Using a workspace passcode for Workspace Reservation

A workspace passcode is set after setting up workspaces on the web portal. You can also view the passcode in the web portal. This 1–16 character code helps secure your Workspace application. Enter the passcode on your Workspace device to change settings or sign out.

Using the passcode is ideal when you do not want to provide the person setting up workspaces with the login credentials for your account.

Requirements for using a workspace passcode

Table of Contents

How to use a workspace passcode

  1. Create a workspace in the web portal.
    If a workspace has already been created:
    1. In the top-right corner, click your profile picture or initials, then click Admin Center.
    2. In the side menu, click Product configuration .
    3. Click Workspaces, then click Workspaces.
    4. Use location hierarchy to access the hierarchy level you want to enable this setting for (building, floor, or workspace).
    5. Click Settings for that location or workspace (Building Settings, Floor Settings, Desk/Room Settings) to enable it for the location or workspace.
  2. Under Device Management, set a Workspace Passcode and click Save.
    Note: Passcode must be a 1-16 digit number or characters.
  3. (Optional) You may set the following passcode criteria:
  4. Open the Workspaces app on the workspaces device.
  5. Enter the passcode found on your web portal.
    The device and application will be signed in.
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If the Workspace Reservation devices are disassociated from a specific workspace, you can use the same passcode to link the devices to the workspaces again, provided that the passcode is still displayed on the web portal.