Using Meeting Summary with AI Companion


Meeting Summary with Zoom AI Companion uses AI technology, which may include third-party models, and allows meeting hosts to initiate an AI-generated summary of their meeting. When the host enables this feature in a meeting, participants may automatically receive a summary after the meeting ends, if the host chose to share the summary with participants. Meeting Summaries are supported in more than 30 languages. 

Summaries for meetings you hosted can be managed from the web portal and will be sent through email and posted to the meeting's dedicated group chat in Team Chat, making it easy for attendees to review the key points of the meeting and the topics that were discussed.

Learn more about other Zoom AI Companion features and how Zoom AI Companion features handle your data.

This article covers: 

Prerequisites for using Meeting Summary with AI Companion

Limitations of Meeting Summary with AI Companion

How to start Meeting Summary

For meetings you host, you can start or stop the meeting summary through the in-meeting controls. The summarization of the meeting only begins when the host or co-host clicks Start Summary. Users can also adjust their settings to have Meeting Summary start as soon as the meeting starts, skipping the need to manually enable summary generation in their meetings.
Note: This does not require the host to be present, as the Meeting Summary generation will begin as soon as someone starts your meeting.

The participants will see a notification when the meeting summary has started. The notification type will depend on the participants’ client version.

Request enablement during a meeting

If the host does have Meeting Summary enabled for their meetings, any meeting participants can request that it be started for the current meeting.

If the host does not have Meeting Summary enabled for their meetings, the host, co-hosts, and any participants can request that it be enabled.

Start Meeting Summary as the host

  1. Start a meeting from the Zoom desktop client.
  2. On the in-meeting controls, click Summary .
    The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.
  3. Click Stop Summary to end generating the summary of the current meeting.

Once the meeting has ended, the meeting summary will be finalized and sent out shortly for viewing.

Request Meeting Summary as a participant

  1. Join a meeting with the Zoom desktop client.
  2. In the meeting control toolbar, click Summary .
  3. If not currently enabled for the meeting, the participant will be prompted to request feature enablement.
  4. Click Send Request.
    The request will be sent to the host (if an admin) or any admins in the current meeting. If no admins are present, an email request is sent instead.

Android | iOS

Start Meeting Summary as the host

  1. Start a meeting from the Zoom mobile client.
  2. In the in-meeting controls, tap More.
    Additional in-meeting controls will appear.
  3. Tap Summary .
    The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.
  4. On the in-meeting control toolbar, tap More, then tap Stop Summary  to end generating the summary of the current meeting.

Once the meeting has ended, the meeting summary will be finalized and sent out shortly for viewing.

Request Meeting Summary as a participant

  1. Join a meeting with the Zoom mobile app.
  2. In the in-meeting controls, tap More.
    Additional in-meeting controls will appear.
  3. Tap Summary .
    If not currently enabled for the meeting, the participant will be prompted to request feature enablement.
  4. Click Send Request.
    The request will be sent to the host (if an admin) or any admins in the current meeting. If no admins are present, an email request is sent instead.

Zoom Rooms

Start Meeting Summary as the host

  1. Start a meeting from the Zoom Room.
  2. On the Zoom Rooms controller or touch display, tap More.
    Additional in-meeting controls will appear.
  3. Tap Start Summary.
    The meeting summary will begin to be generated, and participants will see a notification informing them that Meeting Summary is active.
  4. On the Zoom Rooms controller or touch display, tap More, then tap Stop Summary to end generating the summary of the current meeting.

How to view the meeting summary

If the host enables sharing, meeting participants can access the summary through email and Zoom Team Chat. Anyone who receives the meeting summary may save and share it with apps and others. The account owner can access the meeting summary.

Access summary through Team Chat

The meeting summary is only available through Zoom Team Chat if the meeting was scheduled with continuous meeting chat enabled.
Note: Continuous meeting chat requires client version 5.14.0 or higher.

  1. Sign in to the Zoom desktop client.
  2. Click the Team Chat tab.
  3. Find and select the group chat with the same name as the meeting topic.
  4. Search for the message from Zoom Meetings then click View Details.
  5. (Optional) Click Edit to modify the summary, then click Save.
    Note: Only the host can edit the summary .
  6. (Optional) Click Delete to remove the summary.
    Note: Only the host can delete a summary. This action cannot be undone and the deleted summary cannot be restored to the chat channel.

View email summary

Once a meeting summary is available, a copy of it is provided through email. Summaries for meetings that have continuous meeting chat disabled are only shared through email.

  1. Access your email inbox.
  2. Find and select the email with the same subject as the meeting topic to view the summary.
  3. (Optional) From the body of the email, click Edit Summary Here.
    You will be prompted to sign in to your Zoom account (if you are not already) to continue editing the summary through the web portal.
    Note: Only the host has the Edit Summary Here option.

Notes:

How to manage meeting summaries

The Meeting Summary with AI Companion page allows you to view, edit, and share the summaries of meetings you hosted.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Meeting Summary with AI Companion.
  3. In the My Summaries tab, select from the list to access the meeting summary, enter a meeting topic or meeting ID, or select a date range to search for a specific meeting summary.
    The selected meeting summary will be displayed.
  4. Choose from the following options:
    • Share : Send the summary through email. You will be prompted to enter one or more email addresses or contact names, then click Share.
    • Edit : Modify the summary and then click Save.
    • Delete : Permanently delete the summary.
      Note: This action cannot be undone and the deleted summary cannot be restored.

Supported languages for AI Companion Summary

Meeting Summary with AI Companion can summarize meeting discussions in the languages below, with most languages being provided in public preview and requiring version 5.16.10 or higher. Quality of supported languages varies by language, audio quality, and other factors, but Zoom is working to improve quality. 

If more than one language is spoken in the meeting, the generated summary will be provided in the language that was used by the majority of participants, or the host’s speaking language if there is no clear majority. 

note icon
For conversations in languages other than English, ensuring that your caption language is set correctly helps AI Companion in accurately transcribing your speech, which in turn improves the quality of the generated transcript for Meeting Summary. If captions are disabled or were not previously used, English is chosen by default, but if you have previously chosen a speaking language, that will be used instead. If a mismatch is detected between your chosen spoken language and the language you are actually speaking, AI Companion will detect and adapt to the speaking language detected.