Scheduling and rescheduling a recurring webinar

Zoom allows you to schedule recurring webinars on specific dates and times. You can schedule a webinar to occur daily, weekly, or monthly. Once scheduled, you can also change the date and time of one or more webinar occurrences. See scheduling Webinars with registration and scheduling Webinars without registration for information on scheduling webinars in general.

Requirements for creating and rescheduling recurring webinars 

• A Licensed user with the Zoom Webinars Add-on

How to create or schedule a recurring webinar

Schedule a webinar series with recurring sessions that follow a daily, weekly, or monthly schedule.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Webinars.
3. In the top-right corner, click Schedule a Webinar. 
4. Enter a webinar topic and description.
5. Choose the date, time, duration, and time zone of the first occurrence of the webinar.
6. Select the Recurring webinar check box.
7. Choose the Recurrence option.
   Depending on your choice, the other options change as follows:
   
   • Daily: Specify that occurrences repeat every day, every 2 days, and so forth.
   • Weekly: Specify that occurrences repeat every week, every 2 weeks, and so forth. You can also specify multiple days of the week (such as every 2 weeks on Mondays and Wednesdays)
   • Monthly: Specify occurrences to repeat every month, every 2 months, and so forth. You can also specify whether occurrences are on a specific day of the month (such as the 20th of each month) or on a set day within a specific week (such as the 3rd Thursday of every month).
   • No Fixed Time: Allows you lets you start the webinar at any time, but your invitees do not have an option to register in advance.
     Note: Recurring webinars can have a maximum of 60 set occurrences. This does not apply to No Fixed Time, as there are no set number of occurrences. 
8. If the recurrence is Daily, Weekly, or Monthly, specify the End Date.
   You can choose either a specific date or the number of occurrences for your webinar.
9. Specify whether registration is required.
   This option is enabled by default for daily, weekly, or monthly recurring webinars, and is not available for webinars with no fixed time.
10. If registration is required and the webinar is recurring, specify one of the following options:
    • Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences. All dates and times of the webinar will be listed and the registrant will be registered for all occurrences. The corresponding registration report will contain all registrants together, regardless of which session they attend, while each session's attendee report will contain the attendees for that specific session. 
    • Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend. They can only choose one date and time on the registrant page. The registration and attendee reports for each scheduled session will contain the registrants/attendees for just that session. 
    • Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend. They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options. The registration and attendee reports for each scheduled session will contain the registrants/attendees for just that session. 
11. Specify video, audio, and other webinar options as needed, then click Schedule.
    The next page displays the webinar topic and a summary of the occurrence schedule.
12. (Optional) Click Show all occurrences to display a list of all of the webinar times.
    On this page, you can edit or delete individual occurrences, add more sessions, and manage other aspects of your webinar, such as email settings and Q&A.

Note: If your recurring webinar series does not fit a rigid recurring schedule such as daily, weekly, or monthly, it's best to schedule the series as closely as possible to the schedule you want, then edit the date and time of occurrences that do not fit your unique schedule. 

How to reschedule one session of a recurring webinar

Change the date and time of a single occurrence without affecting the other sessions in the series.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Webinars.
   A list of scheduled webinars will appear and the Upcoming tab is selected by default.
3. Find the recurring webinar occurrence, hover your cursor, then click Edit.
   A pop up will appear.
4. Click Edit This Occurrence.
   You will be directed to the Edit webinar page for the selected webinar occurrence.
5. Next to When, change the date and time of the occurrence as needed.
6. At the bottom left, click Save.

Note: Changes to an individual occurrence only affect that session and do not change the schedule of the other occurrences in the recurring webinar series.

How to reschedule all occurrences of a recurring webinar

Change the date and time of all occurrences in a scheduled recurring webinar series.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Webinars.
   A list of scheduled webinars will appear, and the Upcoming tab is selected by default.
3. Find the recurring webinar series, hover your mouse, then click Edit.
   A pop-up will appear.
4. Click Edit All Occurrences.
   You’ll be directed to the Edit Webinar page for the recurring webinar series.
5. Next to When, change the date and time of the webinar as needed.
6. At the bottom left, click Save.

Note: Changes apply to all occurrences in the recurring webinar series.