Zoom Rooms digital signage

Digital signage allows you to share images, videos, or websites on your Zoom Rooms screen when the room is not in a Zoom meeting. You can also create digital signage only rooms, for displaying content without deploying a full Zoom Room. If you add multiple images or websites to display, it will rotate through them and you can designate how long each displays. You can also set how long before and after scheduled meetings the content displays. Content can be set at a room, floor, location, or account level. 

This article covers:

• How to enable or disable digital signage
• How to upload to the content library
• How to add content to a location or room
• How to create a digital signage playlist
  • Update an existing digital signage playlist
• How to change the name, order, and duration of the content
  
  • Reorder content
  • Rename content
  • Delete content
  • Change the content duration
• How to change content settings and layout
  • Display period
  • Mute
  • Top banner
  • Layout
• How to add a digital signage only room

Prerequisites for digital signage

• Account owner, admin, or role with edit access to Zoom Rooms
• Zoom Rooms for digital signage: recommended hardware
• Zoom Rooms for macOS global minimum version or higher
• Zoom Rooms for Windows global minimum version or higher
• Zoom Rooms for Appliances global minimum version or higher
• Zoom Rooms for Touch (iPad) global minimum version or higher

Image specifications

• Format: JPG/JPEG or 24-bit PNG,1920px by 1080px
• Minimum width: 960px
• Maximum width: 1920px
• Minimum height: 540px
• Maximum height is 1920px
• Maximum image size: 15 MB

Video specifications

• Format: MOV, MP4, AVI, WMV, or H.264
• Maximum video size: 1GB
• Recommended resolution: 720p or 1080p

How to enable or disable digital signage

You can enable or disable digital signage by toggling the setting in the Display Signage tab. If you disable digital signage, your existing content and settings will be saved for later use.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. Click a location, floor, or room in the left-side hierarchy. For example, if you want to edit all rooms on a particular floor, click the floor name in the hierarchy.
4. Click the Edit button next to the location, floor, or room name.
   Note: To edit all rooms in the account, select the first option in the hierarchy with the HQ icon, then click Account Settings.
5. Click the Digital Signage tab.
6. Scroll down to the Enable heading and verify that the Digital Signage toggle is turned on.

How to upload to the content library

You can upload images and add URLs to the content library so that they will be available to add them later to the individual location, floor, or room where you want to display them. For example, your marketing team could upload brand images to the content library and then another admin could choose from those brand images to apply them to the locations. When uploading to an individual room, floor, or location, the content will only be available where you upload it, but when you add it to the content library, it is available across the entire account.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Digital Signage Content.
3. Click Add Content.
4. Select the type of content you would like to add. 
5. Click Add Items.  
   The items will now be in your content library and you can add them to a location, floor, or individual room.

How to add content to a location, floor, or room

You can also add content directly to a location, floor, or room. This content will not be added to the centralized content library.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. Click a location in the room hierarchy that you want to edit. For example, if you want the same content for all rooms on a particular floor, click the Floor name in the hierarchy.
4. Click the Edit button next to the location you chose. You can do this on an account level, a location level, a floor level, or a room level. 
   • For the entire account: Go to Zoom Rooms and click on Account Settings. 
     
   • For a location: Go to Zoom Rooms and click on the name of the location. Click on Edit at the top. 
   • For a floor: Go to Zoom Rooms and click on the arrow next to the location. Click on the name of the floor from the list. Click on Edit at the top. 
   • For a room: Go to Zoom Rooms and click on the name of the location on the left. Click on the name of the floor from the list. Click on Edit to the right of the room name.
     
5. Click the Digital Signage tab.
6. Scroll to the Default Content List, then click Add Content.
7. Click one of these tab to select content to add:
   Note: You can select several items across multiple tabs.
   
   • My Computer: Browse your computer to locate files and upload them. You can also drag and drop files from your system's file manager.
   • URL: Enter a URL to display a website; for example, http://zoom.us. You can also enter a URL from a video streaming service to display an external video.
   • Instructions: Select pre-loaded images that explain the basics of the Zoom Room controller.
   • Content Library: Select images or URLs that have been uploaded to the content library.
   • Zoom Assets: Select Zoom Phone call queue analytics wallboards to add.
   • Playlist: Select digital signage playlists you created.
   • Workspace Reservation: Select Workspace Reservation floor maps to display. 
   • Workvivo: Select Workvivo TV content to add.
   • Google Drive: Select images or URLs that have been uploaded to Google Drive. 
   • OneDrive: Select images or URLs that have been uploaded to OneDrive. 
   • Dropbox: Select images or URLs that have been uploaded to Dropbox. 
   • Box: Select images or URLs that have been uploaded to Box. 
   • Apps: Administrators can find and add apps for digital signage rooms on the Zoom Marketplace. Once the app is added in marketplace, select it here to add it to a digital signage location. 
8. Click Add Items.
9. (Optional) Follow the instructions for changing content settings and the name, duration, and order of the content.
10. Click Save.

