Uploading documents and images to the whiteboard

To enhance the whiteboard experience, users have the option to upload documents and images to the whiteboard. This feature can be useful for sharing diagrams, charts, or other visual aids.

Notes:

• The currently supported formats include CSV, GIF, JPG, PNG, SVG, PDF, DOC, DOCX, PPT or PPTX.
• Uploading PPTX, DOCX or PDF files without an included font library will result in the embedded object using a default font to render on the whiteboard which may cause some style and spacing issues. Users can correct this by exporting their PPT/DOC file to a PDF before uploading and ensuring the PDF has a font library included.
• The maximum file size for a single PDF upload is 20 MB, while images are limited to 25 MB.
• If you do not see the Upload PDFs and Images icon in the editing tools, please contact an account admin to have this feature enabled.

This article covers:

• How to upload documents and images to the whiteboard
• Controls when you click on a PDF file
• Controls when you click on an image

Prerequisites for uploading documents and images to the whiteboard

• Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
• Zoom Whiteboard enabled by admin

How to upload documents and images to the whiteboard

1. Sign in to the Zoom desktop client.
2. Create or open a whiteboard.
3. In the toolbar on the left side of the screen, click the Upload PDFs and Images icon .
   The file dialog will appear.
4. Select a file or image from your computer.
   Learn how to upload files from your Google Drive and Microsoft OneDrive.
5. Click Open.
   The file or image will appear on the canvas.

Controls when you click on a file

• Download File icon : Save the file to your device.
• Extract Pages icon : Select specific pages from the file and extract them as a separate document.
• Previous icon and Next icon  : Navigate through the pages of the file.
• Lock icon : Lock files to prevent other users with edit access from accidentally modifying the whiteboard content.
• More icon : Represents additional options.
  • Copy: Copy the selected file.
  • Copy as image: Copy the selected file as image which can then be shared or pasted into applications that support images.
  • Paste: Place the copied file somewhere else on the whiteboard.
  • Duplicate: Make an exact copy of the selected file.
  • Copy Link to Object: Copy the hyperlink or URL of a selected file which can then be shared or pasted elsewhere.
  • Bring Forward: Move the selected file up one layer.
  • Bring to Front: Put the selected file on the top layer.
  • Send Backward: Move the selected file back one layer.
  • Send to back: Put the selected file on the bottom layer.
  • Save as Template: Save the selected file as a template.
  • Info: Show the creator and last editor of the selected file.
  • Lock: Lock file to prevent other users with edit access from accidentally modifying the content.
  • Delete: Delete the selected file.

Controls when you click on an image

• Download Image icon : Save image to your device.
• Crop icon : Select a portion of the image and remove the rest.
• Lock icon : Lock an image to prevent other users with edit access from accidentally modifying the whiteboard content.
• More icon : Represents additional options.
  • Copy: Copy the selected image.
  • Copy as image: Copy the selected image which can be pasted into applications that support images.
  • Paste: Place the copied image somewhere else on the whiteboard.
  • Duplicate: Make an exact copy of the selected image.
  • Copy Link to Object: Copy the hyperlink or URL of a selected image which can then be shared or pasted elsewhere.
  • Bring Forward: Move the selected image up one layer.
  • Bring to Front: Put the selected image on the top layer.
  • Send Backward: Move the selected image back one layer.
  • Send to back: Put the selected image on the bottom layer.
  • Save as Template: Save the selected image as a template.
  • Info: Show the creator and last editor of the selected image.
  • Lock: Lock image to prevent other users with edit access from accidentally modifying the content.
  • Delete: Delete the selected image.