Account owners and admins can change settings for instant meetings on Zoom Rooms. You can apply these settings for room, floor, or location.

This article covers:

• How to access the settings for a Zoom Room
  • Rooms Profile tab
  • Meeting tab
    • Schedule Meeting section

Prerequisites for changing the settings of a Zoom Room

• Zoom Rooms license
• Account owner, admin, or role with edit access to Zoom Rooms

How to access the settings for a Zoom Room

1. Sign in to the Zoom web portal.
2. Click Room Management then click Zoom Rooms.
3. Click one of the tabs to filter by rooms or location.
4. Click Edit next to the room or location you want to change.
5. Change the following settings in each tab:
   Note: This is not a complete list of all settings that can be changed. 

Rooms Profile tab

• Room Name: The display name to help you and users in your account identify the room. This name is used in all relevant interfaces including the web portal, room controllers, displays, and the contacts directory in the client/app.
• Display Name (optional): This allows you to set a shorter display name for the Zoom Room that doesn't include unnecessary prefixes or internal location codenames. If you leave this option blank, the Room Name is used. Use the following options to select where the display name, if configured, will appear:

  • Use on Scheduling Display: Select this option to have the configured display name appear on the scheduling display. For example, if your room name is "San Jose Office - Downtown Conference Room" you may wish to use a display name of just "Downtown."

  • Use on Zoom Rooms and Controller: Select this option to have the configured display name appear on the Zoom Rooms display and controller.

    • Use Display Name in meeting: Select this option to have the Zoom Room use the display name when joining meetings. Other meeting participants will see the display name instead of the room name on the participants list and as a label on the Zoom Rooms' video.

• Allow users to set a temporary Zoom Room display name when joining a Zoom meeting: Select this option to prompt in-room users to choose a temporary display name when the room joins a meeting. 
• Room Type: The room type determines the features available to the room and its intended use. Review the different room types before making a change. 
• Speaker: Select which speaker you would like the room to use by default. Adjust the volume slider bar to set the default speaker volume for when you start or join a meeting. 

Meeting tab

• Display top banner on TV in meeting: Display the room name or display name, time and/or sharing key on the top portion of display by default. Room participants can enable or disable this banner using in-meeting settings. Click the check boxes to select what is displayed.
• Bypass the password when joining meetings from meeting list: When users join or start a meeting using the meeting list on the controller, they don't need to enter the meeting password (if there's one applied to the meeting). This setting doesn't apply to instant meetings.

Schedule Meeting section

• Enable Room Meeting ID: Meetings can use the room meeting ID. 
• Use Room meeting ID when starting an instant meeting: Instant meetings will use the room meeting ID.