Creating a custom disclaimer for Zoom Whiteboard

Admins can create a custom disclaimer to display to whiteboard users before the whiteboard can be used. This feature is typically used to remind users not to input sensitive data to the whiteboard. Admins have the option to customize the disclaimer for internal and external collaborators, control its frequency of appearance, and choose any of the currently Zoom supported languages for the text.

Note: When the custom disclaimer is enabled, users are required to accept the disclaimer before they can proceed to open or create a new whiteboard.

This article covers:

Prerequisites for creating custom disclaimer for Zoom Whiteboard

How to enable or disable custom disclaimer for Zoom Whiteboard

Account

  1. Sign in to the Zoom web portal as an administrator with the privilege to edit account settings.
  2. In the navigation menu, click Account Management then Account Settings.
  3. Click the Whiteboard tab.
  4. Under Other Settings, click the Show disclaimer when creating or opening a whiteboard toggle to enable or disable it.
  5. If a verification dialog appears, click Enable or Disable to verify the change.
  6. (Optional) If you want to make this setting mandatory for all users in your account, click the lock icon , and then click Lock to confirm the setting.

Group

  1. Sign in to the Zoom web portal as an administrator with the privilege to edit groups.
  2. In the navigation menu, click User Management then Groups.
  3. Click the applicable group name from the list.
  4. Click the Whiteboard tab.
  5. Under Other Settings, click the Show disclaimer when creating or opening a whiteboard toggle to enable or disable it.
  6. If a verification dialog appears, click Enable or Disable to verify the change.
  7. (Optional) If you want to make this setting mandatory for all users in the group, click the lock icon , and then click Lock to confirm the setting.

How to set up and customize the disclaimer for Zoom Whiteboard

Account

  1. Make sure the disclaimer is enabled for the account.
  2. Click Manage Disclaimer.
  3. Change these settings:
  4. Click Next.
  5. Enter the title and description of the disclaimer. Click Preview to see how the disclaimer is displayed.
    Notes:
  6. Click Save.

Group

  1. Make sure the disclaimer is enabled for groups.
  2. Click Manage Disclaimer.
  3. Change these settings:
  4. Click Next.
  5. Enter the title and description of the disclaimer. Click Preview to see how the disclaimer is displayed.
    Notes:
  6. Click Save.