Managing Zoom Notes as an administrator
Account owners and admins with Zoom Notes permission can view a list of the notes created by users within their organization, as well as manage them.
Requirements for managing Zoom Notes as an admin
- Account owner or admin privileges
How to manage Zoom Notes as an admin
- Sign in to the Zoom web portal.
- Click Account Management, then click Notes Management.
- Click the All Notes tab,
- Click the More button to the right of a note and choose from the following options:
- Lock: Temporarily prevents editors, commenters, and viewers from opening and editing the note, while owners and co-owners retain full editing functionality.
- Rename: Change the name of the note.
- Change Owner: Change the owner of the note.
Note: This requires edit access for the Notes Management role. - Open in new tab: Opens the note in a new browser tab.
Note: This requires edit access for the Notes Management role. - Move to Trash: Moves the note to the owner's Trash tab on their personal Notes dashboard as the Trash tab under Notes Management.
How to manage Zoom Notes Trash as an admin
- Sign in to the Zoom web portal.
- Click Account Management, then click Notes Management.
- Click the Trash tab.
- To the right of a note, click the More button and choose from the following options:
- Restore: Moves the note out of the trash and return it back to its original location.
- Delete Forever: Completely removes the note from Trash, as well as the owner's Trash, and permanently deletes the note.
Note: Files in the Trash tab will be permanently deleted 30 days after they have been moved to the trash if they have not been permanently deleted.
- (Optional) In the top right corner, click Delete All to delete all notes in the account.