Note: If you have customized the digital signage settings for a location, floor, or room, you can revert these settings back to the account settings by navigating to the Digital Signage tab for the location, floor or room, then clicking Reset. 

How to create a digital signage playlist

To simplify management of digital signage content, you can create a centralized digital signage playlist of images or videos, then apply the playlist to several locations at once. 

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Digital Signage Content.
3. Click Add then Create Playlist.
4. Enter a name to help you identity the playlist, then click Create.
5. Click Choose Files to upload images or video to your playlist. You can also click and drag files from your system's file manager.
6. Click Add Item when you're done adding items. You can add or edit the item later on if needed.
   You will see a preview of your playlist.
7. Click the Publish Playlist tab.
8. Select the locations or rooms you want to apply the playlist to, then click Publish.

Editing an existing digital signage playlist

Note: If you edit an existing playlist, the changes will automatically take effect for all locations or rooms the playlist is applied to.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Digital Signage Content.
3. In the Playlist section, click the display name of the playlist you want to edit.
4. Click Add Content to add more images or videos. You can also follow the instructions for changing the name, duration, and order of the content.
   Note: Changes will automatically take effect for all locations or rooms the playlist is currently applied to.
5. (Optional) If you want to change the locations or rooms the playlist is applied to, click the Publish Playlist tab, select the locations or rooms, then click Publish. 

How to change the name, order, and duration of the content

1. Access the content list for a location/floor/room or playlist.
2. You can perform the following actions:

Reorder items

1. Drag and drop content items to reorder them. Alternatively, you can click the ellipses icon (...), then click Move up or Move down. 
2. Click Save at the bottom.

Rename an item

Note: The name helps you identify the content item. It isn't shown on the Zoom Rooms display.

1. Click the ellipses icon (...) next to a content item, then click Rename.
2. Enter a new name.
3. Click Save at the bottom.

Delete content

1. Click the ellipses icon (...) next to an item, then click Remove. You can delete multiple items by clicking the check boxes, then clicking Delete Selected at the bottom of the content list.
2. Click Save at the bottom.

Change the content duration

Note: Each item is automatically set to appear on the screen for 5 seconds. 

1. Hover over the duration and click the pencil icon.
2. Click on the numbers to specify a duration (hours/minutes/seconds).
3. Click OK.
4. Click Save at the bottom.

How to change content settings and layout

You can choose settings and layout for your display content, including how long before and after a scheduled meeting they display, and if the screen includes the room name, time, sharing key and local weather conditions. Before you can choose the content settings and layout, you need to add content. 

1. Access the content list for a location/floor/room.
2. You can change the following settings:

Mode

1. In the Mode section, select one of these options:
   • Standard: Standard layout where only one content item is displayed at a time.
   • Video & Content: Display a video and image simultaneously.
     • Click Customize Display, then click Edit Weather to display local weather conditions on the digital signage screen.
       Note: Displaying local weather conditions is only available with the Video + Content layout. The Video + Content layout does not support web links as content.
   • HDMI: Display content from another device with an HDMI cable. 
2. Scroll to the bottom of the page and click Save.

Note: Windows and Appliance Kiosks on version 6.0.0 or higher can select HDMI mode.  

Edit Top banner

1. Click Edit Top Banner in the bottom-right corner of the digital signage preview.
2. Enable/disable any desired options, then click Save
3. Click Save.

Note: This option is only available for Standard Center and Video & Content modes.

Display period

You can choose how long before and after a scheduled meeting you want the digital signage to display. In the Display Period section, enter the number of minutes before or after the scheduled meeting time you would like the content to display. When done, click Save at the bottom.

Mute

Mute all content sound. This can be useful if you want to mute sound from videos.

How to add a digital signage only room

If you have at least one Zoom Rooms license, and deploy at least one Zoom Room (for shared spaces), then you can create Digital Signage Only rooms, which will not consume a Zoom Rooms license. The primary utility of a Digital Signage Only room is to display your digital signage content. Users may also perform Direct Sharing with a Digital Signage Only room for local screen sharing. A Digital Signage Only room can also join Zoom meetings and webinars as a participant, but can only receive audio, video, and shared content. Digital Signage Only rooms cannot start or host a meetings.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Room Management then Zoom Rooms.
3. Click Add Room.
4. Enter the room name.
5. From the Room Type menu, select Digital Signage Only.
6. Click Finish or Save & Add Another.