Your user settings in the Zoom web portal allow you to enable or disable features. These settings control the availability of many features, such as breakout rooms, recording, and chat. Settings are tiered and can be turned on/off or locked by your admin.
Note: This article is about settings at the user level. If you have account owner or admin privileges, you have access to user-level settings, in addition to settings at the group and account level.
This article covers:
How to access and edit personal settings
As a user, you can control several personal settings in the web portal, but some settings may be locked at the account level or group level. This will be noted next to the setting. If a setting is locked at the account or group level, an account admin or owner will need to change it under Account Settings or Groups.
To access your personal Zoom settings:
- Sign in to the Zoom web portal.
- In the navigation menu, click Settings.
- Click the toggle next to a setting to enable or disable it.
Note: Some settings are dependent on certain prerequisites. If you do not see a setting that's listed here, review the article on the setting to see if your account meets the prerequisites.
Meeting tab
Security
- Require that all meetings are secured with one security option: Require that all meetings are secured with one of the following security options: passcode, Waiting Room, or Only authenticated users can join meetings. If no security option is enabled, Zoom will secure all meetings with Waiting Room.
Notes:
- This setting is required to be enabled for these accounts: single licensed user, Pro accounts with 2 or more licenses, and Business accounts with 10-100 licenses.
- The following accounts can enable or disable this setting: Enterprise, API, Business (with more than 100 licenses), and Education.
- Waiting Room: Place participants in a waiting room when joining a meeting, and require the host to admit them.
- Meeting Passcode: All instant and scheduled meetings that users can join via client, or room systems will be passcode-protected. A random passcode will be generated when scheduling. Participants need to enter the passcode to join the meeting. This setting doesn't apply to meetings that use the personal meeting ID (PMI).
- Require a passcode for meeting which have already been scheduled
- Passcode for already scheduled meetings: Enter the passcode you wish already scheduled meetings to be assigned.
- Personal Meeting ID (PMI) Passcode: Set a passcode for meetings that use the personal meeting ID (PMI).
- Webinar Passcode: A random passcode will be generated when scheduling a webinar. Attendees need to enter the passcode to join the webinar.
- Require a passcode for Personal Audio Conference
- Require passcode for participants joining by phone
- Embed passcode in meeting link for one-click join
- Only authenticated users can join meetings: Participants need to authenticate before to joining the meetings.
- Meeting Authentication Options: Change the authentication options that are available when scheduling meetings.
- If Waiting Room is not enabled, phone dial-in only users will: Choose how phone dial-in users will be handled when authentication is enabled. They can either be allowed in or blocked entirely
- Block users in specific domains from joining meetings and webinars: Users authenticated with specified domains are prevented from joining meetings or webinars that you host.
- Only authenticated users can join meetings from Web client: Participants need to authenticate before to joining the meetings using the web client.
- Approve or block entry to users from specific regions/countries: Allow users from specific regions to join your meetings; or block users from specific regions from joining your meetings. Users' region/country is determined by their IP address.
Note: You change the regions/countries when scheduling a meeting using the Zoom web portal or Outlook add-in. - Allow use of end-to-end encryption
- Default encryption type: If E2EE is allowed, set the default type of encryption when scheduling meetings.
Schedule Meeting
- Host video: Start meetings with the host's video on. The host can still use in-meeting controls to enable or disable their video.
- Participants video: Start meetings with the participants' video on. Participants can still use in-meeting controls to enable or disable their video.
- Audio Type: Determine how participants can join the meeting's audio.
- Telephone and Computer Audio: Participants can join by telephone or by using their computer's microphone/speaker or headset.
- Telephone: Participants can only join by telephone.
- Computer Audio: Participants can only join by using their computer's microphone/speaker or headset.
- 3rd Party Audio (only visible if you have 3rd party audio): Require that all participants follow the instructions you provide for using non-Zoom audio.
- Allow participants to join before host: Allow participants to join the meeting before the host joins. If disabled, participants can only join after the host starts the meeting.
- Participants can join __ minutes before start time: Specify the amount of time before the meeting start time when participants can join before host.
- Enable Personal Meeting ID
- Use Personal Meeting ID (PMI) when scheduling a meeting
- Use Personal Meeting ID (PMI) when starting an instant meeting
- Mute participants when they join a meeting: Automatically mute all participants when they join the meeting. The host controls whether participants can unmute themselves.
- Upcoming meeting reminder: Receive desktop notifications for upcoming meetings. Reminder time can be changed in the Zoom Desktop Client.
In Meeting (Basic)
In Meeting (Advanced)
Calendar and Contacts
Email Notifications
You can choose to receive email notifications so you are notified whenever certain activities or changes are made to one of your meetings.
- When a cloud recording is available: Send an email notification when a cloud recording has finished processing and is available to manage in the Zoom web portal.
- (Optional) Select the following check boxes to enable these email notifications:
- Send a copy to the person who scheduled the meeting/webinar for the host: Send cloud recording email notifications to users that have scheduling privileges for the meeting/webinar host.
- Send a copy to the Alternative Hosts: Send cloud recording email notifications to alternative hosts added by the host.
- Notify when audio transcription is available: Send an cloud recording email notification when the cloud recording audio transcription is finished processing and available to manage in the Zoom web portal.
- When attendees join meeting before host
- When a meeting is cancelled
- When an alternative host is set or removed from a meeting
- When someone scheduled a meeting for a host
- When the cloud recording is going to be permanently deleted from trash
Other
Recording tab
Audio Conferencing tab
Collaboration Devices tab
Configure collaboration devices on your account. For more information, view this link about Zoom for Home devices.
Zoom Apps tab
- Zoom Apps Quick Launch Button: Show the Zoom Apps button in the Zoom interface for quick access to productivity tools before, during, or after meetings.
Whiteboard tab
In-meeting Whiteboard
- Allow export of whiteboard content: Click the toggle to enable or disable this feature. Users can export in PDF, PNG formats.
- Host and Participants
- Host only
- Whiteboard sharing options: Allow host and participants to share whiteboards during meetings or webinars.
Note: This feature is available with version 5.11.3 or higher.
- Who can share? Choose Host Only or All Participants.
- Who can start sharing when someone else is sharing? Choose Host Only or All Participants.
Out-of-Meeting Whiteboard
- Allow export of whiteboard content: Click the toggle to enable or disable this feature. Users can export in PDF, PNG formats.