Sharing a whiteboard

Whiteboards can be shared in and out of the meeting. You can share them from the Zoom Whiteboard dashboard, or from within the whiteboard itself.

When you share your whiteboard, you can also set the user’s permission to view, edit, comment, or become co-owner. When enabled by admin, whiteboards can be shared with anyone in your organization or with external users.

This article covers:

Prerequisites for sharing a whiteboard

How to share a whiteboard during a meeting or webinar

From Zoom Meetings or Webinars

  1. Start a meeting or a webinar from the Zoom desktop client.
  2. In the meeting controls toolbar, click the Whiteboards button  .
  3. At the top right, click New Whiteboard or Existing Whiteboards.
    The new whiteboard will open in the meeting window.
  4. If you selected Existing Whiteboards, you will be asked to select from the following:
    • How do you want to open the board?
      • Collaborating: Users are granted edit access.
      • Presenting: Board opens in presentation mode and users are granted view access.
      • Allow persistent access to verified meeting participants after closing the whiteboard.
  5. At the top right, click Share to send the whiteboard to other users outside the meeting.
    • Enter the contact names, Zoom Team Chat channel, or email addresses of the users you would like to share the whiteboard with and set their permissions with the drop-down arrow to the right of the entry box.
    • Add an optional message to help recipients understand why this project was shared with them in the email that will be sent to them.
  6. Click Share Whiteboard.

How to share a whiteboard outside of meetings

  1. Open or create a new whiteboard.
  2. At the top right, click Share to open the Share Whiteboard dialog box.
    • Enter the contact names, Zoom Team Chat channel, or email addresses of the users you would like to share the whiteboard with and set their permissions with the drop-down arrow to the right of the entry box.
    • (Optional) Add a message to help recipients understand why this project was shared with them in the email that will be sent to them.
  3. Click Share Whiteboard.

Web

  1. Open or create a new whiteboard.
  2. At the top right, click Share to open the Share Whiteboard dialog box.
    • Enter the contact names, Zoom Team Chat channel, or email addresses of the users you would like to share the whiteboard with and set their permissions with the drop-down arrow to the right of the entry box.
    • (Optional) Add a message to help recipients understand why this project was shared with them in the email that will be sent to them.
  3. Click Share Whiteboard.

Android | iOS

  1. Open or create a new whiteboard.
  2. At the top right, tap the ellipses icon  and then tap Share.
  3. In the Share Whiteboard dialog box, type the contact names, Zoom Team chat channel, or email addresses of the users you would like to share the whiteboard with and set their permissions with the drop-down arrow to the right of the entry box.
  4. (Optional) Add a message to help recipients understand why this project was shared with them in the email that will be sent to them.
  5. Tap Send.

How to share a whiteboard using a shareable link

You can also share your whiteboard using a shareable link. At the top right of the whiteboard, click the Share button to display the Share Whiteboard dialog box.

To set who can access the link, click the down arrow below Link Access and choose one of the following:

To set the permission level for those who can access the link, click the down arrow and choose one of the following:

 

At the bottom left, click the Copy Link and paste the URL in the chat message, Zoom Team chat channel, or email.