Getting started with Zoom Scheduler

Zoom Scheduler lets you share a personal booking link so someone else can pick a time that works for both of you, no back-and-forth required. When they book a time, Zoom Scheduler checks your calendar and automatically creates a Zoom meeting for both of you. Zoom Scheduler works with Google Calendar, Microsoft 365, and Zoom Calendar, and lets you customize the email notifications your attendees receive.

Access Zoom Scheduler to create a booking page or share one you've already made.

Learn more about using Zoom Scheduler, scheduling an appointment on Zoom Scheduler, exploring Zoom Scheduler features, and enabling Zoom Scheduler.

Note: Zoom Scheduler uses your default Zoom Meetings settings when it creates a meeting from a booking.

Requirements for using Zoom Scheduler

Limitations of Zoom Scheduler

Table of Contents

How to access Zoom Scheduler

Windows | macOS | Linux
  1. Sign in to the Zoom desktop app.
  2. In the navigation bar, click More , then click Scheduler .
Web
  1. Sign in to the Zoom web portal.
  2. In the top-right corner, click the Zoom Products icon .
  3. In the Zoom Products menu, click Scheduler.
    Scheduler will open in a new browser tab.
Note: If you are opening Zoom Scheduler from the web portal for the first time, you will see a welcome screen and a guided onboarding flow. Complete all onboarding steps, including connecting your calendar when prompted, before creating booking pages. If you have used Zoom Scheduler before, or your calendar was automatically synced from your Zoom profile, you may skip parts of this flow and go directly to Zoom Scheduler.
Android | iOS
  1. Sign in to the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.

How to create and manage booking pages

Creating a booking page allows your clients to view your availability and schedule a time that suits you both. You can create recurring time schedules, which repeat until a specific date or can repeat forever. Additionally, your booking page photo and name match your current Zoom profile picture and name.

Recurring booking pages and custom booking pages will create a booking link, which is shared with others by the organizer. Recurring booking links can also be accessed through the organizer’s public page. While the links to recurring booking pages are always active (as long as the host has that booking page active), links for custom schedules will expire after the date of the scheduled time slot(s) and no longer be accessible to those you shared it with.

Windows | macOS | Linux

Create a booking page

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the add icon .
  3. Select the type of schedule that you want to create:
    Note: Only repeating availabilities appear on your public page.
    • Create a booking page: Select between 4 schedule types for your regular bookings:
      • One to One: Schedule a meeting with one attendee and you as the host. The attendee can add other guests when booking if the host allows.
      • Any Host Available: Schedule meetings with multiple team members in a rotating cycle, accommodating one attendee per booking.
      • All Hosts Available: Schedule meetings with multiple hosts, accommodating one attendee per booking.
      • One to Many: Schedule a meeting with multiple attendees and you as the host. The full attendee list will not be visible on the calendar invite.
    • One-Off meeting: Host a meeting that falls outside of your regular booking page.
    • Availability poll: Create a one-time meeting after offering times for a vote.
      Note: Hosts can add up to 150 members to a team in Zoom Scheduler, an increase from the previous limit. The existing limit of 50 remains for Any Host Available and Collective type host configurations to ensure optimal performance when polling availability.
  4. After completing the schedule creation setup, click Finish to save this schedule.
    When created, you will be provided with the link to this booking calendar, so that you can share it with others.

Filter your booking pages

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. At the top of the page, click the filter icon .
  4. Narrow your search results using the following filters as needed: 
    • Booking page type: Choose from the booking types.
    • Owned by: Displays the booking pages owned by a specified user.
    • Created by: Displays the booking pages created by a specified user.
    • Hosts: Displays the booking pages where the specified user is a host.
    • Permissions: View booking pages that you can edit, have view only access to, are admin managed, or are shared with you.
    • Page status: View active or inactive booking pages.
  5. Click Apply.

Edit a booking page

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Edit.
  5. Edit the booking page information, such as the booking page name, schedule color, link, duration, and more.
  6. Click Next to continue editing the booking page information.
  7. Click Finish.

