Using Meeting Summary with AI Companion

Meeting summary with Zoom AI Companion uses AI technology, which may include third-party models, and allows meeting hosts to initiate an AI-generated summary of their meeting. When the host enables this feature in a meeting, participants may automatically receive a summary after the meeting ends, if the host chose to share it with them. Meeting summary with AI Companion will use speech to text data in order to generate summary of the meeting.

If continuous meeting chat is enabled, Meeting Summaries are sent through email and posted to the meeting's dedicated group chat in Team Chat, making it easy for attendees to review the key points of the meeting and the topics that were discussed. Learn more about

Learn more about other Zoom AI Companion features and how Zoom AI Companion features handle your data.

Requirements for using Meeting Summary with AI Companion

Note: AI Companion may not be available for select verticals and select regional customers.

Limitations of Meeting summary with AI Companion

Meeting summary with AI Companion has the following limitations:

Table of Contents

How to start Meeting Summary

Windows | macOS | Linux

Start Meeting summary as the host

When the meeting starts, the host can manually start Meeting summary so that it is available to in-meeting participants. Meeting hosts can also configure Meeting summary to be automatically available to meeting participants when meetings start.

  1. Start a meeting as the host with the Zoom desktop app.
  2. In the top-right corner of the meeting window, hover over the AI Companion diamond  .
    The AI Companion window will open in the meeting.
  3. Select the Meeting summary checkbox.
  4. (Optional) Select the Generate transcript checkbox to generate a transcript that will be available after the meeting.
  5. Click Start AI Companion.
    Meeting summary will begin to use speech to text data of the meeting for AI Companion to reference.
    Participants will see the diamond change color  as indication that AI Companion is active.

Starting and stopping the summary will still result in a Meeting summary of the discussion while the feature was enabled.
Note: This does not require the host to be present, as Meeting summary generation will begin as soon as someone starts your meeting. Meeting hosts on client versions below 6.7.5 may access AI Companion from the meeting toolbar at bottom of the meeting.

Request Meeting Summary as a participant

If no AI Companion feature is active, any meeting participant can request that it be started for the current meeting. The host will receive an in-meeting request to start AI Companion for the current meeting. If the host does not have AI Companion enabled for their meetings, the host, co-hosts, and any participants can request that it be enabled.
If the host or another meeting participant is an admin, they will be prompted to enable it during the current meeting.

If no one in the meeting has the necessary admin permissions, the request will be sent to the account's admins via an email from Zoom.

  1. Join a meeting using the Zoom desktop app.
  2. In the top-right corner of the meeting window, hover over the AI Companion diamond . 
    The AI Companion window will open in the meeting.
    If not currently enabled for the meeting, the participant will be prompted to request feature enablement.
  3. Click Ask host to start AI Companion.
    If the host or another meeting participant is an admin, they will be prompted to enable the feature during the current meeting. If no one in the meeting has the necessary permissions to enable the feature, admins will receive the request via email.

Stop AI Companion as the host

If the host wants to discuss topics without AI Companion running for meeting summary, they can disable the feature.

  1. In the top-right corner of the meeting window, hover over the AI Companion diamond  .
    The AI Companion window will open in the meeting.
  2. Option 1: Unselect the Meeting summary checkbox
    Option 2: Click Stop AI Companion to stop all AI Companion features.
    A confirmation window will appear.
  3. In the window, confirm the following:
    • Confirm disabling AI Companion Meeting summary in the current meeting.
    • (Optional) Select the Delete meeting assets checkbox to delete the host-managed AI Companion assets. The option to delete meeting assets is applicable to transcripts and summaries except for transcripts that were completed by meeting participants using My notes before the meeting host deletes the meeting assets. 
  4. Click Stop to confirm.
Android | iOS

Start Meeting summary as the host

  1. Start a meeting from the Zoom mobile app.
  2. In the top-right corner of the meeting window, tap the AI Companion diamond .
  3. Tap the Meeting summary toggle to enable it.
  4. (Optional) Click the Retain meeting transcript toggle to generate a transcript after the meeting.
  5. Click Start AI Companion.
  6. (Optional) To stop generating the summary, tap the AI Companion diamond then tap the Meeting summary toggle to disable it. To disable both Meeting summary and Meeting questions, tap Stop AI Companion. After the meeting has ended, the summary will be finalized and sent out.

After the meeting has ended, the summary will be finalized and sent out.

