Managing a hub's Events page

Hub owners and hub hosts can control the events that will be published on their hub’s public event listings directory by listing or unlisting created events. They can feature, sort, and filter through their hub’s event listings. The hub's Events page displays only hub events and can be useful to find other hosts' created events.

Hub owners and hub hosts can use the Events page to provide a more organized, manageable event listing experience for attendees. 

This article covers:

• How to access the hub Events page
• How to manage event listings
  • Understand the Events page in the list view
  • Understand the Events page in the calendar view
• How to display or hide columns
• How to access the event's hub
• How to manage the Upcoming tab
  
  • Manage additional upcoming event actions
• How to manage the Draft tab
• How to manage the Canceled tab
• How to use the Past tab
  
  • Feature past events
  • Manage additional past event actions
• How to list or unlist events
  • Edit the event listing link
• How to filter events
  • Filter events in list view
  • Filter events in calendar view

Prerequisites for managing the hub Events page

• Pro, Business, Enterprise, or Education account
• Zoom Events Unlimited or Zoom Events Pay-Per-Attendee license
• Stripe or PayPal Business account is required to create paid events

How to access the hub Events page

1. Sign in to Zoom Events.
2. In the left navigation menu, click the top dropdown arrow and select the hub you want to manage.
3. Under the hub you want to manage, click Events.
   Your hub’s events will be displayed.

How to manage event listings

Hub users can switch between the List and Calendar views in the hub's Events tab.

1. Access the Events page.

2. Click the Upcoming, Draft, Canceled, or Past tab to see events associated with your hub.
3. At the top of the page, click the view that you want to use:
   • List : Displays the hub events in a list.
   • Calendar : Displays hub events in a calendar. Hub users can view all events created in the hub in a calendar view. They can click an event on the calendar and view details about the event and actions to take.

Understand the Events page in the list view

In the list view, the most recent upcoming events are listed from top to bottom. Additionally, event/event type labels are included, events are sorted by the start time of the event, and registration statuses are displayed. You can also adjust the columns to show more or less event information.

Note: All hub users can duplicate any upcoming, draft, or past events on their hub that anyone (including themselves) created on their hub.

Understand the Events page in the calendar view

The following information will be displayed for your hub's events in the calendar view:

• The current calendar view (Day, Week, Month, or Year) is displayed in the top-left corner.
  To the left of the Today button, click the back icon and forward icon to move backwards or forwards within the calendar, depending on the current calendar view.
• (Optional) Click the Today button to return to the current date.
• To the right of the currently displayed date, click the dropdown menu to select one of the following views:
  • Day: Displays only one day of calendar events at a time.
  • Week: Displays an entire week’s calendar events at a time.
  • Month: Displays an entire month's calendar events at a time.
  • Year: Displays all months in the current year.

On the calendar, click a calendar event to see more details. The event pop-up will appear and display the following information:

• Title
• Date and time
• Event type
• Event host
• Join Lobby or Start (if a recurring sessions event)
• Edit : Click to edit your event.
• More icon  : Click to access additional options for the calendar event:
  • View Event Profile
  • Edit Event
  • Duplicate Event
  • Set as Featured
  • Send Message to Registrants
  • View Change History
  • Analytics and Control
  • Transfer To Another Hub
    Note: An event can’t be transferred if its start time is in the next 30 minutes or if a session is in progress.
  • Cancel Event

How to display or hide columns

You can select the columns and the columns' information that you want to hide or display. You can use the Columns button and select the columns you want to display by default.

1. Access the hub Events page.
2. Use the list view.
3. Click the Upcoming, Drafts, or Past tab.
4. In the top-right corner, click the Columns button.
   A menu will display the columns you can display or hide. 
5. To the left of each column name, select the column checkbox to enable it or deselect the column checkbox to disable it.
   When enabled, the column and its information will be displayed. When disabled, the column and its information will be hidden.
6. (Optional) At the bottom of the column menu, click Select all to select all column checkboxes.
   All columns will be selected and will be displayed.
7. Click Confirm.

