Zoom Sessions hosts can create a direct join link for their event’s speakers. The direct join link allows speakers to quickly join a session on the Zoom Sessions platform, even when they are not signed in with any credentials.

Hosts can create direct join links for speakers one week before an event starts, allowing speakers to join 30 days before the event. The direct join link is intended to provide a significant amount of lead time for hosts and speakers to rehearse ahead of an event.

Note: The 30-day timeframe is based on the event start time.

This feature also allows event hosts to help speakers bypass issues they may experience while joining an event. The direct join link is intended to deal with situations in which a speaker finds out that they cannot join an event when their assigned session is about to start. They could be prevented from the event for various reasons, such as using a different account on the Zoom desktop client, forgetting their sign-in information, or their ticket being registered by the wrong account.

The direct join link will send the speaker an email that includes the join link and a verification code. Speakers can use the link and the verification code to join the target session on their Zoom client app.

This article covers:

• Limitations for the direct join link for speakers
• How to create a direct join link for speakers
  • View speaker information on the Direct Join Link for Speakers page
• How to manage the direct join link options
  • Copy the direct join link
  • Resend email
  • Delete the direct join link
  • Manage Note (for internal tracking)

Prerequisites for creating direct join links for Zoom Sessions speakers

• Pro, Business, Enterprise, or Education account
• Zoom Sessions Unlimited license or Zoom Sessions Pay Per Attendee license
• Stripe or PayPal Business account is required to create paid events

Limitations for the direct join link for speakers

This feature currently has the following limitations:

• You can only create 1 join link per email address at a time. If someone is speaking in more than 1 session, and you want to use the direct join link several times for this speaker, you must delete the link for the speaker's session after it is finished and create a new link for each of their upcoming sessions.

How to create a direct join link for speakers

1. Access the Special Roles page in the Zoom Sessions event setup.
2. At the top-right corner of the Special Roles page, click Direct Join for Speakers.
3. Click Create.
   Note: The Create button will be grayed out until 1 week before your event.
   A Create direct join link for Speakers window will appear.
4. In the Create direct join link for Speakers window, enter the following information:
   • Email to receive the link*: Enter the speaker’s email address. You can select the email from the speaker list or manually enter the whole email.
     Note: You cannot create a direct join link for yourself or co-editors.
   • Name shown in this session*: Enter the speaker’s name that will be displayed in the session.
   • Note (for internal tracking): Enter a note with the information that you want (this won't be sent with the mail).
5. Click Create.
6. Click OK to confirm in the verification dialog box.

Once you create a direct join link, it will be displayed on the Direct Join Link for Speakers page.

View speaker information on the Direct Join Link for Speakers page

After you create a direct join link, you can view the following registrant information (by column view) on the Direct Join Link for Speakers page:

• Name: Displays the first and last name of the speaker.
• Session: Displays the session of the speaker.
• Email to Receive the Link: Displays the speaker’s email address that will receive the direct join link.
• Email sent at: Displays the date and time that an event email was sent to the speaker.
• Status: Displays if the direct join link was Used or Not Used.
• Action: Displays the Note (for internal tracking) icon and the ellipsis  for more direct join link options.

How to manage the direct join link options

After the direct join link creation, you can copy the direct join link, resend emails, or delete the direct join link.

Copy the direct join link

1. Create a direct join link.
2. Access the Manage Registration page, then open Direct Join for Speakers.
3. Find the speaker on the Direct Join Link for Speakers page with the link that you want to copy.
4. By their name, click the ellipsis .
5. Click Copy Link.

Resend email

1. Create a direct join link.
2. Access the Manage Registration page, then open Direct Join for Speakers.
3. In the Direct Join Link for Speakers page, find the speaker to whom you want to resend an event email.
4. By their name, click the ellipsis .
5. Click Resend Email.
   Note: After resending an email successfully, the Resend Email option will be disabled for 1 minute.

Delete the direct join link

1. Create a direct join link.
2. Access the Manage Registration page, then open Direct Join for Speakers.
3. In the Direct Join Link for Speakers page, find the speaker with the link that you want to delete.
4. By their name, click the ellipsis .
5. Click Delete Direct Join Link.
6. In the verification dialog box, click Delete.
   Note: Once a link is deleted, the speaker can no longer use it to join the target session. This will delete their access to the session.

Manage Note (for internal tracking)

If the host has added a note before in the direct join link creation, the host can do the following:

1. Create a direct join link with an internal note.
2. Access the Special Roles page, then open Direct Join for Speakers.
3. In the Direct Join Link for Speakers page, find the speaker with the link that you want to delete.
4. By their name, click the Note (for internal tracking) icon.
   A Note (for internal tracking) pop-up window will be displayed.
5. (Optional) In the Note (for internal tracking) pop-up window, click Edit:
   1. After clicking Edit, edit your previous note in the text box.
   2. When you’re finished editing your note, click Save.
6. Click OK.

If the host didn’t add a note before in the direct join link creation, the host will see a blank Note (for internal tracking) pop-up window after clicking the Note (for internal tracking) icon. They can enter an internal note in the text box, then click Save to save their progress.