Request Meeting summary as a participant

If not currently enabled for the meeting, the participant will be prompted to request feature enablement.

  1. Join a meeting with the Zoom mobile app.
  2. In the top-right corner of the meeting window, tap the AI Companion diamond .
  3. Tap the Meeting summary toggle then tap Ask Host to Start AI Companion.
    The request will be sent to the host (if the host is an admin) or any admins in the current meeting. If no admins are present, an email request is sent instead.

Stop AI Companion as the host

If the host wants to discuss topics without AI Companion running for meeting summary, they can disable the feature.

  1. In the top-right corner of the meeting window, tap the AI Companion diamond  .
    The AI Companion window will open in the meeting.
  2. Option 1: Unselect the Meeting summary checkbox
    Option 2: Tap Stop AI Companion to stop all AI Companion features.
    A confirmation window will appear.
  3. In the window, confirm the following:
    • Confirm disabling AI Companion Meeting summary in the current meeting.
    • (Optional) Select the Delete meeting assets checkbox to delete the host-managed AI Companion assets. The option to delete meeting assets is applicable to transcripts and summaries except for transcripts that were completed by meeting participants using My notes before the meeting host deletes the meeting assets. 
  4. Tap Stop to confirm.
Zoom Rooms

Start Meeting Summary as the host

  1. Start a meeting from the Zoom Room.
  2. On the Zoom Rooms controller or touch display, tap More.
  3. In the additional in-meeting controls that appear, tap Start Summary.
  4. (Optional) On the Zoom Rooms controller or touch display, tap More, then tap Stop summary to stop generating the summary of the current meeting.

How to view the meeting summary

If the host enables sharing, meeting participants can access the summary through email and Zoom Team Chat. Anyone who receives the meeting summary may save and share it with apps and others. The account owner can access the meeting summary.
The meeting summary is also accessible from Zoom Hub, alongside other Zoom assets like docs, whiteboards, clips, and meeting recordings. Learn more about how to find meeting summaries in Hub.

Access summary through Team Chat

The meeting summary is only available through Zoom Team Chat if the meeting was scheduled with continuous meeting chat enabled.

  1. Sign in to the Zoom desktop app.
  2. Click the Team Chat tab.
  3. Select the group chat with the same name as the meeting topic.
  4. Search for the message from Zoom Meetings then click View Details.
  5. (Optional) Click Edit to modify the summary, then click Save.
    Note: Only the host can edit the summary.
  6. (Optional) Click Delete to remove the summary.
    Note: Only the host can delete a summary. This action cannot be undone and the deleted summary cannot be restored to the chat channel.

View email summary

Once a meeting summary is available, a copy of it is provided through email. If continuous meeting chat is disabled for the meeting with the corresponding meeting summary, the summary is only shared this way.

  1. Access your email inbox.
  2. Select the email with the same subject as the meeting topic to view the summary.
  3. (Optional) In the body of the email, click Edit Summary Here.
    You will be prompted to sign in to your Zoom account (if you are not already) to continue editing the summary through the web portal.
    Note: Only the host has the Edit Summary Here option.

Unauthenticated users will not receive an email summary, as no email address was associated with their presence in the meeting.

Participants joining the meeting ad hoc (through the in-meeting contact invitation or sharing the join link) will not receive the summary, as they were not on the original invitee list.

How to manage meeting summaries

The Meeting Summary with AI Companion page allows you to view, edit, and share the summaries of meetings you hosted.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Summaries.
  3. In the My Summaries tab, select from the list to access the meeting summary. Alternatively, enter a meeting topic or ID, or select a date range to search for a specific meeting summary to be displayed.
    Choose from the following options:

You can also share and delete meeting summaries directly from Zoom Hub. Learn more about how to manage these assets.

Supported languages for Meeting Summary with AI Companion

Meeting summary can summarize meeting discussions in several languages. If more than one language is spoken in the meeting, the generated summary will be provided in the language used by the majority of participants, or the host’s speaking language if there is no clear majority.

note icon
For conversations in languages other than English, ensuring that your caption language is set correctly helps AI Companion accurately translate speech, improving the quality speech to text data for Meeting Summary. If captions are disabled or were not previously used, English is chosen by default. If they have previously been used, the previously utilized caption language will be used instead. If a mismatch is detected between your chosen spoken language and the language you are speaking, AI Companion will detect and adapt to the speaking language detected.