How to access the event's hub

1. Use the list view.
2. To the right of the event you want to manage, under the Hub column, click the hub name .
   You will be directed to the event's hub.

How to use the Upcoming tab

Manage additional upcoming event actions

In the Upcoming tab, you can do the following actions for each upcoming event:

1. Use the list view.
2. Find an event that you want to manage.
3. To the right of the event, complete the following actions:
   • Click Join to join the event's lobby or click Start to start the event.
   • Click the pencil icon to edit the event.
   • Click the ellipsis , then select the action that you want:
     • View (event landing page)
     • Transfer To Another Hub
       Note: An event can’t be transferred if its start time is in the next 30 minutes or if a session is in progress.
     • Duplicate
     • Create template
     • Edit event link from the hub
     • Send Message to Registrants
     • Cancel
       Note: If you cancel an event with registrants, all sold tickets will be refunded, your registrants will be notified of the cancellation, and the event will be moved to the Canceled tab. Events that have registered attendees can’t be deleted.

How to manage the Draft tab

1. Use the list view.
2. Find an event that you want to manage.
3. To the right of the event, complete the following actions:
   • Click Preview to preview the event.
   • Click the pencil icon to edit the event.
   • Click the ellipsis , then select the action that you want:
     
     • Transfer To Another Hub
     • Duplicate
     • Delete
       Note: Events that have registered attendees can’t be deleted and are moved to the Canceled tab instead.
       

How to manage the Canceled tab

1. Use the list view.
2. Find an event that you want to manage.
3. To the right of the event, complete the following actions:
   • Click the pencil icon  to edit the event.
   • Click the ellipsis , then select the action that you want:
     • Transfer to another hub
     • Duplicate
     • Create template
     • Delete
       Note: Events that have registered attendees can’t be deleted.

How to use the Past tab

Feature past events

1. Use the list view.
2. To the right of a past event, click Set as Featured .
   This will set the selected event as your hub’s featured event. Your featured event will be displayed on your hub’s public profile under Featured Events.

Manage additional past event actions

In the Past Events tab, you can do the following for each past event:

1. Use the list view.
2. Find an event that you want to manage.
3. To the right of the event, complete the following actions:
   • Click Analytics to view the event's analytics and metrics.
   • Click the pencil icon to edit the event.
   • Click the ellipsis , then select the action that you want:
     
     • View (event landing page)
     • Transfer To Another Hub
     • Duplicate
     • Send Post-Event Message to Registrants
     • Delete
       Note: Events that have registered attendees can’t be deleted.

How to list or unlist events

After publishing an event to the hub, you can configure where users are directed when they click the event from the hub profile from the event's registration and join links, which can be accessed in the Event Access tab. The authentication method is embedded in the link itself, and the hub doesn't need to take account of the authentication method.

1. Access the hub Events page.

2. Use the list view.
3. Click the Upcoming or Past tab.
4. To the right of an event that you want to manage, under the Publish to Hub column, click the toggle to enable or disable it.
   If you enable the toggle, a panel will appear.
5. In the panel, select the link from all registration/join links that you want to display to attendees.
   The selected link is also the event listing link.
   Note: If no registration link is available, the default link is the event detail page. 
6. Click Save.

When the toggle is enabled, the event will be published and listed in the Events tab on your event listings page. When the toggle is disabled, the event will be unlisted and will not be displayed in the Events tab on the event listings page.

Edit the event listing link

Edit the event listing link to choose another one from the event setup’s link list if the event has already been published to the hub. 

1. Access the hub Events page.

2. Use the list view.
3. Click the Upcoming tab.
4. To the right of the event that you want to manage, click the ellipsis then click Edit Event Link from the Hub.

How to filter events

Filter events in list view

1. Access the hub Events page.

2. Use the list view.
3. Click the Upcoming, Draft, Canceled, or Past tab.
4. At the top of the page, click the All events dropdown menu.
5. Filter by All events, Created by me, Listed on the hub, or Set as featured.

Filter events in calendar view

1. Access the hub Events page.
2. Use the calendar view.
3. At the top of the page, click the All dropdown menu.
4. Filter by All, Listed, or Unlisted.