Making recurring workspace reservations


You can make daily or weekly recurring workspace reservations for desks. When booking recurring reservations, you can reserve the same desk. 

Notes:

This article covers:

Prerequisites for making recurring workspace reservations for desks

How to make recurring workspace reservations

Use the calendar dropdown

To make a recurring reservation on the desktop client Workspace Reservation app:

  1. Sign in to the Zoom desktop client.
  2. Click the Apps tab , then click Workspace Reservation .
    The Workspace Reservation app will open on your desktop client.
  3. In the top-left corner, click the calendar box   to select a date.
  4. In the calendar box dropdown , click Select Recurring Dates.
    A pop-up window will appear.
    Note: When you have configured recurring reservations, it will be displayed in the calendar box .
  5. In the pop-up window, configure the following settings for your recurring reservation:
    • When: Select the date and times.
    • Recurrence: Click this dropdown to select the recurrence you want:
      • Daily: After you select Daily recurrence:
        1. Under Repeat Every, click the dropdown and select the number of days that your reservation will repeat. 
      • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
        1. Under End Date, select the date that the recurring workspace reservation will end.
      • Weekly: After you select Weekly recurrence:
        1. Under Repeat Every, click the dropdown and select the number of weeks that your reservation will repeat. 
        2. Under Occurs On, select the weekday checkboxes that you want your reservation to occur on.
  6. Under End Date, select from the following options:
    • By: Select the recurring reservation to end by a specific date.
    • After: Select the recurring reservation to end after a number of occurrences.
  7.  Click Done.
  8. On the floor map, select the workspace that you want to have the recurring reserved dates.
    A panel will appear.
  9. In the panel, review your reservation information, then click Reserve.
    The workspace will be reserved for your recurring dates.

Select a workspace on the floor map

To make a recurring reservation on the desktop client Workspace Reservation app:

  1. Sign in to the Zoom desktop client.
  2. Click the Apps tab , then click Workspace Reservation .
    The Workspace Reservation app will open on your desktop client.
  3. On the floor map, click a workspace.
    A panel will appear.
  4. In the panel, under Reserve Date & Time, click Custom Recurrence.
    A calendar and pop-up window will appear.
    Note: When you have configured recurring reservations, it will be displayed in the calendar box .
  5. In the pop-up window, configure the following settings for your recurring reservation:
    • When: Select the date and times.
      You can also click out of the pop-up window and select a block of time on the calendar.
    • Recurrence: Click this dropdown to select the recurrence you want:
      • Daily: After you select Daily recurrence:
        1. Under Repeat Every, click the dropdown and select the number of days that your reservation will repeat. 
      • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
        1. Under End Date, select the date that the recurring workspace reservation will end.
      • Weekly: After you select Weekly recurrence:
        1. Under Repeat Every, click the dropdown and select the number of weeks that your reservation will repeat. 
        2. Under Occurs On, select the weekday checkboxes that you want your reservation to occur on.
  6. Under End Date, select from the following options:
    • By: Select the recurring reservation to end by a specific date.
    • After: Select the recurring reservation to end after a number of occurrences.
  7.  Click Reserve.
    The workspace will be reserved for your recurring dates.

Android | iOS

Use the date and time panel

To make a recurring reservation on Workspace Reservation on the mobile app:

  1. Sign in to the Zoom mobile app.
  2. Tap More .
  3. Under Added Features, tap Workspace Reservation.
  4. Under Reserve a Workspace, tap Today.
    The calendar will appear.
  5. In the calendar box dropdown , tap Select Recurring Dates.
    Note: When you have configured Recurring Reservations, it will be displayed in the calendar box .
  6. Configure the following settings for your recurring reservation:
    • When: Select the Date and Time.
    • Repeat:
      • Tap the Recurrence dropdown to select the recurrence you want:
        • Daily: After you select Daily recurrence:
          1. Under Repeat Every, tap the dropdown and select the number of days that your reservation will repeat. 
        • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
          1. Under End Date, select the date that the recurring workspace reservation will end.
        • Weekly: After you select Weekly recurrence:
          1. To the right of Occurs On, tap the right arrow .
          2. Select the weekday that you want your reservation to occur on. 
          3. Click Done.
  7. Under End, select from the following options:
    • Select the recurring reservation to end by a specific date.
    • After of Occurrences: Select the recurring reservation to end after a number of occurrences.
  8. Tap Done.
    You will be directed to the floor map.
  9. On the floor map, tap the workspace that you want to have the recurring reserved dates.
  10. Review the reservation information, then tap Reserve.
    The workspace will be reserved for your recurring dates.

Select a workspace on the floor map

To make a recurring reservation on Workspace Reservation on the mobile app:

  1. Sign in to the Zoom mobile app.
  2. Tap More .
  3. Under Added Features, tap Workspace Reservation.
  4. On the floor map, tap a workspace.
    Information about the workspace will appear.
  5. Under Reserve Date & Time, tap Custom Recurrence.
    A calendar view will appear.
  6. On the calendar, select a block of time.
  7. In the Custom Recurrence panel, configure the following settings for your recurring reservation:
    • When: Select the Date and Time.
    • Repeat:
      • Tap the Recurrence dropdown to select the recurrence you want:
        • Daily: After you select Daily recurrence:
          1. Under Repeat Every, tap the dropdown and select the number of days that your reservation will repeat. 
        • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
          1. Under End Date, select the date that the recurring workspace reservation will end.
        • Weekly: After you select Weekly recurrence:
          1. To the right of Occurs On, tap the right arrow .
          2. Select the weekday that you want your reservation to occur on. 
          3. Click Done.
  8. Under End, select from the following options:
    • Select the recurring reservation to end by a specific date.
    • After of Occurrences: Select the recurring reservation to end after a number of occurrences.
  9. Tap Reserve.

