Using the Zoom for Gmail add-on

The Zoom for Gmail add-on allows you to start an instant meeting or schedule a meeting with your email participants in Gmail. The add-on will automatically send an email to everyone on the email thread and can also send a meeting summary after the meeting is completed.

Once the add-on is enabled for your account, it will appear for all users on any desktop browser. The Gmail add-on is not currently compatible with iOS.

You can also use the Zoom for Google Workspace add-on to schedule Zoom meetings from Google Calendar or Gmail.

This article covers:

• How to install the add-on for all users on your Google Workspace account
• How to sign in to the Zoom for Gmail add-on
• How to start an instant meeting from Zoom for Gmail
• How to schedule a meeting from the add-on
• How to view and start or join upcoming meetings
• How to send a meeting summary

Prerequisites for using Gmail add-on

• G Suite Admin Access to enable

How to install the add-on for all users on your Google Workspace account

1. Sign in to your Google Workspace account as an admin.
2. In the the Google Workspace Marketplace, search for and select Zoom for Gmail.
3. Click Install.

How to sign in to the Zoom for Gmail add-on

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.
2. If this is your first time using the add-on, click Authorize Access.
3. Follow the prompts from Google to allow Zoom access to your Google account.
4. After authorizing access, click Sign In to sign in to your Zoom account.
5. In the browser window that opens, sign in to your Zoom account.

How to start an instant meeting from Zoom for Gmail

You can start an instant meeting with everyone on your email thread. They will receive an automatic email with the meeting join link.

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.
2. Click Start a meeting.
3. Enter the meeting details, then click CREATE MEETING.
   An instant meeting will be created and the meeting details will be sent out on the email thread.
4. When you are ready to start the meeting from your computer, click START MEETING from the Zoom for Gmail add-on.

How to schedule a meeting from the add-on

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.
2. Click Schedule a meeting.
3. Select the meeting settings:
   • Topic: This will automatically populate with the subject line of the email.
   • Timezone: This will default to the time zone that you have set in Zoom. Select a different time zone if needed.
   • When: Select the date and time of the meeting.
   • Duration: Select an approximate duration of the meeting.
   • Enable meeting summary: Toggle this setting on to send out a meeting summary with the topic, meeting ID, date, and names of attendees after the meeting has concluded.
   • Invite participants via email: Toggle this on to send an email to your meeting participants after you have created the meeting.
   • Add mail participants in meeting: Click the arrow to view who will be invited to this meeting and add additional participants if needed.
4. Click CREATE MEETING.
   A meeting will be scheduled and an email with the meeting details will be sent to all designed participants if selected.
5. When you are ready to start the meeting, open the Zoom for Gmail add-on, then click View upcoming meetings. Click Start next to the meeting.

How to view and start or join upcoming meetings

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.
2. Click View upcoming meetings.
3. A list with any upcoming scheduled meetings and your personal meeting ID will be shown. You can start any upcoming meetings by clicking Start next to the meeting topic and join link.

How to send a meeting summary

After a meeting has concluded, a meeting summary email can be automatically sent, if selected when scheduling the meeting. The meeting summary email will include the topic, meeting ID, date, and names of participants.