Edit booking page permissions

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Edit Permissions.
    A pop-up window will appear.
  5. Add users to edit or view this event.
  6. To the right of the user you want to manage, click the drop-down menu, then select from the following options:
    • View only: The user can view the event card on the Scheduled events page.
    • Can edit: The user can edit event settings and booking pages.
    • Transfer ownership: When you transfer ownership of the booking pages, you will no longer be the event owner. The user will be able to edit booking page settings and permissions. They will also be able to delete this schedule. Click Yes, transfer to confirm.
  7. (Optional) To remove a user, click the trash icon .
  8. Click Save.

Delete a booking page

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Delete.
    A confirmation window will appear.
  5. Click Delete.
    Note: Deleting this booking page is permanent, and anyone with the link will no longer be able to access it.

Add a note to a booking page

You can use notes to add any relevant information about this page that you may want to remember.

Note: Invitees cannot see your notes.

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Add Note.
  5. Enter a note.
    Note: The maximum character count is 250 characters.
  6. Click Save.

Duplicate a booking page

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Duplicate.
  5. Edit the duplicated booking page information.
  6. Click Next to continue editing the booking page information.
  7. Click Finish.

Activate or disable a booking page

When 1 or more booking pages are created, there may be times when you want the booking page to disabled, without losing the details of your booking page and the already shared link. Disabling a booking page temporarily removes those time slots from your public-facing calendar.

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. In the top-right corner of the booking page’s information, click the gear icon .
  4. Click the Active toggle to enable or disable it.
Web
Note: If you are opening Zoom Scheduler from the web portal for the first time, you will see a welcome screen and a guided onboarding flow. Complete all onboarding steps, including connecting your calendar when prompted, before creating booking pages. If you have used Zoom Scheduler before, or your calendar was automatically synced from your Zoom profile, you may skip parts of this flow and go directly to Zoom Scheduler.

Create a booking page

  1. Access Zoom Scheduler through the web portal.
  2. In the side panel, click the add icon .
  3. Select the type of schedule that you want to create:
    Note: Only repeating availabilities appear on your public page.
    • Create a booking page: Select between 4 schedule types for your regular bookings:
      • One to One: Schedule a meeting with one attendee and you as the host. The attendee can add other guests when booking if the host allows.
      • Any Host Available: Schedule meetings with multiple team members in a rotating cycle, accommodating one attendee per booking.
      • All Hosts Available: Schedule meetings with multiple hosts, accommodating one attendee per booking.
      • One to Many: Schedule a meeting with multiple attendees and you as the host. The full attendee list will not be visible on the calendar invite.
    • One-Off meeting: Host a meeting that falls outside your regular booking page. Learn more about one-off meetings.
    • Availability poll: Create a one-time meeting after offering times for a vote. Learn more about availability polls.
      Note: Hosts can add up to 150 members to a team in Zoom Scheduler, an increase from the previous limit. The existing limit of 50 remains for Any Host Available and Collective type host configurations to ensure optimal performance when polling availability.
  4. After completing the schedule creation setup, click Finish to save this schedule.
  5. When created, you will be provided with the link to this booking calendar, so that it can be shared with others.

Filter your booking pages

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. At the top of the page, click the filter icon .
  4. Narrow your search results using the following filters as needed: 
    • Booking page type: Choose from the booking types.
    • Owned by: Displays the booking pages owned by a specified user.
    • Created by: Displays the booking pages created by a specified user.
    • Hosts: Displays the booking pages where the specified user is a host.
    • Permissions: View booking pages that you can edit, have view only access to, are admin managed, or are shared with you.
    • Page status: View active or inactive booking pages.
  5. Click Apply.

Edit a booking page

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Edit.
  5. Edit the booking page information, such as the booking page name, schedule color, link, duration, and more.
  6. Click Next to continue editing the booking page information.
  7. Click Finish.

Edit booking page permissions

  1. Access Zoom Scheduler through the Zoom web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Edit Permissions.
    A pop-up window will appear.
  5. Add users to edit or view this event.
  6. To the right of the user you want to manage, click the drop-down menu, then select from the following options:
    • View only: The user can view the event card on the Scheduled events page.
    • Can edit: The user can edit event settings and booked schedules.
    • Transfer ownership: When you transfer ownership of the booking pages, you will no longer be the event owner. The user will be able to edit booking page settings and permissions. They will also be able to delete this schedule. Click Yes, transfer to confirm.
  7. (Optional) To remove a user, click the trash icon .
  8. Click Save.

