Using the Zoom Chrome Extension

The Zoom Chrome Extension allows participants to schedule Zoom meetings directly from Google Calendar. Using the extension, you can start an instant meeting or schedule a future meeting. The meeting join link and details are added to the calendar event and can be sent as a Google Calendar invitation, so the attendee can join with a single click from the calendar. 

Other additional methods to schedule meetings include:  

Requirements for the Zoom Chrome Extension

Table of Contents

How to install the extension

Before you can schedule meetings using the Chrome extension or directly in Google Calendar, you need to install the Zoom Chrome Extension from the Chrome Web Store. Click Add to Chrome in the upper right of the extension window. 

How to use the extension

  1. The Zoom Chrome Extension will install an icon next to your Chrome address bar. If you click the Zoom button, the Chrome extension will open.
  2. Sign in to your Zoom account with either the Google sign-in method, email and password, or SSO. 
  3. Once signed in, you will have additional options in the Chrome extension: 

How to enable a link to Meeting Insights in a meeting invitation

  1. Sign in to the Zoom web portal.
  2. In the navigation menu, click Settings.
  3. Click the Mail & Calendar tab.
  4. Under Integrations, click the Insert link to meeting insights with Zoom AI Companion in meeting invitation toggle to enable it.
    Note: If the option is grayed out, it has been locked at either the group or account level and needs to be changed at that level.
  5. If a verification dialog appears, click Enable to verify the change.

How to schedule a meeting from Google Calendar

You can make any Google Calendar event a Zoom meeting by scheduling a meeting directly in the calendar event with the extension. Once scheduled, the join URL and meeting details are automatically added to the event details. 

Notes:

  1. Create a new calendar event or edit an existing calendar event. 
  2. Open the additional options for the event.
  3. Click Make it a Zoom Meeting
    This will create a Zoom meeting using your default settings and populate the meeting details in the description. 
  4. Invite guests, configure notifications, and adjust other optional calendar event options as needed.
  5. Click Save.

Note: If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.

Chrome extension scheduling options

The Chrome extension scheduling options can be displayed each time you schedule a meeting, or you can automatically schedule the meeting with the settings as your last meeting scheduled with the extension.

How to display scheduling options each time

By default, the meeting will be scheduled with the options that you used for your last meeting. However, you can have the scheduling options appear each time. 

Note: Scheduling options will only appear when you click Make it a Zoom Meeting from within the full calendar event scheduling page. If just clicking that button in the smaller, quick-scheduling window, default Zoom meeting settings will be used. 

  1. Click the extension icon next to your address bar.
  2. Click the Settings settings-button.png icon.
  3. Select the Allow me to specify schedule options each time check box to enable it. 
    The scheduling options will now appear each time you schedule a meeting with the Chrome extension. 

How to view Meeting Summary

Note: To use this feature, Zoom AI Companion must be enabled and the Insert meeting details option in the Zoom web settings must be turned on (this is on by default).

  1. Create a new Google calendar event using the Zoom Chrome extension.
  2. Click Make it a Zoom Meeting.
    The Schedule Options window will appear.
  3. Next to AI Companion, select Automatically start AI Companion.
    The options Automatically start meeting questions and Automatically start meeting summary will be selected by default.
  4. Click Continue.
    In the Zoom meeting details, you will see the View meeting insights with AI Companion link.
  5. Click the link to open the summary in Zoom:

Note: If you do not have permission to view the summary, an Access Denied message will appear.

How to fix the Session Has Expired message

If you receive the following message "Your Zoom Chrome Extension session has expired.", you need to login to the Chrome extension again.

  1. Click the Zoom extension icon next to your address bar.
  2. Sign in to your Zoom account.
  3. Choose the login method that applies to your profile: either Sign In with Google, use your email and password, or Sign In with SSO.