With Zoom Notes, notes can be shared with users within the organization, meeting participants, and even users external to the organization. These features can be enabled for easier collaboration, or disabled for increase security. 

This article covers:

• How to enable or disable Notes cloud sharing
  • Account
  • Group

Prerequisites for enabling or disabling notes cloud sharing

• Administrator privileges on the Zoom web portal

How to enable or disable Notes cloud sharing

Account

1. Sign in to the Zoom web portal.
2. Click Account Management, then Account Settings.
3. Click the Notes tab.
4. Under Notes Cloud Sharing, enable Sharing.
5. Select who notes can be shared with:
   • Only users in the same organization: This option is selected by default. Only users within the same organization can access and collaborate on shared notes.
   • Allow sharing with anyone with a Zoom Account (same organization and external orgs): This option allows users to share with others outside the organization who have a Zoom account. This setting applies to notes created both in-meeting and out-of-meeting.
6. (Optional) Enable Allow users in your organization to collaborate on notes outside your organization (out-of-meeting) to allow users within the organization to collaborate on out-of-meeting notes created by users outside of the organization.
7. (Optional) To prevent all users in the account from changing these settings, click the lock icon, and then click Lock to confirm the setting.

Group

1. Sign in to the Zoom web portal.
2. In the navigation menu, click User Management then Groups.
3. Click the applicable group name from the list.
4. Click the Notes tab.
5. Under Notes Cloud Sharing, enable Sharing.
6. Select who notes can be shared with:
   • Only users in the same organization: This option is selected by default. Only users within the same organization can access and collaborate on shared notes.
   • Allow sharing with anyone with a Zoom Account (same organization and external orgs): This option allows users to share with others outside the organization who have a Zoom account. This setting applies to notes created both in-meeting and out-of-meeting.
7. (Optional) Enable Allow users in your organization to collaborate on notes outside your organization (out-of-meeting) to allow users within the organization to collaborate on out-of-meeting notes created by users outside of the organization.
8. (Optional) To prevent all users in the group from changing these settings, click the lock icon , and then click Lock to confirm the setting.