Delete a booking page

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Delete.
    A confirmation window will appear.
  5. Click Delete.
    Note: Deleting this booking page is permanent, and anyone with the link will no longer be able to access it.

Add a note to a booking page

You can use notes to add any relevant information about this schedule that you may want to remember.

Note: Invitees cannot see your notes.

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon .
  4. Click Add Note.
  5. Enter a note.
    Note: The maximum character count is 250 characters.
  6. Click Save.

Duplicate a booking page

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page's information, click the gear icon.
  4. Click Duplicate.
  5. Edit the duplicated booking page information.
  6. Click Next to continue editing the booking page information.
  7. Click Finish.

Activate or disable a booking page

When 1 or more booking pages are created, there may be times when you want the booking page to disabled, without losing the details of your booking page and the already shared link. Disabling a booking page temporarily removes those time slots from your public-facing calendar.

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
  3. In the top-right corner of the booking page’s information, click the gear icon .
  4. Click the Active toggle to enable or disable it.
Android | iOS

Create a booking page

  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.

  3. In the lower-right corner, tap the add icon .

  4. Select the type of booking page you want to create:
    • One to One: Schedule a meeting with one attendee. The attendee can add other guests when booking if you allow it.
    • One-Off booking page: Create a one-time booking page for a meeting that falls outside your regular availability.
  5. Complete the booking page setup, then tap Save.
    When created, you will be provided with the link to this booking calendar, so that you can share it with others.

Filter your booking pages

  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.

  3. In the upper-right corner, tap the filter icon .

  4. Select your preferred filters to narrow your results.

Edit a booking page

  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.
  3. Tap the Booking pages tab, then tap the booking page you want to edit.
  4. Tap Edit.
  5. Edit the duration, location, availability, and other settings as needed.
  6. Tap Save.

Delete a booking page

  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.
  3. Tap the Booking pages tab, then tap the booking page you want to delete.
  4. Click Delete.
    A confirmation window will appear.
  5. Click Delete.
    Note: Deleting this booking page is permanent, and anyone with the link will no longer be able to access it.

Activate or disable a booking page

  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.
  3. Tap the Booking pages tab, then tap the booking page you want to activate/disable.
  4. Click the Active toggle to enable or disable it.

How to share your booking pages

After creating your booking pages, you will need to share the client-facing page for them to view your availability and book a time with you. Hosts can share links to specific booking pages or share a general link to their profile, which shows the various booking options you’ve provided.

Additionally, you can embed your bookable schedule directly into your website with HTML code.

Windows | macOS | Linux

Share links to your booking pages

  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Booking pages tab.
  3. View your available booking pages:
    • Bookings profile: To the right of your name, click the copy link icon  to copy the URL for your main profile page. This will list all your active booking pages, allowing clients to choose and schedule time with any of your booking pages.
      Note: Inactive booking pages will not be seen by clients on your profile page.
    • Specific booking pages: Clients can view your availability and book a time as allowed by this specific booking page. Clients are unable to see any other active booking pages when viewing a specific schedule. Share your specific booking pages in the following ways:
      1. At the bottom of the box for each active booking page, click Share .
        A pop-up window will appear.
      2. In the share window, access the following tabs:
        • Click the Share Link tab to share the URL for that specific booking page.
        • Click the QR Code tab to share the QR code for that specific booking page. You can either download the QR code image or copy the QR code to your clipboard.
        • Click the Add to Email tab to copy and paste dates and times to an email to send your event’s availability to attendees.
          Note: You can choose a maximum of 6 dates.
          1. On the calendar, select a date.
          2. In the right panel, select a time (or multiple times).
          3. Click Continue.
            An email preview of your availability will appear.
          4. Click Copy to Clipboard to copy the selected dates and times.
          5. (Optional) Click Edit to edit the dates and times.
        • Click the Add to Website tab to embed the code in your HTML to display the Zoom Scheduler booking page. You can also customize the look of your booking page.
      3. Share the link(s) with your contacts through your preferred methods, such as email invitations, adding the link to your email signature, and others.
Web

