Using LTI Easy Scheduler for office hours

With the LTI Easy Scheduler, instructors can create schedules for virtual office hours utilizing the LTI Pro tool. Once a schedule has been created, students can book appointments from within the LMS, and instructors can join the appointments from within the LTI Pro tool. In addition to creating schedules for individual courses, instructors can also create global schedules for office hours, which will apply to all courses. 

This article covers:

• Limitations for the LTI Easy Scheduler
  • Limitations for creating global schedules
• How to enable the LTI Easy Scheduler
• Using LTI Easy Scheduler as an instructor
  • Creating an appointment schedule
  • Editing an appointment schedule
  • Deleting an appointment schedule
  • Starting a scheduled appointment
• Using LTI Easy Scheduler as a student
  • Booking an appointment with an instructor
  • Joining a scheduled appointment

Prerequisites for using LTI Easy Scheduler

• Installed LTI Pro app
• Account owner or admin privileges, or a user with a role that includes the Marketplace role privilege to enable the setting

Limitations for the LTI Easy Scheduler

• Appointments that have already been scheduled will not be deleted when an Instructor edits their schedule
• Currently does not support Personal Meeting IDs or students as the host.
• An instructor with a Join Only license will have the Appointments tab disabled.

Limitations for creating global schedules

• This feature is only supported for LTI 1.3.
• Names and Role Provisioning Services must be enabled within the LTI tool for this feature to work.
• Legacy schedules that were previously scoped to a course cannot be updated to be global schedules.
• Editing a global schedule from one course will have its changes applied to all courses.
• Removing a global schedule from one course will remove it from all courses.

How to enable the LTI Easy Scheduler 

1. Sign in to the Zoom Marketplace.
2. Click Manage, then click Apps on Account.
3. Find the LTI Pro App.
4. Click Configure.
5. Enable Easy Scheduler.
   Once enabled, the Appointments tab will be displayed in the navigation bar of the LTI Pro tool. 

Using LTI Easy Scheduler as an instructor 

Creating an appointment schedule 

1. Log into your LMS as an instructor.
2. Launch the LTI Pro tool. 
3. Click the Appointments tab. 
4. Click My Schedules.
5. Click + Create Schedule. 
6. Under New Bookable Schedule set the days you are available to meet with students.
7. Enter the time slots you are available on the selected days. 
   Note: There must be a start and end time, and the slots can not overlap.
8. (Optional) Enable Follow the same schedule each day to set the time schedule for each selected day.
9. (Optional) Enable End repeat on and select the ending date.
   Note: Students will not be able to schedule appointments after this if enabled. 
10. Enter the duration for how long appointments should last. 
11. (Optional) Add a description for the events. 
12. (Optional) Enable Apply schedule to all courses to apply the schedule globally for all of your courses. 
    Note: If enabled, meeting appointments booked for global schedules will appear in the users' Upcoming Events tab from any course they launch LTI Pro from.
13. Click Save.

Creating a global appointment schedule for all courses

Editing an appointment schedule

1. Locate the schedule created in the previous steps.
2. Next to the desired schedule, click Edit.
3. Edit the schedule as desired.
4. Click Save.

Deleting an appointment schedule

1. Locate the schedule created in the previous steps.
2. Next to the desired schedule, click Delete.
3. When prompted for confirmation, click Delete.
   Note: All upcoming meetings that were utilizing the schedule will be deleted.

Starting a scheduled appointment

1. Log into your LMS as an instructor.
2. Launch the LTI Pro tool. 
3. Click the Appointments tab. 
4. Click Upcoming Events.
   The currently scheduled appointments will be displayed. In the Name column, the student's email address will be displayed.
   Note: If the student is not a user with a Zoom account, the email address displayed will be the email utilized in the LMS.
5. Click Start, to start the appointment and launch the meeting. 
6. (Optional) Click Cancel to cancel the appointment. 

Using LTI Easy Scheduler as a student 

Booking an appointment with an instructor

1. Log into your LMS as a student.
2. Launch the LTI Pro tool. 
3. Click the Appointments tab. 
4. Click Schedules. 
5. Click the desired instructor's scheduling calendar.
6. Select an available time slot on the calendar.
7. Review the appointment details.
8. Click Book.

Joining a scheduled appointment

1. Log into your LMS as a student.
2. Launch the LTI Pro tool. 
3. Click the Appointments tab. 
4. Click Upcoming Events.
5. Find the desired appointment and click Join.
6. (Optional) Click Cancel to cancel the appointment.