Using Meeting Summary with AI Companion

Meeting Summary with Zoom AI Companion uses AI technology, which may include third-party models, and allows meeting hosts to initiate an AI-generated summary of their meeting. When the host enables this feature in a meeting, participants may automatically receive a summary after the meeting ends, if the host chose to share it with them. Meeting Summaries are supported in more than 30 languages. 

Meeting Summaries are sent through email and posted to the meeting's dedicated group chat in Team Chat, making it easy for attendees to review the key points of the meeting and the topics that were discussed.

Learn more about other Zoom AI Companion features and how Zoom AI Companion features handle your data.

This article covers: 

Prerequisites for using Meeting Summary with AI Companion

Limitations of Meeting Summary with AI Companion

Meeting Summary with AI Companion has the following limitations:

How to start Meeting Summary

You can start or stop Meeting Summary through the in-meeting controls for meetings you host. Meeting Summary only begins when the host or co-host clicks Start summary. Users can also adjust their settings to have Meeting Summary start as soon as the meeting launches.
Note: This does not require the host to be present, as Meeting Summary generation will begin as soon as someone starts your meeting.

Request enablement during a meeting

If the host does have Meeting Summary enabled for their meetings, any meeting participants can request that it be started for the current meeting.

If the host does not have Meeting Summary enabled for their meetings, the host, co-hosts, and any participants can request that it be enabled.

Start Meeting Summary as the host

  1. Start a meeting from the Zoom desktop app.
  2. On the in-meeting controls, click AI Companion , then Start summary.
    The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.
  3. (Optional) Click AI Companion , then Stop summary to stop summary generation.

After the meeting has ended, the  summary will be finalized and sent out.

Request Meeting Summary as a participant

  1. Join a meeting using the Zoom desktop app.
  2. In the meeting control toolbar, click AI Companion , then Start summary.
    Note: If Meeting Summary is not currently enabled for the meeting, the participant will be prompted to request feature enablement.
  3. Click Send Request.
    The request will be sent to the host (if the host is an admin) or any admins in the current meeting. If no admins are present, an email request is sent instead.

Android | iOS

Start Meeting Summary as the host

  1. Start a meeting from the Zoom mobile client.
  2. In the in-meeting controls, tap AI Companion
  3. In the additional in-meeting controls that appear, tap Start summary to begin generating the meeting summary.
  4. (Optional) On the in-meeting control toolbar, tap AI Compani, then tap Stop summary to stop generating the summary of the current meeting.

After the meeting has ended, the summary will be finalized and sent out.

Request Meeting Summary as a participant

  1. Join a meeting with the Zoom mobile app.
  2. In the in-meeting controls, tap More.
  3. In the additional in-meeting controls that appear, tap AI Companion , then Summary.
    Note: If not currently enabled for the meeting, the participant will be prompted to request feature enablement.
  4. Click Send Request.
    The request will be sent to the host (if the host is an admin) or any admins in the current meeting. If no admins are present, an email request is sent instead.

Zoom Rooms

Start Meeting Summary as the host

  1. Start a meeting from the Zoom Room.
  2. On the Zoom Rooms controller or touch display, tap More.
  3. In the additional in-meeting controls that appear, tap Start Summary.
  4. (Optional) On the Zoom Rooms controller or touch display, tap More, then tap Stop summary to stop generating the summary of the current meeting.

How to view the meeting summary

If the host enables sharing, meeting participants can access the summary through email and Zoom Team Chat. Anyone who receives the meeting summary may save and share it with apps and others. The account owner can access the meeting summary.

Access summary through Team Chat

The meeting summary is only available through Zoom Team Chat if the meeting was scheduled with continuous meeting chat enabled.

  1. Sign in to the Zoom desktop app.
  2. Click the Team Chat tab.
  3. Select the group chat with the same name as the meeting topic.
  4. Search for the message from Zoom Meetings then click View Details.
  5. (Optional) Click Edit to modify the summary, then click Save.
    Note: Only the host can edit the summary .
  6. (Optional) Click Delete to remove the summary.
    Note: Only the host can delete a summary. This action cannot be undone and the deleted summary cannot be restored to the chat channel.

View email summary

Once a meeting summary is available, a copy of it is provided through email. If continuous meeting chat is disabled for the meeting with the corresponding meeting summary, the summary is only shared this way.

  1. Access your email inbox.
  2. Select the email with the same subject as the meeting topic to view the summary.
  3. (Optional) In the body of the email, click Edit Summary Here.
    You will be prompted to sign in to your Zoom account (if you are not already) to continue editing the summary through the web portal.
    Note: Only the host has the Edit Summary Here option.

Notes:

How to manage meeting summaries

The Meeting Summary with AI Companion page allows you to view, edit, and share the summaries of meetings you hosted.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meeting Summary with AI Companion.
  3. In the My Summaries tab, select from the list to access the meeting summary. Alternatively, enter a meeting topic or ID, or select a date range to search for a specific meeting summary to be displayed.
    Choose from the following options:

Supported languages for Meeting Summary with AI Companion

Meeting Summary can summarize meeting discussions in the languages below, with most languages being provided in public preview and requiring version 5.16.10 or higher. The quality of supported languages varies by language, audio quality, and other factors, but Zoom is working to improve quality. 

If more than one language is spoken in the meeting, the generated summary will be provided in the language used by the majority of participants, or the host’s speaking language if there is no clear majority.

note icon
For conversations in languages other than English, ensuring that your caption language is set correctly helps AI Companion accurately transcribe speech, improving the quality of the generated transcript for Meeting Summary. If captions are disabled or were not previously used, English is chosen by default. If they have previously been used, the previously-utilized caption language will be used instead. If a mismatch is detected between your chosen spoken language and the language you are speaking, AI Companion will detect and adapt to the speaking language detected.