Share links to your booking pages

  1. Access Zoom Scheduler through the web portal.
  2. Click the Booking pages tab.
    Your available booking pages are listed below.
    • Bookings profile: To the right of your name, click the copy link icon  to copy the URL for your main profile page. This will list all your active booking pages, allowing clients to choose and schedule time with any of your booking pages.
      Note: Inactive booking pages will not be seen by clients on your profile page.
    • Specific booking pages: Clients can view your availability and book a time as allowed by this specific booking page. Clients are unable to see any other active booking pages when viewing a specific schedule. Share your specific booking pages in the following ways:
      1. At the bottom of the box for each active booking page, click Share .
        A pop-up window will appear.
      2. In the share window, access the following tabs:
        • Click the Share Link tab to share the URL for that specific booking page.
        • Click the QR Code tab to share the QR code for that specific booking page. You can either download the QR code image or copy the QR code to your clipboard.
        • Click the Add to Email tab to copy and paste dates and times to an email to send your event’s availability to attendees.
          Note: You can choose a maximum of 6 dates.
          1. On the calendar, select a date.
          2. In the right panel, select a time (or multiple times).
          3. Click Continue.
            An email preview of your availability will appear.
          4. Click Copy to Clipboard to copy the selected dates and times.
          5. (Optional) Click Edit to edit the dates and times.
          6.  
        • Click the Add to Website tab to embed the code in your HTML to display the Zoom Scheduler booking page. You can also customize the look of your booking page.
  3. Share the link(s) with your contacts through your preferred methods, such as email invitations, adding the link to your email signature, and others. 
Android | iOS
  1. Sign in to the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.
  3. Tap the Booking pages tab, then tap the booking page you want to share.
  4. Under Share, use any of the following options:
    • Copy Link: Copy the URL for that booking page to your clipboard.
    • One-Time Link: Generate a single-use link for that booking page.
    • QR Code: Share the QR code for that booking page. You can download the QR code image or copy it to your clipboard.
    • SMS: Send the booking page link via text message.
    • Email: Copy and paste dates and times into an email to send your availability to attendees.
    • More: Share the link through other methods available on your device.

How to view your scheduled events

Once users book a time with you through a booking page, the calendar event will be automatically added to your calendar, and that time slot will become unavailable for others viewing your availability. Besides your calendar, you can also manage your upcoming bookings through Zoom Scheduler directly.

Windows | macOS | Linux
  1. Access Zoom Scheduler through the Zoom desktop app.
  2. In the side panel, click the Scheduled events tab .
    Your scheduled appointments will be displayed below. If no events have been booked yet, you will see the message No scheduled events yet.
  3. To filter your scheduled events, click the All events drop-down menu in the top-right area of the page and select from the following options:
    • Time
      • All time: Displays all scheduled events regardless of date.
      • Past events: Displays only events that have already occurred.
      • Upcoming events: Displays only events that are yet to occur.
    • Event type
      • All events: Displays all event types.
      • With meeting summary: Displays only events that have a meeting summary.
    • View options
      • Select Show canceled events to include canceled events in the list.
  4. To filter by booking page, click the All booking pages drop-down menu and select a specific booking page.
Web
  1. Access Zoom Scheduler through the web portal.
  2. In the side panel, click the Scheduled events tab .
    Your scheduled appointments will be displayed below. If no events have been booked yet, you will see the message No scheduled events yet.
  3. To filter your scheduled events, click the All events drop-down menu in the top-right area of the page and select from the following options:
    • Time
      • All time: Displays all scheduled events regardless of date.
      • Past events: Displays only events that have already occurred.
      • Upcoming events: Displays only events that are yet to occur.
    • Event type
      • All events: Displays all event types.
      • With meeting summary: Displays only events that have a meeting summary.
    • View options
      • Select Show canceled events to include canceled events in the list.
  4. To filter by booking page, click the All booking pages drop-down menu and select a specific booking page.
Android | iOS
  1. Access Zoom Scheduler through the Zoom mobile app.
  2. In the navigation bar, tap the Scheduler tab . 
    Note: If you do not see the Scheduler tab, tap the More tab , then tap Scheduler.
  3. Tap the Scheduled events tab.
    Your scheduled appointments will be displayed below.