Understanding the new event creation experience

The Zoom Events multiple sessions event creation flow experience aligns with the Zoom Sessions (single-session) event setup, focusing on discoverability and grouping controls together. Zoom Events introduces the new event creation flow for hosts:

• Event Configuration: Broad configuration for the entire event.
• The following event creation tabs and sections provide centralized controls on attendee experiences:
  • Event Detail Page
  • Registration & Ticketing
  • Event Experience: Lobby, Expo, In Session Experience, and Moderation
  • Post Event: Event organizers have the ability to modify event surveys and the lobby close date.
• Special Roles: Single consolidated place for all special roles involved with the event.

On the Event Detail Page and (Event Experience) Lobby tabs, there are additional content controls where hosts can control what sessions, speakers, and exhibitors will be visible on the respective page for attendees. This allows hosts more control over what is displayed on each part of the experience and the ability to hide all event content until it's ready. Each selection has controls to allow all, select, or none of the content to be displayed for attendees.

This article covers:

• How to find key features
  • Event Configuration tab
  • Event Detail Page
  • Registration section
  • Event Content section
  • Event Experience section
  • Post Event tab

Prerequisites for creating a Zoom Event

• Pro, Business, Enterprise, or Education account
• Stripe or PayPal Business account is required to create paid events
• Zoom Events Unlimited license or Zoom Events Pay Per Attendee license

How to find key features

Some Zoom Events key features have been moved or consolidated into the new event creation flow. To find those key features, please refer to the information below:

Event Configuration tab

• Terminology: This can be found under the Event Configuration tab, when you click the Terminology tab.
• Manage notifications: The ability to include/remove ICS reminders has been moved under the Event Configuration tab, when you click the Configuration tab.

Event Detail Page

• Geo-blocking: The ability to restrict access to specific countries has been moved to the Event Detail Page tab.

Registration section

Event Access tab

• Event discoverability and registration access have been replaced by Event Access, which can be found under the Registration section in the Event Access tab.

Manage Registrants tab

• Pre-registration: This has been moved to the Manage Registrants tab. On the Manage Registrants page, use the Pre-register Guests button to add attendees through pre-registration.

Event Content section

Sessions tab

• Simulive: Simulive sessions can be added under the Sessions tab, within each session added to an event, within the Basic Info tab.
• Session Q&A: Q&A can be enabled within each session in the Sessions tab under the More Controls section.
• Custom Livestreaming Service: This can be added in each session in the Sessions tab under the More Controls section.

In-session Branding tab

• In-session Branding: Each webinar session can have a specific wallpaper applied and can be found in the Sessions tab under the In-session Branding section.

Event Experience section

Lobby tab

• Lobby Opening Time: The lobby opening time can be found in the Lobby tab under the Lobby Controls section.
• Lobby Home Masthead: The lobby home masthead can be found in the Lobby tab under the Lobby Controls section.
• Session Reminders: Session reminder controls for the lobby can be found in the Lobby tab under the Lobby Controls section.
• Rehearsal Space: Rehearsal space controls for the lobby can be found in the Lobby tab under the Lobby Controls section.
• Lobby Chat and Networking: Lobby chat and networking controls for the lobby can be found in the Lobby tab under the Lobby Chat and Networking section. This was previously in the Controls section.
• Host Announcements: Host announcement controls for the lobby can be found in the Lobby tab under the Lobby Chat and Networking section. This was previously in the Controls section.

Meeting & Webinar tab

• The former Advanced Options tab has been removed and broken up into the new Meeting & Webinar tab.
• Session Audio Types: Session Audio Types settings have been moved to the Meeting & Webinar tab under the Session Controls section.
• In-Session Settings: In-session settings have been moved to the Meeting & Webinar tab under the Session Controls section.

Post Event tab

• Event and Session Surveys: The ability to trigger post-event surveys has been moved to the Post Event tab.
• Lobby Close Date and Time: Specifying when the lobby will be closed has been moved to the Post Event tab.