Inviting a speaker to edit their information


Zoom Events hosts can invite speakers to edit their session’s details or speaker bios. After you add sessions and speakers, you can delegate editing and adding information to a speaker. The speaker will be able to edit their assigned session or speaker bio. This feature is useful because speakers can keep their session details and bios up-to-date for attendees. 

This article covers:

Prerequisites for inviting a speaker to edit their information

Note: For access to the latest Zoom Events and Zoom Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to invite a speaker to edit the session they are assigned to

After you have added sessions in the Sessions tab and speakers in the Speakers tab—whether by uploading a CSV file or adding one or more sessions/speakers manually—you can delegate the editing and adding of information to the speaker that is assigned to the session.

Invite one speaker to edit their session details

  1. Access the Sessions tab in the event creation flow.
  2. Find the session you want the assigned speaker to edit the details of.
  3. To the right of the session, click the ellipses , then click Invite Speaker to Edit Session.
    A Review and send to Speakers pop-up window will appear.
  4. In the pop-up window, review your invitation details and Message to Speaker.
  5. Click Send.
    An email will be sent to the speaker, notifying them of your invitation to edit.

Invite multiple speakers to edit their session details

  1. Access the Sessions tab in the event creation flow.
  2. To the left of the sessions, select multiple sessions' checkboxes.
  3. (Optional) To the left of Sessions Details, click the checkbox to select all the sessions.
  4. In the top header, select the Invite Speaker to Edit Session button.
    A Review and send to Speakers pop-up window will appear.
  5. In the pop-up window, review your invitation details and Message to Speaker.
  6. Click Send.
    An email will be sent to the primary speakers, notifying them of your invitation to edit.

How to invite a speaker to edit their speaker bio

After you have added speakers in the Speakers tab—whether by uploading a CSV file or adding one or more speakers manually—you can delegate the editing and adding of information to the speaker's biography to the speaker of the session.

Invite one speaker to edit their speaker bio

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to invite to edit, click the ellipses , then click Invite Speaker to Edit Speaker Bio.
    A Review and send invitations pop-up window will appear.
  3. In the pop-up window, review your invitation details and Message to Speakers.
  4. Click Send.
    An email will be sent to the speaker, notifying them of your invitation to edit.

Invite multiple speakers to edit their speaker bios

  1. Access the Speakers tab in the event creation flow.
  2. In the top-right corner, click the ellipses .
  3. Click Invite Speaker to Edit Speaker Bio. 
  4. To the left of the speakers, select multiple speakers' checkboxes.
  5. (Optional) Click the Select All checkbox to select all the speakers.
  6. Click Review & Send.
    A Review and send invitations pop-up window will appear.
  7. In the pop-up window, review your invitation details and Message to Speakers.
  8. Click Send.
    An email will be sent to the speakers, notifying them of your invitation to edit.

How to review changes made to speaker sessions and speaker bios

After the assigned speaker of a session has edited the session or speaker bio you invited them to edit, you will need to review and approve or reject the changes they made.

For more information, please visit the support article on how to review changes made to speaker sessions and speaker bios.