Creating a multiple-session event

You can use the multiple-session format to utilize meetings and webinars to run a multi-day event that contains multiple tracks and multiple sessions. You'll also be able to run streaming previews of each session, as well as concurrent sessions with dedicated chats. For multiple sessions events, attendees have access to an enhanced lobby, exhibitors, networking, and booths.

Additionally, hosts can set up hybrid events to allow both remote and on-site attendees to participate in the event. They can set up sessions to be viewed virtually, in person, or both. Hosts can provide maps to help on-site attendees navigate around the event venue and manage a check-in process for attendees.

Learn more about the single-session full event setup, single-session lite event setup, or recurring sessions event setup.

Requirements for creating a multiple-session Zoom Event

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

Limitations of multiple-session Zoom Events

During the registration process for multi-session events, attendees are unable to select individual sessions or receive calendar invites for specific sessions only. While certain features, such as selecting individual sessions, work better with recurring events, some functionality can be achieved through ticketing for multi-session events, though there are limitations, particularly with session bookmarking and calendar invitations. As an alternative, attendees can complete registration, bookmark individual sessions in the Zoom Events Lobby, and add those sessions to their calendars manually.

Note: Recurring sessions events support these features more seamlessly. Additionally, at the ticketing level, there is an option to pre-bookmark sessions for attendees.

Table of Contents

How to create a multiple-session event

The following sections outline the event creation setup wizard, guiding you through creating a multi-session event and selecting the relevant options and features to configure it according to your preferences.

Start the event creation flow

Follow the steps below to start the event setup wizard:

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow , and select Across Hubs or a specific hub.
  3. In the navigation menu, click Events.
  4. In the top-right corner, click Create Event.
  5. In the Blank Event card, click Create Event.
    The event configuration page will appear, and you will be directed to the event creation process.

Note: If you want to customize a pre-built event, use the curated event templates instead of the Blank Event option.

Complete the Event type section

Once you’ve started the event creation flow, follow these steps to complete the first section of event setup:

  1. After starting the event creation flow, select from the following options:
  2. Select Multi-session Event.
  3. Continue to the Event Configuration section.

Complete the Event configuration section

Follow these steps to complete the second section of the event creation process:

  1. After completing the Event type section, scroll to the Event configuration section, to complete the following event details::
  2. Under What kind of attendee experience do you want?, select from the following options:
    Note: Learn more about hosting hybrid events.
  3. Continue to the Event Access section.

Complete the Event access section

Under the Event access section, manage authentication rules, free/paid event, and registration settings. Define how your attendees will gain access to your event with a registration link or group join links in the Links & Event Access tab.

Create event access

You can choose to require both registration and authentication for your event, or neither. An event could require registration but don’t require authentication, or vice versa. By default, the Event Access link does not require registration and authentication.

Notes:

Follow these steps to complete the third section of the event creation process:

  1. After completing the Event configuration section, scroll to the Event access section.
  2. (Optional) Under How will attendees access this event?, select one or both of the following options:
  3. Under Attendees will be required to authenticate at registration, click the dropdown menu and select from the following options:
    Note: Learn more about which authentication method best suits your event.
  4. (Optional) Under Security at Join, select the Require authentication checkbox so the join link directs registrants to an authentication page, requiring them to complete the same authentication method as registration. When left unchecked, registrants receive a unique join link that lets them join without authentication.
    Note: Zoom users must sign in to Zoom when joining the event.
  5. (Optional) Under Apply allow list / block list, select Allow list to restrict access to specific users, or select Block list to block certain users. Choose None if you don’t want to use this feature.
    Note: Specified users can only register once for each ticket type. Users can register on behalf of others if there are no authentication requirements. When used with registration, this blocks access to the entire event page until identification is completed.
  6. Under Is this registration free or paid?, select from the following options:
  7. Continue to the Special roles access section.

Complete the Special roles access section

Follow these steps to complete the fourth section of the event creation process:

  1. After completing the Event access section, scroll to the Special roles access section.
  2. (Optional) Under Special roles access, select the Require alternative hosts and speaker roles to authenticate at time of join checkbox.
    When selected, if authentication is required, special role users will need to authenticate their Zoom account or email verification that was invited to the event. Interpreters are required to have a Zoom account and sign in.
  3. After completing the Event type, Event configuration, Event access, and Special roles access sections, click Save and continue.

