Checking in and out of a workspace reservation

You can easily view your upcoming reservations and check in to and out of your workspace reservations.

If the Workspace Check-In and Check-Out feature is enabled, you must check in to keep your reservation. If you do not check in within a configurable number of minutes after the scheduled start time, the workspace reservation is released from the scheduled time, and the workspace will be made available for others to use.

Starting a scheduled meeting, starting an instant meeting, making a phone call, and starting a screen share count as checking in and do not require a separate check-in. For desks and reservation-only room workspaces, QR codes can be printed and placed on workspaces for check-in. 

In addition, if Automatic Reservations Check in through USB is enabled, users can connect their device via USB-C to the booking device, and automatically check-in for their reservation if they are logged into the Zoom application. 

If you want to leave your reservation earlier, you can also check out before the scheduled time ends, which shortens the calendar event and makes that unused time available again for others to use.

Requirements for checking in and out of a workspace reservation

Table of Contents

How to check in to and out of a reservation

Windows | macOS

After installing the Workspace Reservation desktop app app, you can reserve workspaces, check in to, and check out of your reservations.

Check in to your reservation

  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Access and check in to your reservation in the following ways:
    • Use My Reservations:
      1. In the top-right corner, click My Reservations.
        The My Reservations panel will appear.
      2. Under the reservation that you want to check in to, click Check In.
    • Use your avatar on the floor map:
      1. On the floor map, click your avatar.
        A panel will appear, displaying information about the workspace. The Check in button will appear in the panel if the system detects your reservation within the workspace.
      2. Click Check in.
  4. If a verification dialog displays, click Check In.
    • (Optional) Select the Don't ask me again checkbox.

You will be checked in. If there is a device at the desk, you will be signed into the device.

Check in to workspace reservations through reminder emails

A Check In button is included in the email reminder if the When it’s time to check-in email notification is enabled. When you receive the email reminder, you can use the button to check in to your workspace reservation.

  1. Open your workspace reservation reminder email.
  2. In the email, click the Check In button.
    You will be checked in to your reservation.

Check out of your reservation

  1. Sign in to the Zoom desktop app.
  2. Click the Workspaces tab.
  3. Access and check in to your reservation in the following ways:
    • Use My Reservations:
      1. In the top-right corner, click My Reservations.
        The My Reservations panel will appear.
      2. Under the reservation that you want to check out of, click Check Out.
    • Use your avatar on the floor map:
      1. On the floor map, click your avatar.
        A panel will appear, displaying information about the workspace. The Check out button will appear in the panel if the system detects your reservation within the workspace.
      2. Click Check out.
  4. If a verification dialog displays, click Check out.
    • (Optional) Select the Don't ask me again checkbox.

By checking out, you are confirming that you are no longer using the workspace.

Android | iOS

Users can easily use Workspace Reservation’s mobile app integration to reserve workspaces and check-in/check out from their mobile device.

Check in to your reservation

  1. Access Workspace Reservation on the Zoom mobile app.
  2. In the bottom center of the Reserve a Workspace window, tap My Reservations.
  3. On a reservation that you want to check in to, tap Check In.
  4. If a verification dialog displays, tap Check In to verify.
    By checking in, you are confirming you are using the workspace.

Check in to workspace reservations through reminder emails

A Check In button is included in the email reminder if the When it’s time to check-in email notification is enabled. When you receive the email reminder, you can use the button to check in to your workspace reservation.

  1. Open your workspace reservation reminder email.
  2. In the email, click the Check In button.
    You will be checked in to your reservation.

Check out of your reservation

When you want to check out, access your reservation (that you're checked in to) again.

  1. Access Workspace Reservation on the Zoom mobile app.
  2. In the bottom center of the Reserve a Workspace window, tap My Reservations.
  3. On a reservation that you want to check out, tap Check Out.
  4. If a verification dialog displays, tap Check Out to verify.
    By checking out, you are confirming that you are no longer using this workspace.
Web

For workspaces with devices, users can check in and out through the Zoom web portal.

Check in to a reservation

  1. Access and check in your reservation in the following ways:
    • Access My Reservations:
      1. View your upcoming reservations.
      2. Find and select the upcoming reservation that you want to check in to.
      3. Click Check in.
    • Access your avatar on the floor map:
      1. Sign in to the Zoom web portal.
      2. In the navigation menu, click Workspace Reservation.
      3. On the floor map, click your avatar.
        A panel will appear, displaying information about the workspace. The Check in button will appear in the panel if the system detects your reservation within the workspace.
      4. Click Check in.
  2. If a verification dialog displays, click Check in to confirm.
    • (Optional) Select the Don’t ask me again checkbox.

You will be checked in. If there is a device at the desk, you will be signed into the device.

Check in to workspace reservations through reminder emails

A Check In button is included in the email reminder if the When it’s time to check-in email notification is enabled. When you receive the email reminder, you can use the button to check in to your workspace reservation.

  1. Open your workspace reservation reminder email.
  2. In the email, click the Check In button.
    You will be checked in to your reservation.

Check out of a reservation

  1. Access and check out of your reservation in the following ways:
    • Access My Reservations:
      1. View your upcoming reservations.
      2. Find and select the upcoming reservation that you want to check out of.
      3. Click Check out.
    • Access your avatar on the floor map:
      1. Sign in to the Zoom web portal.
      2. In the navigation menu, click Workspace Reservation.
      3. On the floor map, click your avatar.
        A panel will appear, displaying information about the workspace. The Check out button will appear in the panel if the system detects your reservation within the workspace.
      4. Click Check out.
  2. If a verification dialog displays, click Check out to confirm.
    • (Optional) Select the Don’t ask me again checkbox.

If there is a device at the desk, you will be signed out of the device. By checking out, you are confirming that you are no longer using the workspace.