Creating a recurring sessions event

Hosts can configure a meeting or webinar to occur once (single instance) or across multiple instances (recurring). Hosts can choose/edit when their recurring session will occur, whether it’s daily, weekly, monthly, or no fixed time. They can also set an end date or set specific dates/times for their recurring sessions. Recurring events will count attendance at the individual session level.

Additionally, hosts can set up hybrid events to allow both remote and on-site attendees to participate in the event. They can set up sessions to be viewed virtually, in person, or both. Hosts can provide maps to help on-site attendees navigate around the event venue and manage a check-in process for attendees.

Learn more about the multiple-session event setup, single-session full event setup, or single-session lite event setup.

Requirements for creating a recurring sessions event

Table of Contents

How to create a recurring sessions event

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow  and select Across Hubs.
  3. In the left navigation menu, click Events.
  4. In the top-right corner, click Create Event.
  5. In the Blank Event card, click Create Event.
    The event creation page will appear, and you will be directed to the event creation process.

Complete the Event Configuration section

After starting the recurring event setup, complete the rest of the event creation process.

  1. Under What type of event do you want to create?, select Recurring Sessions.
    This event type is a series of live or simulive sessions that occur on a predefined cadence.
  2. Complete the event details:
  3. Under What kind of attendee experience do you want?, select from the following options:
  4. Under What type of single session do you want for this event?, select the session type you want to create.

Complete the Event Access section

Under the Event Access section, manage authentication rules, free/paid event, and registration settings. Create event access and later specify an authentication setting for more links in the Links & Event Access tab.

Create event access

You can require attendees to register for your event. You can also require attendees to authenticate at the time of joining the event, but not require registration. By default, the Event Access link does not require registration.

Notes:

  1. (Optional) Under How will attendees access this event?, if you have a customized branding domain for Zoom Events set up, select the Customize Event URL to define the custom URL for each registration and group join link within the event creation setup.
    If you want Zoom Events to automatically create a link for you, select the Auto-generated Event URL option.
    Note: The Customize Event URL feature is currently in beta and is only available for approved users.
    1. Under Event URL, enter a customized event URL path.
      Notes:
      • You cannot use symbols, spaces, or special characters. 
      • There is a maximum of 256 characters.
      • The custom URL link will be active after you publish.
    2. Click Update to save the custom URL path.
    3. Use the following actions:
      • Copy Link: Copy the customized event URL to share with others. You can make the link accessible to others by copying it.
      • Copy Invitation: Copy the full invitation text.
      • Send Invitation to Me: Send a preview of the invitation email to yourself.
    4. (Optional) Click Edit Custom Event URL to edit your custom URL path.
      Note: You can always edit the custom event path in the Links & Event Access tab at any time.
  2. (Optional) Under Event Access 1, select one or both of the following options:
  3. Under Attendees will be required to authenticate at registration, click the dropdown menu and select from the following options:
  4. Under Configure Allow List, add restrictions to your event by allowing certain users on the allow list to join your event. After adding an allow list, only users on the allow list will be able to view and register for this event.
    Note: Specified users can only register once and cannot register on behalf of others.
  5. (Optional) Under Security at Join, select the following options:
    Note: Zoom users must sign in to Zoom when joining the event.
     
  6. Under How do attendees register for sessions?, select from the following options:
  7. Under Is this registration free or paid? , select from the following options:

Complete the Special Roles Access section

  1. (Optional) Under Special Roles Access, select the Require alternative hosts and speaker roles to authenticate at time of join checkbox.
    When selected, if authentication is required, users will need to authenticate their Zoom account or email verification that was invited to the event. Interpreters are required to have a Zoom account and sign in.
  2. Click Save and Continue.

Continue to the event creation setup

After completing the Event Configuration, Event Access, and Special Roles Access sections, click Save and Continue.
You will be directed to the Overview section of the event creation flow.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

How to access the recurring sessions event setup

Access recurring sessions event setup navigation

You can edit your event at any time to access the recurring sessions event setup navigation menu and event analytics.

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow  and select Across Hubs.
  3. In the left navigation menu, click Events.
  4. Click the UpcomingDrafts, or Past tab.
  5. To the right of the event you want to manage, click the pencil icon .
    The recurring sessions event setup navigation menu will appear. You can access any of the event setup sections to view or edit (only if an Upcoming or Draft event) information about your event.

Recurring sessions event setup sections

The recurring sessions event creation flow has multiple event setup sections. Each section has different tabs that you can access to organize your event. Ensure that you enter the required information for each section of the process to create an event.

Additionally, you can track your progress and set up, using the host overview dashboard.

The recurring sessions event setup has the following sections:

How to navigate the event setup header

The event setup header is a centralized location where hosts can view and edit the event's dates and links (registration links, group join links, etc.), preview the event detail page, manage co-editors, and publish the event.
Note: After you publish your event, links will be generated to access the event detail page. You can easily share these with your attendees or audience.

  1. Access the recurring sessions event setup navigation.
  2. In the top event setup header, view and access the following actions:  

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for single-session events. Co-editors have permission to view all tabs in the event setup, including the Analytics section, and can update all sections and event details in the event. Co-editors can also publish events. 

Limitations for co-editors

Adding co-editors has the following limitations:

Add co-editors

  1. In the top event setup header, click See More , then click Co-Editors .
    A Co-Editors pop-up window will appear.
  2. (Optional) In the window, click the Enable advanced permissions toggle to enable or disable it.
    When enabled, advanced permissions will be available. When disabled, co-editor permissions for Zoom Events are simplified to focus on key abilities, such as event configuration, analytics access, and publishing. Options for advanced permissions are still available but secondary.
  3. Enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Sessions account or have a Zoom Sessions account to be able to edit the event.
  4. Click the Select permission dropdown menu to select which section(s)' details the specified co-editor can edit.
  5. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the event.
  6. (Optional) Click the pencil icon  to edit co-editors.
  7. (Optional) Click the trash icon  to delete co-editors.
  8. Click Save.

The Co-Editor List will be updated with the added co-editor(s)' Email and Permissions.

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