Managing Zoom Notes as an administrator


Account owners and admins with Zoom Notes permission can view a list of the notes created by users within their organization, as well as manage them.

This article covers: 

Prerequisites for managing Zoom Notes as an admin

How to manage Zoom Notes as an admin

  1. Sign in to the Zoom web portal.
  2. Click Account Management, then click Notes Management.
  3. Click the All Notes tab, 
  4. Click the More button to the right of a note and choose from the following options:
    • Lock: Temporarily prevents editors, commenters, and viewers from opening and editing the note, while owners and co-owners retain full editing functionality.
    • Rename: Change the name of the note.
    • Change Owner: Change the owner of the note.
      Note: This requires edit access for the Notes Management role.
    • Open in new tab: Opens the note in a new browser tab. 
      Note: This requires edit access for the Notes Management role.
    • Move to Trash: Moves the note to the owner's Trash tab on their personal Notes dashboard as the Trash tab under Notes Management.

How to manage Zoom Notes Trash as an admin

  1. Sign in to the Zoom web portal.
  2. Click Account Management, then click Notes Management.
  3. Click the Trash tab.
  4. To the right of a note, click the More button and choose from the following options:
    • Restore: Moves the note out of the trash and return it back to its original location.
    • Delete Forever: Completely removes the note from Trash, as well as the owner's Trash, and permanently deletes the note.
      Note: Files in the Trash tab will be permanently deleted 30 days after they have been moved to the trash if they have not been permanently deleted. 
  5. (Optional) In the top right corner, click Delete All to delete all notes in the account.