Managing Speakers for Zoom Sessions events

Hosts can manually add speakers to their Zoom Sessions event. Hosts can also add, edit, and reorder speaker information in the Speakers tab of the Zoom Sessions event setup. Speakers can speak in the sessions they are assigned to and will have their images displayed in the event lobby and landing page.

Learn more about creating a single-session full event or recurring sessions event.

Notes:

This article covers:

Prerequisites for managing the Zoom Sessions Speakers tab

How to access the Zoom Sessions Speakers tab

  1. Create a single-session full event or recurring sessions event.
    You can also edit an upcoming event to access the event setup.
  2. In the navigation menu, click Event Content then click Speakers.
    The Speakers page will appear.

How to add speakers

Add speakers manually

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. Click Add Manually.
    The Add Speaker panel will appear.
    Note: If you have already added speakers, click the Add Speaker button in the top-right corner.
  3. In the panel, add the speaker information:
  4. Click Save.

Add speakers by CSV

You can also add speakers by uploading a CSV file. When you upload a CSV file that includes speaker information in the Sessions tab, the uploaded speakers will appear in the Speakers tab. When you do not have any speakers added, you will need to manually add speaker information.

Speed up the event creation by uploading a CSV file with session dates, names, times, descriptions, speakers, and more. Learn more about uploading speakers by CSV.

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top-right corner, click the ellipsis , then click Add speakers through uploading CSV.
    A pop-up window will appear.
  3. In the pop-up window, upload a CSV file by the following methods:
  4. (Optional) Select the Sync images from the content library to be speaker photos checkbox.

The event speakers will be displayed after the CSV file has been uploaded.

Note: New speakers will be added with the information provided. Existing speakers will be updated based on email address and secondarily by full name.

How to edit speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to edit, click the ellipsis , then click Edit.
    A panel will appear.
  3. Edit the speaker's information.
  4. Click Save.

How to delete speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to delete, click the ellipsis , then click Delete.
    A confirmation window will appear.
  3. In the confirmation window, click Remove.

Once you remove a speaker, the speaker permissions will be removed for that user. The speaker will not receive an email or notification about being removed from the event.

How to feature speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to feature, click the ellipsis , then click Feature this Speaker.
  3. (Optional) To the right of the featured speaker you want to un-feature, click the ellipsis , then click Unfeature this Speaker.

When you select a speaker to be featured in the Speakers tab, that speaker will appear as a featured speaker in the event speaker list. The featured speaker will appear on the session details page. If there are multiple featured speakers, the first person with the branding checkmark will appear on the session card. All featured speakers will appear on the landing page's Speakers tab as well as the lobby Speakers tab.

Note: You can feature up to 3 speakers.

How to search for speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the search box, enter a speaker's name.
    Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name. Additionally, if you enter a few letters of a speaker's name, you can view all results that include those letters.

How to hide or unhide speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. To the right of the speaker you want to hide from the event speaker list, click the ellipsis , then click Hide this Speaker.
    Note: You cannot feature and hide a speaker at the same time.
  3. (Optional) To the right of the hidden speaker you want to make visible in the event speaker list, click the ellipsis , then click Unhide this Speaker.

When you select to hide a speaker in the Speakers tab, they will not display in any session or the event speaker list.

How to sort speakers alphabetically

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top right corner, click the ellipsis , then click Sort Alphabetically.
    The speaker list will be sorted in alphabetical order.

How to reorder speakers

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top-right corner, click the ellipsis , then click Reorder Speakers.
  3. To the left of a speaker, click and hold down on the six dots icon , then move the speaker to your desired location.
  4. Once you finish reordering your speakers, click Done.

How to invite a speaker to edit their speaker bio

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top right corner, click the ellipsis , then click Invite speaker to edit speaker bio.
  3. Invite one speaker or multiple speakers to edit their speaker bios for your event.

How to export a CSV file with speaker information

  1. Access the Speakers tab in the Zoom Sessions event setup.
  2. In the top right corner, click the ellipsis , then click Export CSV.
    A CSV file will be downloaded with the event speakers' information.

How to batch import speaker photos

Hosts can bulk-match speaker images and session images from the hub content library. They can upload speaker images and session images to the content library and reference them during bulk upload. The platform will match speaker names and image names, automatically updating speaker photos and company logos, if matched. Hosts can include an optional image column in their CSV upload and reference images in the content library. A default aspect ratio crop is applied if the image doesn't match the specified ratio, requiring manual adjustment by the host.

Note: Uploaded media library content may be accessed by other members of your hub.

  1. Access the Speakers tab in the event creation flow.
  2. In the top-right corner, click the ellipsis , then click Batch import speaker photo.
    A pop-up window will appear.
  3. In the window, upload your images to the content library first.
    Images will be matched based upon the file name matching the first name and last name of the speaker (ex: {First name} {Last name}.jpg).
  4. Search within the entire content library or choose a folder to search for specific content.
  5. Click Match within content library.
    If matched, the speaker's photos will be updated.