Web

Use the calendar dropdown

To make a recurring reservation on the Zoom web portal:

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspace Reservation.
    The floor map will appear.
  3. In the top-left corner, click the calendar box   to select a date.
  4. In the calendar box dropdown , click Select Recurring Dates.
    A pop-up window will appear.
    Note: When you have configured recurring reservations, it will be displayed in the calendar box .
  5. In the pop-up window, configure the following settings for your recurring reservation:
    • When: Select the date and times.
    • Recurrence: Click this dropdown to select the recurrence you want:
      • Daily: After you select Daily recurrence:
        1. Under Repeat every, click the dropdown and select the number of days that your reservation will repeat. 
      • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
        1. Under End Date, select the date that the recurring workspace reservation will end.
      • Weekly: After you select Weekly recurrence:
        1. Under Repeat every, click the dropdown and select the number of weeks that your reservation will repeat. 
        2. Under Occurs on, select the weekday checkboxes that you want your reservation to occur on.
  6. Under End Date, select from the following options:
    • By: Select the recurring reservation to end by a specific date.
    • After: Select the recurring reservation to end after a number of occurrences.
  7. Click Done.
    You will be directed to the floor map.
  8. On the floor map, click the workspace that you want to have the recurring reserved dates.
    A panel will appear.
  9. In the panel, review the reservation information, then click Reserve.
    The workspace will be reserved for your recurring dates.

Select a workspace on the floor map

To make a recurring reservation on the Zoom web portal.

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspace Reservation.
    The floor map will appear.
  3. On the floor map, click a workspace.
    A panel will appear.
  4. In the panel, under Reserve Date & Time, click Custom Recurrence.
    A calendar and pop-up window will appear.
    Note: When you have configured recurring reservations, it will be displayed in the calendar box .
  5. In the pop-up window, configure the following settings for your recurring reservation:
    • When: Select the date and times. 
      You can also click out of the pop-up window and select a block of time on the calendar.
    • Recurrence: Click this dropdown to select the recurrence you want:
      • Daily: After you select Daily recurrence:
        1. Under Repeat Every, click the dropdown and select the number of days that your reservation will repeat. 
      • Weekdays: This option creates a daily reservation on weekdays without including Saturday and Sunday, allowing you to make recurring reservations for a desk Monday through Friday. After you select Weekdays:
        1. Under End Date, select the date that the recurring workspace reservation will end.
      • Weekly: After you select Weekly recurrence:
        1. Under Repeat Every, click the dropdown and select the number of weeks that your reservation will repeat. 
        2. Under Occurs On, select the weekday checkboxes that you want your reservation to occur on.
  6. Under End Date, select from the following options:
    • By: Select the recurring reservation to end by a specific date.
    • After: Select the recurring reservation to end after a number of occurrences.
  7.  Click Reserve.
    The workspace will be reserved for your recurring dates.

How to delete recurring workspace reservations

  1. Sign in to the Zoom desktop client.
  2. Click the Apps tab , then click Workspace Reservation .
    The Workspace Reservation app will open on your desktop client.
  3. In the top-right corner, click My Reservations.
    A panel will appear.
  4. In the panel, on your recurring reservation (or an occurrence of your recurring reservation), click the ellipsis , then click Delete Reservation. 
    A confirmation window will appear.
  5. In the confirmation window, select from the following options:

    • This reservation: Select this option to delete only this specific occurrence in your reservation.

    • This and following reservations: Select this option to delete this occurrence and the following occurrences of your reservation.

  6. Click Delete.
    Your reservation will be removed.

Android | iOS

  1. Sign in to the Zoom mobile app.
  2. Tap More .
  3. Under Added Features, tap Workspace Reservation.
  4. At the bottom of the screen, tap My Reservations.
  5. On your recurring reservation (or an occurrence of your recurring reservation), tap the ellipsis , then tap Delete Reservation. 
  6. Select from the following options:

    • This reservation: Tap this option to delete only this specific occurrence in your reservation.

    • This and following reservations: Tap this option to delete this occurrence and the following occurrences of your reservation.

Your reservation will be removed.

Web

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Workspace Reservation.
    The floor map will appear.
  3. In the top-right corner, click My Reservations.
    A panel will appear.
  4. In the panel, on your recurring reservation (or an occurrence of your recurring reservation), click the ellipsis , then click Delete Reservation. 
    A confirmation window will appear.
  5. In the confirmation window, select from the following options:

    • This reservation: Select this option to delete only this specific occurrence in your reservation.

    • This and following reservations: Select this option to delete this occurrence and the following occurrences of your reservation.

  6. Click Delete.
    Your reservation will be removed.