You will be directed to the Overview section of the event creation flow.

Note: Not all fields can be edited after the event is published or a ticket to the event has been sold.

Zoom Events event setup sections

After you create an event, you can use different tabs in the event creation flow to customize and organize your event.

Access and edit an event

  1. Sign in to Zoom Events.
  2. In the left navigation menu, click the top dropdown arrow and select Across Hubs.
  3. In the left navigation menu, click Events.
  4. Click the Upcoming, Drafts, or Past tab.
  5. To the right of an event you want to access and edit, click the pencil icon .
    The event creation setup will appear.
  6. Edit the event.

How to navigate the event setup header

The event setup header is a centralized location where hosts can view and edit the event's dates and links (registration links, group join links, etc.), preview the event detail page, manage co-editors, and publish the event.
Note: After you publish your event, links will be generated to access the event detail page. You can easily share these with your attendees or audience.

  1. Access the event creation setup.
  2. In the top-right corner, view and access the following actions:
    1. View the event status of your event (such as, Draft, Published, Canceled, etc.).
    2. Click Dates & Links to view event dates, date settings, and relevant links to share with attendees. Learn how to manage Dates & links.
    3. Click Preview registration to open a browser tab and preview the event landing page.
    4. Click the search icon to find an event creation feature and navigate to the corresponding location from the search results.
    5. Click the 3 dots to access the following options:
    6. Click the help icon to access the following options:
      • Give feedback: Select to provide feedback for Zoom Events.

      • Support: Click to access the Zoom Events support help center.

      • Request professional services: Select to request more info about our team, support offerings, or specific event-related issues.

      • Training and enablement hub: Click to access e-learning courses for Zoom Events.

    7. Click Publish Event to publish your event.
      Publishing your event will make registration and join links available to be shared with your attendees for your events. Any emails scheduled to be sent immediately, will also be triggered at time of publish (primarily invitations).

Manage Dates & links

The Dates & links section provides event details, including date settings and group join links to share with registrants.

  1. Access the event creation setup.
  2. In the top-right corner, click Dates & links.
    A panel will appear on the right.
  3. (Optional) To the right of Event ID for integrations or support, click the copy icon to copy the event ID.
  4. (Optional) Next to Organized by, you can view the event’s organizer.
  5. Under Dates and Times, view the dates/times for the event and lobby.
  6. Under Registration link or Group join links, view the group join link, registration link, and selected authentication profiles for your event or tickets. Learn more about registration and group join links.
  7. Under Join QR Code (for hybrid and in-person events), print or download the event's QR code to physically post it or digitally display it on a screen at your venue. Registrants can use this QR code to check in and to launch the Zoom Events Companion app.
  8. Under Countries or regions not allowed to view recording, view the countries that are geo-blocked from viewing the event's recording.
  9. On the right of Showcase this event on the hub profile page, click the toggle to enable or disable it. Enabling this feature will allow attendees to discover this event along with other events and on-demand content listed on the hub.
  10. (Optional) Under Hub URL, view the event’s URL and click copy to copy the URL to your clipboard.
  11. Click Close to exit the panel.

How to add co-editors

You can add up to 3 co-editors and grant them permission to edit specific sections for multiple sessions. Co-editors have permission to view all tabs in the event creation setup, including the Analytics section, and can update all sections and event details in the event. Co-editors can also publish events.

Limitations for co-editors

Adding co-editors has the following limitations:

Add co-editors

  1. In the top event setup header, click See More , then click Co-Editors .
    An Editors pop-up window will appear.
  2. (Optional) In the window, click the Enable advanced permissions toggle to enable or disable it.
    When enabled, advanced permissions will be available. When disabled, co-editor permissions for Zoom Events are simplified to focus on key abilities, such as event configuration, analytics access, and publishing. Options for advanced permissions are still available but secondary.
  3. Enter the email address of the user you want to add as a co-editor.
    Note: Co-editors do not need to belong to the same Zoom Events account or have a Zoom Events account to be able to edit the event.
  4. Click the Select permissions dropdown menu to select which section(s)' details the specified co-editor can edit.
  5. Click Add.
    Note: An email will be sent to inform users they have been added as co-editors of the event.
  6. (Optional) Click the pencil icon to edit co-editors.
  7. (Optional) Click the trash icon to delete co-editors.

The Editors list will be updated with the added co-editor(s)' email and Permissions.