Adding table to the whiteboard

Zoom Whiteboard provides users with table control options to easily organize, group, sort, and scale whiteboard content. Adding a table in whiteboard allows users to arrange data in rows and columns to help them collect and analyze information easily.

Note: Inserting a table is only available with out-of-meeting whiteboard.

This article covers:

• How to insert a table on whiteboard
• How to manage a table in whiteboard
  • Move table
  • Resize table and cells
  • Enter and format text
  • Manage rows
  • Manage columns
  • Lock table
  • Add colors
  • More menu

Prerequisites for adding a table in Zoom Whiteboard

• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom Whiteboard enabled for your account by an administrator

How to insert a table on whiteboard

1. Create or open a whiteboard.
2. In the toolbar on the left side of the screen, click the More Tools icon  .
3. Select Table.
4. Use the scroll bar to view all the table templates and then select the type of table you want to use.

   Your cursor will change into a table icon  .

5. Click anywhere on canvas to insert the selected table.

How to manage a table in whiteboard

Table placement will be on the back layer of the whiteboard. You can perform the following actions on tables:

Move table

Hover your cursor anywhere around the table until it changes to a pointing hand. Drag the table anywhere on canvas to move it.

Alternatively, you can hover your cursor to the upper left corner of the table until the four-arrow icon  appears. Click and drag the table anywhere on canvas to move it.

Resize table and cells

• How to resize the entire table: Hover your cursor anywhere around the table and then click to select it. Click and drag the corner of the object to adjust its size.
• How to resize the cell: Click and drag the arrow in the corner of the cell to resize it. You can resize the cell vertically or horizontally.

Enter and format text

1. To enter text, click (or tap on a Touch device) in a cell.
2. Enter your text.

   Text entered into the header row will default to Bold font. Text in all other rows will default to Regular font.

3. To edit text, select the Text Format icon .
   The Format bar will display.

4. Use the options to format your text.

Manage rows

• How to add a row: Select the table and then click the Add Row icon in the context menu. 
  The new row will be added to the bottom of the table.
• How to move a row: Hover over the left side of the table to move a row. The Move row icon displays on each row. Click (or tap on a touch device) and move the Move row icon  up or down to place the row to the desired location.
• How to resize a row: Click (or tap on a touch device) on the row line. Drag the line up or down to resize the row.

Manage columns

• How to add a column: Select the table and then click the Add Column icon   in the context menu.
  The new column will be added to the right of the table.
• How to move a column: Hover over the top of the table to move columns.
  The Move column icon  displays on each column. Click (or tap on a Touch device) and drag the Move column icon  to place the column to the desired location.
• How to resize a column: Click (or tap on a Touch device) on the column line.
  The resize arrow will display. Drag the line horizontally to resize the column.

Lock table

• Click the lock icon to prevent users with edit access from accidentally modifying objects and group of objects on the canvas.
• Click the unlock icon to allow changes to objects and group of objects on the canvas.

Add colors

• How to adjust the fill of the table: Select the table and then click the Fill icon  in the context menu. Pick a desired fill transparency and color.
• How to adjust the border color: Select the table and then click the Outline icon  in the context menu. Pick a desired color for your border.
• How to adjust the text color: Select a cell, row/column, or the entire table. Click the Text Format icon  and then expand the Text Color. Pick a desired color for your text.

More menu

• Select the table and then click the ellipses icon in the context menu.

  You can do the following actions:

  • Copy: Copy the selected table.
  • Copy as image: Copy the table as an image which can then be shared or pasted into applications that support images.
  • Paste: Place the copied table somewhere else on the whiteboard.
  • Duplicate: Make an exact copy of the selected table.
  • Copy Link to Object: Copy the hyperlink or URL of a selected table which can then be shared or pasted elsewhere.
  • Export: Export data from selected table as a PDF, PNG or CSV file.
  • Save as Template: Save the selected table as a template.
  • Info: Show the creator and last editor of the selected table.
  • Lock: Lock table to prevent other users with edit access from accidentally modifying the content.
  • Delete: Remove the selected table.
• Select a cell and then click the ellipses icon in the menu. You can do the following actions:
  • Copy: Copy the selected cell.
  • Paste: Place the copied cell somewhere else on the whiteboard.
  • Insert Row Below: Add a new row below the currently selected cell.
  • Insert Row Above: Add a new row above the currently selected cell.
  • Insert Column Right: Add a new column to the right of the currently selected cell.
  • Insert Column Left: Add a new column to the left of the currently selected cell.
  • Move Row Down: Move the selected row downwards in a table.
  • Move Row Up: Move the selected row upwards in a table.
  • Move Column Right: Move the selected column to the right in a table.
  • Move Column Left: Move the selected column to the left in a table.
  • Delete Row: Remove the selected row from a table.
  • Delete Column: Remove the selected column from a table.

Note: Adding shapes to tables is not supported at this time.