Enabling screen sharing for participants in Zoom meetings


As the host in a meeting, you have the option to limit screen sharing to just yourself or grant permission so that participants can share their screen. To allow participants to share their screen by default, you can adjust the screen sharing settings from the Settings page on the web portal. You can also adjust this as needed on the desktop client or mobile app during a meeting. This article will guide you on how to enable screen sharing for meeting participants in Zoom.

This article covers:

Prerequisites for allowing participants to share their screen in Zoom meetings

How to enable screen sharing for participants in Zoom meetings

  1. Open the Zoom desktop client.
  2. Start or join a Zoom meeting as the host. 
  3. On the controls toolbar, click the upward arrow icon next to Share Screen .
  4. Click Advanced Sharing Options.
    A pop-up window will appear.
  5. Under Who can share, select All Participants.
    All participants in the meeting will be able to share their screen in this session.

Notes:

  • Changing this setting during a meeting only affects this current session. Restarting the meeting or starting a different meeting will revert the Screen Sharing options back to their default. To change the default for meetings you host, adjust the screen sharing settings on the Settings page on the web portal.
  • You can also click Security from the controls toolbar and make sure that the Screen Share option is checked.
  • If the options are greyed out, ensure that Multiple participants can share simultaneously is not selected in the Advanced Sharing Options window, as other options cannot be adjusted while it is enabled. 

Advanced sharing options

The host in a meeting can also adjust other sharing permissions during a live meeting. These defaults can also be adjusted through web settings.  

  1. Open the Zoom desktop client.
  2. Start or join a Zoom meeting as the host. 
  3. On the controls toolbar, click the upward arrow icon next to Share Screen .
  4. Click Advanced Sharing Options.
    A pop-up window will appear.
  5. Adjust the following settings as needed: 
    • How many participants can share at the same time: Choose how many meeting participants can share at once during the meeting. 
      • One participant can share at a time: Only allow one participant to share at a time. Others must stop their share before someone else can begin sharing. 
      • Multiple participants can share simultaneously (dual monitors recommended): Allow  multiple participants to share their screen simultaneously. By default, participants will be able to view only one screen shared, but can switch between which shared screen they are currently viewing. Users with dual monitor mode enabled will be able to see 2 screens at once. 
    • Who can share
      • Host Only: Allows only the host and any co-hosts to share their screen. 
      • All Participants: Allows all participants in the meeting to share their screen in this session.
    • Who can start sharing when someone else is sharing? 
      • Host Only: Allows only the host and any co-hosts to interrupt someone's screen sharing and begin sharing their screen. 
      • All Participants: Allows all participants in the meeting to interrupt someone's screen sharing and begin sharing their screen. 

Web client

  1. Start or join a Zoom meeting as the host with the web client.
  2. On the controls toolbar, click the upward arrow icon next to Share Screen .
  3. Click Advanced Sharing Options.
    A pop-up window will appear.
  4. Under Who can share, select All Participants.
    All participants in the meeting will be able to share their screen in this session.

Notes:

  • Changing this setting during a meeting only affects this current session. Restarting the meeting or starting a different meeting will revert the Screen Sharing options back to their default. To change the default for meetings you host, adjust the screen sharing settings on the Settings page on the web portal.
  • You can also click Security from the controls toolbar and make sure that the Screen Share option is checked.

Advanced sharing options

The host in a meeting can also adjust other sharing permissions during a live meeting. These defaults can also be adjusted through web settings.  

  1. Start or join a Zoom meeting as the host with the web client.
  2. On the controls toolbar, click the upward arrow icon next to Share Screen .
  3. Click Advanced Sharing Options.
    A pop-up window will appear.
  4. Adjust the following settings as needed: 
    • How many participants can share at the same time: Choose how many meeting participants can share at once during the meeting. 
      • One participant can share at a time: Only allow one participant to share at a time. Others must stop their share before someone else can begin sharing. 
      • Multiple participants can share simultaneously (dual monitors recommended): Allow  multiple participants to share their screen simultaneously. By default, participants will be able to view only one screen shared, but can switch between which shared screen they are currently viewing. Users with dual monitor mode enabled will be able to see 2 screens at once. 
    • Who can share
      • Host Only: Allows only the host and any co-hosts to share their screen. 
      • All Participants: Allows all participants in the meeting to share their screen in this session.
    • Who can start sharing when someone else is sharing? 
      • Host Only: Allows only the host and any co-hosts to interrupt someone's screen sharing and begin sharing their screen. 
      • All Participants: Allows all participants in the meeting to interrupt someone's screen sharing and begin sharing their screen. 

Android | iOS

  1. Sign in to the Zoom mobile app.
  2. Start or join a Zoom meeting.
  3. Tap the screen to display the meeting controls.
  4. Tap More .
  5. Tap Security .
  6. Toggle the Share Screen on to enable screen sharing for participants.
  7. Tap Close to return to viewing the meeting.