Sharing Zoom Whiteboard with external authentication

Zoom's authentication profiles allow K-12, primary, and secondary school students access whiteboards outside of meetings securely, while also preventing unauthorized access from users outside of the school or school district. When external authentication is enabled, a teacher with an account can only share a whiteboard with a link or by adding the external access users (typically a student) to the whiteboard’s share sheet.

When using external authentication, the students do not have their own Zoom accounts, but are using a school email address with an identity provider (sometimes referred to as an SSO).

This article covers:

Prerequisites for sharing Zoom Whiteboard with external authentication

How to share Zoom Whiteboard with external authentication

  1. Open or create a new whiteboard.
  2. At the top right, click Share to open the Share Whiteboard dialog box.
    In the Share Whiteboard dialog box, you can manage the access and set the permission level and sharing privileges for users who can access your whiteboard:

Contact, Channel or Email

This field allows you to invite specific users by email, members of a channel, or an existing Zoom contact.

Link Access

This field determines who can access the whiteboard when clicking on the link. There are 3 different options:

Next to the selected Link Access option, set the permission who can view, edit, or comment on your whiteboard.

Sharing privileges