Meeting Summary with Zoom AI Companion uses AI technology, which may include third-party models, and allows meeting hosts to initiate an AI-generated summary of their meeting. When the host enables this feature in a meeting, participants may automatically receive a summary after the meeting ends, if the host chose to share it with them. Meeting Summaries are supported in more than 30 languages.
Meeting Summaries are sent through email and posted to the meeting's dedicated group chat in Team Chat, making it easy for attendees to review the key points of the meeting and the topics that were discussed.
Requirements for using Meeting Summary with AI Companion
A Licensed user on a Zoom Workplace Pro, Zoom Workplace Pro Plus, Zoom Workplace Business, Zoom Workplace Business Plus, Zoom Workplace Enterprise, Zoom Workplace Enterprise Plus, or Enterprise Bundle account
Participants must be signed in to their Zoom account during the meeting to receive the summary automatically
Limitations of Meeting Summary with AI Companion
Meeting Summary with AI Companion has the following limitations:
Only the meeting host and co-host can start or stop the meeting summary through the in-meeting controls. Note: Starting and stopping the summary will still result in a meeting summary of the discussion while the feature was enabled.
The use of Meeting Summary with AI Companion is not available in all countries.
If you have set your pronouns in your Zoom profile, the AI Companion feature will use those pronouns when referring to you. If you do not set your pronouns or choose not to share them in the meeting, the pronouns chosen by the Large Language Model (LLM) will be used instead.
Meeting Summary with AI Companion is currently not available within breakout rooms.
You can start or stop Meeting Summary through the in-meeting controls for meetings you host. Meeting Summary only begins when the host or co-host clicks Start summary. Users can also adjust their settings to have Meeting Summary start as soon as the meeting launches. Note: This does not require the host to be present, as Meeting Summary generation will begin as soon as someone starts your meeting.
Request enablement during a meeting
If the host does have Meeting Summary enabled for their meetings, any meeting participants can request that it be started for the current meeting.
The host will receive an in-meeting request to start Meeting Summary for the current meeting.
If the host does not have Meeting Summary enabled for their meetings, the host, co-hosts, and any participants can request that it be enabled.
If the host or another meeting participant is an admin, they will be prompted to enable it during the current meeting.
For Pro accounts, an admin in the meeting will be prompted to enable both the in-meeting Meeting Summary feature and the web-portal Meeting Summary setting through the meeting window prompt. This takes effect immediately.
For Business accounts and higher, an admin in the meeting will be prompted in the meeting window to open the web portal and enable the Meeting Summary setting. This will take effect upon the next meeting start.
If no one in the meeting has the necessary admin permissions, the request will be sent to the account's admins via an email from Zoom.
How to view the meeting summary
If the host enables sharing, meeting participants can access the summary through email and Zoom Team Chat. Anyone who receives the meeting summary may save and share it with apps and others. The account owner can access the meeting summary.
Access summary through Team Chat
The meeting summary is only available through Zoom Team Chat if the meeting was scheduled with continuous meeting chat enabled.
Sign in to the Zoom desktop app.
Click the Team Chat tab.
Select the group chat with the same name as the meeting topic.
Search for the message from Zoom Meetings then click View Details.
(Optional) Click Edit to modify the summary, then click Save. Note: Only the host can edit the summary.
(Optional) Click Delete to remove the summary. Note: Only the host can delete a summary. This action cannot be undone and the deleted summary cannot be restored to the chat channel.
View email summary
Once a meeting summary is available, a copy of it is provided through email. If continuous meeting chat is disabled for the meeting with the corresponding meeting summary, the summary is only shared this way.
Access your email inbox.
Select the email with the same subject as the meeting topic to view the summary.
(Optional) In the body of the email, click Edit Summary Here. You will be prompted to sign in to your Zoom account (if you are not already) to continue editing the summary through the web portal. Note: Only the host has the Edit Summary Here option.
Notes:
Unauthenticated users will not receive an email summary, as no email address was associated with their presence in the meeting.
Participants joining the meeting ad hoc (through the in-meeting contact invitation or sharing the join link) will not receive the summary, as they were not on the original invitee list.
In the navigation menu, click Meeting Summary with AI Companion.
In the My Summaries tab, select from the list to access the meeting summary. Alternatively, enter a meeting topic or ID, or select a date range to search for a specific meeting summary to be displayed. Choose from the following options:
Share: Send the summary through email. You will be prompted to enter one or more email addresses or contact names, then click Share.
Edit: Modify the summary and then click Save.
Delete: Delete the summary. Note: This action cannot be undone.
Supported languages for Meeting Summary with AI Companion
Meeting Summary can summarize meeting discussions in the languages below, with most languages being provided in public preview and requiring version 5.16.10 or higher. The quality of supported languages varies by language, audio quality, and other factors, but Zoom is working to improve quality.
If more than one language is spoken in the meeting, the generated summary will be provided in the language used by the majority of participants, or the host’s speaking language if there is no clear majority.
For conversations in languages other than English, ensuring that your caption language is set correctly helps AI Companion accurately transcribe speech, improving the quality of the generated transcript for Meeting Summary. If captions are disabled or were not previously used, English is chosen by default. If they have previously been used, the previously utilized caption language will be used instead. If a mismatch is detected between your chosen spoken language and the language you are speaking, AI Companion will detect and adapt to the speaking language detected.
: Send the summary through email. You will be prompted to enter one or more email addresses or contact names, then click Share.
: Modify the summary and then click Save.
: Delete the summary.