Showing Zoom windows during screen share

This meeting feature displays the Zoom desktop application window to other participants when you share your screen. Users can demonstrate actions in the Zoom desktop client and show the meeting toolbar features. Showing the Zoom window and meeting controls during screen share can be useful if a participant is helping you use Zoom or if you're teaching others how to use different Zoom features.

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By default, the Zoom window and meeting controls are not shared while sharing your screen. The Show Zoom windows during screen share option must be enabled in the Zoom web portal before it will appear in the Zoom desktop app.

Requirements for Show Zoom windows during screen share

Table of Contents

How to enable Showing Zoom windows during screen share

Account

To enable or disable Showing Zoom windows during screen share for all users in the account:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the top-right corner, click your profile picture or initials, then click Admin Center.
  3. In the side menu, click Settings .
  4. Click the Meeting tab.
  5. Under In Meeting (Basic), click the Showing Zoom windows during screen share toggle to enable or disable it.
  6. If a verification dialog displays, click Enable or Disable to verify the change.
  7. (Optional) If you want to make this setting mandatory for all users in your account, click the lock unlocked-button.png icon, and then click Lock to confirm the setting.
  8. Sign out of the Zoom desktop app and sign back in.
    Alternatively, you can exit the client and re-open it.
  9. Click your profile picture, then click Settings general-button.png.
  10. Click Share Screen share-screen-button__1_.png.
  11. Verify that the Show my Zoom Workplace Application and meeting windows is enabled .
  12. (Optional) Select the check box  to enable Include sharing toolbar, annotation toolbar, and meeting notifications.

Group

To enable or disable Showing Zoom windows during screen share for a group of users:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
  2. In the top-right corner, click your profile picture or initials, then click Admin Center.
  3. In the side menu, click Users .
  4. Click Groups.
  5. Click the applicable group name from the list.
  6. In the General configuration section, click Edit product settings.
  7. Click the Meeting tab.
  8. Under In Meeting (Basic), click the Showing Zoom windows during screen share toggle to enable or disable it.
  9. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
  10. (Optional) If you want to make this setting mandatory for all users in the group, click the lock unlocked-button.png icon, and then click Lock to confirm the setting.
  11. Sign out of the Zoom desktop app and sign back in.
    Alternatively, you can exit the client and re-open it.
  12. Click your profile picture, then click Settings general-button.png.
  13. Click Share Screen share-screen-button__1_.png.
  14. Verify that the Show my Zoom Workplace Application and meeting windows is enabled .
  15. (Optional) Select the check box  to enable Include sharing toolbar, annotation toolbar, and meeting notifications.

User

To enable or disable Showing Zoom windows during screen share for your own use:

  1. Sign in to the Zoom web portal.
  2. In the top-right corner, click your profile picture or initials, then click Settings.
  3. Click the Meeting tab.
  4. Under In Meeting (Basic), click the Showing Zoom windows during screen share toggle to enable or disable it.
  5. If a verification dialog displays, click Enable or Disable to verify the change.
    Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.
  6. Sign out of the Zoom desktop app and sign back in.
    Alternatively, you can exit the client and re-open it.
  7. Click your profile picture, then click Settings general-button.png.
  8. Click Share Screen share-screen-button__1_.png.
  9. Verify that the Show my Zoom Workplace Application and meeting windows is enabled .
  10. (Optional) Select the check box  to enable Include sharing toolbar, annotation toolbar, and meeting notifications.