Using the Zoom Chrome Extension


The Zoom Chrome Extension allows participants to schedule Zoom meetings directly from Google Calendar. Using the extension, you can start an instant meeting or schedule a future meeting. The meeting join link and details are added to the calendar event and can be sent as a Google Calendar invitation, so the attendee can join with a single click from the calendar. 

Other additional methods to schedule meetings include:  

This article covers: 

Prerequisites for the Zoom Chrome Extension

How to install the extension

Before you can schedule meetings using the Chrome extension or directly in Google Calendar, you need to install the Zoom Chrome Extension from the Chrome Web Store. Click Add to Chrome in the upper right of the extension window. 

How to use the extension

  1. The Zoom Chrome Extension will install an icon next to your Chrome address bar. If you click the Zoom button, the Chrome extension will open.
  2. Sign in to your Zoom account with either the Google sign-in method, email and password, or SSO. 
  3. Once signed in, you will have additional options in the Chrome extension: 
    • Schedule a Meeting: Click Schedule a Meeting to open up a new event on Google Calendar. 
    • Start a Meeting: Hover over Start a Meeting to choose to start with video or start without video. Learn more about instant meetings. 
    • Name/email address: Click your name or email address to open your Zoom profile page.
    • Gear icon : Click on the gear icon to open the Zoom meeting settings.

How to schedule a meeting from Google Calendar

You can make any Google Calendar event a Zoom meeting by scheduling a meeting directly in the calendar event with the extension. Once scheduled, the join URL and meeting details are automatically added to the event details. 


  1. Create a new calendar event or edit an existing calendar event. 
  2. Open the additional options for the event.
    • For a new calendar event, click More Options.
    • For an existing calendar event, click the Pencil icon.
  3. Click Make it a Zoom Meeting
    This will create a Zoom meeting using your default settings and populate the meeting details in the description. 
  4. Invite guests, configure notifications, and adjust other optional calendar event options as needed.
  5. Click Save.

Note: If you are rescheduling a Zoom meeting from Google Calendar, edit the calendar entry and change the meeting date/time. Do not drag and drop the calendar event or copy the meeting details to a different calendar entry.

Chrome extension scheduling options

The Chrome extension scheduling options can be displayed each time you schedule a meeting, or you can automatically schedule the meeting with the settings as your last meeting scheduled with the extension.

How to display scheduling options each time

By default, the meeting will be scheduled with the options that you used for your last meeting. However, you can have the scheduling options appear each time. 

Note: Scheduling options will only appear when you click Make it a Zoom Meeting from within the full calendar event scheduling page. If just clicking that button in the smaller, quick-scheduling window, default Zoom meeting settings will be used. 

  1. Click the extension icon next to your address bar.
  2. Click the Settings settings-button.png icon.
  3. Select the Allow me to specify schedule options each time check box to enable it. 
    The scheduling options will now appear each time you schedule a meeting with the Chrome extension. 

How to fix the Session Has Expired message

If you receive the following message "Your Zoom Chrome Extension session has expired.", you need to login to the Chrome extension again.

  1. Click the Zoom extension icon next to your address bar.
  2. Sign in to your Zoom account.
  3. Choose the login method that applies to your profile: either Sign In with Google, use your email and password, or Sign In with SSO.