Enabling or disabling annotation tools for meetings

Enabling annotation tools allows meeting participants to collaborate, brainstorm, and draw over shared content. Before using annotation tools, they must be enabled in the Zoom web portal.

How to enable or disable annotation for meetings

Account

To enable or disable annotation for all users in the account:

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Account Management then Account Settings.
3. Click the Meeting tab.
4. Under In Meeting (Basic), click the Annotation toggle to enable or disable it.
5. If a verification dialog appears, click Enable or Disable to verify the change.
6. (Optional) Select or clear the following check boxes as needed, then click Save to confirm your changes:
   • Allow saving of shared screens with annotations: When selected, meeting participants can save the shared screen with annotated content as a PNG or PDF.
   • Only the user who is sharing can annotate: When selected, this setting restricts annotation to the person sharing their screen. All other meeting participants are prevented from using annotation tools while another person is sharing.
7. (Optional) To prevent all users in your account from changing this setting, click the lock icon , and then click Lock to confirm the setting.

Group

To enable or disable annotation for a group of users:

1. Sign in to the Zoom web portal as an admin with the privilege to edit groups.
2. In the navigation menu, click User Management then Groups.
3. Click the applicable group name from the list.
4. Click the Meeting tab.
5. Under In Meeting (Basic), click the Annotation toggle to enable or disable it.
6. If a verification dialog appears, click Enable or Disable to verify the change.
   Note: If the option is grayed out, it has been locked at the account level and needs to be changed at that level.
7. (Optional) Select or clear the following check boxes as needed, then click Save to confirm your changes:
   • Allow saving of shared screens with annotations: When selected, meeting participants can save the shared screen with annotated content as a PNG or PDF.
   • Only the user who is sharing can annotate: When selected, this setting restricts annotation to the person sharing their screen. All other meeting participants are prevented from using annotation tools while another person is sharing.
8. (Optional) To prevent all users in the group from changing this setting, click the lock icon , and then click Lock to confirm the setting.

User

To enable or disable annotation for meetings you host:

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Settings.
3. Click the Meeting tab.
4. Under In Meeting (Basic), click the Annotation toggle to enable or disable it.
5. If a verification dialog appears, click Enable or Disable to verify the change.
   Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.
6. (Optional) Select or clear the following check boxes as needed, then click Save to confirm your changes:
   • Allow saving of shared screens with annotations: When selected, meeting participants can save the shared screen with annotated content as a PNG or PDF.
   • Only the user who is sharing can annotate: When selected, this setting restricts annotation to the person sharing their screen. All other meeting participants are prevented from using annotation tools while another person is sharing.