Using Zoom Paper during a meeting

Zoom Paper is a powerful document tool that enables you to share and collaborate on documents during Zoom Meetings. While Zoom Paper offers extensive capabilities for creating and managing documents in advance, users can also share them and collaborate during meetings. During the meeting, sharers can control participant access levels and optionally allow participants to retain access to the document after the meeting ends.

Requirements for using Zoom Paper during a meeting

• Zoom desktop client for Windows, macOS, or Linux: 7.0.0 or higher
• Zoom Paper enabled
• Allow participants to share documents in meetings enabled

How to share a document during a meeting

1. Start or join your Zoom Meeting.
2. In the meeting control, click Hub.
   Note: If you don’t see that option, click More, then Hub.
3. Click the Zoom Paper tab.
4. Search for the desired document.
5. Hover over the document, and click Share in meeting.
6. Next Meeting participants' access to this document, select the desired permission level for the participants:
   • Can edit: Allows participants to edit and comment on the document.
   • Can comment: Allows participants to comment on the document.
   • Can view: Participants can only view the document.
7. (Optional) Select the Keep signed-in meeting participants' access to the document after the meeting ends checkbox to allow participants to retain their access to the document.
8. Click Start collaborating.
9. The document will be shared with the meeting participants for viewing and collaboration.

How to create a document during a meeting

1. Start or join your Zoom Meeting.
2. In the meeting control, click Hub.
   Note: If you don’t see that option, click More, then Hub.
3. Click Create to co-edit, then click Zoom Paper.
   A new blank document will open in the meeting.
4. Add content to the document.
5. (Optional) Change your collaborators' permission to the document as desired.

How to manage permissions to documents during a meeting

When sharing a document during a meeting, you can give other meeting participants permission to collaborate on the document during your meeting.

1. Create or share an existing document.
2. On the top right of the document, click Share.
3. Under Collaborators, set the permissions for the document (Editor, Commenter, Viewer), and if the access is Temporary (access only for the duration of the meeting) or Persistent (access remains after the meeting ends).