Workspace Reservation scheduling privilege is designed for a user to delegate a user or multiple users in their account to schedule and manage reservations on their behalf.
You can also reserve workspaces on behalf of a user (or multiple users) who has assigned you workspace reservation scheduling privileges.
This article covers:
Prerequisites for using workspace reservation schedule privilege
- Basic, Pro, Business, Enterprise, or Education account
- Either a Workspace Reservation subscription, Zoom Rooms subscription, or Zoom Common Area Phone subscription
- Zoom desktop client:
- Windows: 5.12.0 or higher
- macOS: 5.12.0 or higher
- Zoom mobile app
- Android: 5.12.0 or higher
- iOS: 5.12.0 or higher
- Workspace Reservation setting Allow users to reserve workspaces through their Zoom account enabled for the account.
Note: After this setting is enabled, any user in your account can set up their delegates, including Basic users.
How to set up workspace reservation schedule privilege
- Sign in to the Zoom web portal.
- In the navigation menu, click Settings.
- Click the Workspaces tab.
- Under Workspaces, locate Workspace Reservation Schedule Privilege.
- Next to Assign reserve privilege to, click Add.
- Under Allowed Users, enter a username or email address in the text box. You can add multiple users.
Note: To remove users, click the X by their names. - Under Allowed Groups, enter a group name in the text box. You can add multiple groups.
Note: To remove groups, click the X by their names. - (Optional) Click Edit to add or remove users to assign scheduling privilege.
- Click Save.
If the user was assigned successfully, they will appear under Assign reserve privilege to.
If workspace reservation privilege cannot be assigned because the user is not on your account, you will receive an error message.
Under I can reserve for, you can view who assigned you workspace reservation scheduling privileges.
How to reserve a workspace for another user
Windows | 
macOSThe user given workspace reservation scheduling privilege must sign out of the Zoom desktop client and sign in again for the workspace reservation scheduling privilege option to appear.
- Sign in to the Zoom desktop client.
- Click the Apps tab
, then click Workspace Reservation.
The Workspace Reservation app will open on your desktop client. - After you enter your workspace criteria, select the workspace you want to reserve.
A panel will appear, displaying the workspace’s information. - In the panel, to the right of Reserve for, click the down arrow
and select the user you want to schedule for from the dropdown menu. - Adjust other workspace or room settings as needed.
- Click Reserve to complete the reservation.
Web- Sign in to the Zoom web portal.
- In the navigation menu, click Workspace Reservation.
- After you enter your workspace criteria, select the workspace you want to reserve.
A panel will appear, displaying the workspace’s information. - In the panel, to the right of Reserve for, click the down arrow and select the user you want to schedule for from the dropdown menu.
- Adjust other workspace or room settings as needed.
- Click Reserve to complete the reservation.
Android | The user given workspace reservation scheduling privilege must sign out of the Zoom mobile app and sign in again for the workspace reservation scheduling privilege option to appear.
- Access Workspace Reservation on the Zoom mobile app.
- On the floor map, find and tap an available workspace.
- After you enter your workspace criteria, select the workspace you want to reserve.
A window will appear, displaying the workspace’s information. - In the workspace’s window, to the right of Reserve for, tap the down arrow and select the user you want to schedule for from the dropdown menu.
- Adjust other workspace or room settings as needed.
- Tap Reserve to complete the reservation.