When joining a meeting that is already being recorded or the host begins recording, participants are asked to provide consent to being recorded. Depending on the account, admins can adjust this consent notification to only affect external participants, or apply to all meeting participants, internal or external alike. This notification can also be customized with additional information and a link, to a privacy policy, for example.
For participants already in the meeting with active video and audio when the host begins recording, they will be prompted to consent to being recorded with their video and audio unaffected. For participants joining after the host has already started recording, their microphone will be muted and their video will be off until they provide consent, after which their microphone and video settings will revert back to the default for that meeting.
Prerequisites for providing recording consent
- Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
- Zoom mobile app for Android or iOS: Global minimum version or higher
Note: Simplified consent notifications were introduced with version 5.17.1, which moves the consent prompt to the top of the meeting window and reduces the size to keep the focus on the meeting itself. Custom disclaimers will continue to appear over the middle of the meeting window, instead of the top banner.
How to provide consent to be recorded
For most devices, when prompted to provide consent, do one of the following:
- Click Ok to consent to be recorded.
- Click Leave Meeting to opt out and exit the meeting.
When you join a meeting that is being recorded, the following message appears: "This meeting is being recorded. By continuing to be in the meeting, you and other participants in the room are consenting to be recorded. Do you want to continue?"
If a recording is started after you're already in the meeting, the following message appears: "By being in the meeting, you are consenting to being recorded. Do you want to continue?"
In either scenario, do one of the following:
- Tap Continue to consent to be recorded.
- Tap No, Leave Meeting to opt out and exit the meeting.
H.323/SIPWhen prompted to provide consent, do one of the following:
- Tap # to consent to be recorded.
- Tap * to opt out and exit the session.