The Zoom Rooms check-in and check-out features help maximize your room utilization. When this option is turned on, users must start the scheduled Zoom meeting or check in to keep a room reservation. If a user does not check in within a configurable number of minutes after the scheduled start time, the room is released from the scheduled meeting and will be made available for others to use. Zoom Rooms activity such as starting a scheduled meeting, starting an instant meeting, making a phone call, and starting a screen share count as checking in and does not require a separate check in.
If the meeting ends earlier than expected, you can also check-out of the scheduled meeting, which shortens the calendar event and makes that unused time available again for others to use.
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After enabling the feature, you can also automatically remove recurring meetings from the Zoom Room after a specified number of missed check ins.
To check in to the Zoom Room start a scheduled meeting, instant meeting, screen share, or call out from the room. Alternatively, you can check in using the controller or scheduling display.
If you do not start or check in to a meeting within the configured time, the meeting will be cancelled and removed from the schedule.
Tap Check In on the controller to confirm that you’re in the room. If the scheduled meeting is a Zoom meeting, the controller will list Start instead of Check In.
Tap Check In for the Zoom meeting.
When your meeting is finished early and you wish to make the room available for others, tapping the Check Out option on the controller will adjust the calendar event so that the rest of the time slot is available.