Frequently asked questions about caller ID

Caller ID is a phone system feature that allows the person you're calling to see your name and number. A caller ID consists of two parts:

• The caller ID number is the phone number attached to the caller.
• The caller ID name is the name displayed in the text with the caller ID number.

Here are some common questions about caller ID and how it works with Zoom Phone.

Phone users

How is the caller ID number determined on outbound calls from Zoom Phone?

Web portal, Zoom desktop app, or Zoom mobile app

You can see your outbound caller ID number below the dial pad in the Zoom desktop app or mobile app. Click the Caller ID menu to display your available caller ID numbers:

You can change your outbound caller ID number to the following direct numbers (if applicable to you):

• Your own direct numbers
• Company numbers in the same site (direct numbers assigned to the main auto receptionist in the same site)
• Direct numbers that belong to the delegator (if you're a delegate in a call delegation setup)
• Direct numbers that belong to the shared line group you're a member of
• Call queue direct numbers (if you're a member of the call queue)

Notes:

• The Zoom Phone admin can control which outbound caller ID options you can access. Contact the admin if you don't see one of the options or if you can't change your outbound caller ID.
  • Account owners and admins can select up to 100 outbound caller IDs to be displayed on Zoom Phone. This feature limits the number of outbound caller IDs shown, preventing performance issues that may occur when a large number of caller IDs are displayed. Account owners and admin can manage the selection of the 100 caller IDs available.
• The display name above each number is there to help you identify the phone number. It is not the caller ID name displayed to the receiving party.
• If someone else assigns you to make and receive calls on their behalf, you will see their name over the shared lines, but this is not the caller ID name being used for outbound calls to external numbers.
• You can set your default caller ID number in your Zoom Phone settings in the web portal. Look for the Outbound Caller ID option. The display name for each number is there to help you identify the phone number. It is not the caller ID name displayed to the receiving party.
• You won't see the Caller ID drop-down menu if you don't have any direct phone numbers or your organization only has a single company number.

Desk phone

You can set your outbound caller ID using keys and positions settings in the Zoom web portal. Do not set your outbound caller ID using the phone's interface.

You can change your caller ID number to the following direct numbers (if applicable to you):

• Your own direct numbers
• Company numbers
• Direct numbers that belong to the delegator (if you're a delegate in a call delegation setup)

How is the caller ID number determined on outbound SMS messages from Zoom Phone?

By default, you can only use your assigned direct phone numbers to send SMS messages. If enabled by your admin, you can send SMS messages using phone numbers associated with call queues or auto receptionists.

How is the caller ID name determined on outbound calls from Zoom Phone?

The caller ID name on outbound calls is determined by the Zoom Phone admin.

Notes:

• The caller ID name is only applied to US and Canada phone numbers.
• Zoom Phone will attempt to apply the caller ID name to US/CA toll numbers. This is a "best effort" service with limitations. There are no technical criteria when the specified caller ID name will be applied to a toll number.
• The caller ID name applies to the entire organization or site. The admin cannot apply a different caller ID names for individual phone users.
• Phone users can hide their caller ID name and number.

In the US, the caller ID name that is displayed to the receiving party is determined by the phone service that is receiving the call, not the phone service where the call is originating. The phone service that is receiving the call relies on a caller ID name database to match the incoming caller ID number with a caller ID name. In the US, only the caller ID number is passed along to the receiving phone service so it's up to them to match the number with a caller ID name.

Note that this may work differently depending on your country.

How do I hide my caller ID name and number?

There are two ways to hide your caller ID:

• Select Hide Caller ID before making a call.
• Dial the DTMF code to hide your caller ID before you dial the number.

The receiving party will see UNKNOWN or ANONYMOUS (no caller ID number is displayed).

Notes:

• Hiding your caller ID isn't guaranteed to be effective in all countries or regions.
• Your admin can prevent you from blocking your caller ID which in this case you will not be able to see the hide option.

Desktop app or mobile app

Below the dial pad, click or tap the Caller ID menu to display your available caller ID numbers, then select Hide Caller ID.

Desk phone, desktop app, or mobile app

Dial *67 before you dial a phone number, then place the call.

Web portal

You can use the Zoom web portal to hide your caller ID by default when using the desktop app. In the Outbound Caller ID drop-down menu located in your phone settings, select Hide Caller ID. This option requires Zoom app version 5.4.0 or higher.

Why is my caller ID name for my Zoom Phone number not displaying correctly for the receiving party?

The reliability of caller ID name delivery varies depending on the country and the outgoing and receiving phone services that handle the call.

In the US, it's up to the receiving phone service or carrier to match your caller ID number using a caller ID name database. These databases cost money so some phone services may not have a caller ID name database with updated information. As a result, the receiving party may see an outdated caller ID name.

If you're calling a mobile number, it is still up to the receiving party's carrier to support the caller ID name. If the carrier doesn't support the caller ID name, the receiving party will only see your caller ID number.

Here are some other limitations of caller ID names:

• Does not display if you select a toll-free number as your outbound caller ID (only the caller ID number will display)
• Has a maximum of 15 characters including spaces
• Displays with all uppercase letters regardless of how you specify it in Zoom Phone
• Cannot contain any special characters

The receiving party may also be using a third-party caller ID or dialer app that's displaying a different caller ID name than you've set in Zoom. Contact the third-party service for more information.

Why is the caller ID name of an external phone number not displaying correctly on Zoom Phone?

Zoom Phone uses an external service to determine the caller ID name of external phone numbers.

If the caller ID name of an external phone number is not displaying correctly, contact the third-party carrier or service provider to update the caller ID name for that number.

Note: If the external phone number is in your synced contacts, Zoom Phone displays the display name of the synced contact instead of the caller ID name. See our article about incoming call notifications for more information.

How does caller ID work for outbound calls to other Zoom Phone users?

Same organization

If you're making a call to another Zoom Phone user in the same organization, Zoom Phone will display your profile name/picture and extension number in the call notification to the other user.

Note: Your Zoom profile name and extension are different from your organization's caller ID name and number which are displayed on calls to external numbers.

External Zoom contact

If you're making a call to an external Zoom contact with Zoom Phone, Zoom Phone will display your organization's caller ID name and your phone number (the company number or a direct number assigned to you) for the receiving party. Since both parties are using Zoom Phone, the organization's caller ID name will be correctly displayed to the receiving party.

How does caller ID work for transferred or forwarded calls?

• When you transfer or forward calls to an external number, the receiving party will see your caller ID name and number. They will not see the caller ID of the party that is being transferred or forwarded.
  Note: The original calling number is sent as a best effort to our carriers, however the actual presentation of the caller ID name may vary depending on the underlying carrier on the receiving end.
• If you transfer or forward calls to an internal Zoom Phone user, see the list of inbound call notifications for more information about what is displayed.

What caller ID do I see for inbound calls?

Refer to our article about incoming call notifications to see how caller ID is displayed for inbound calls.

How does caller ID work in Canada?

Unlike the US, most carriers in Canada do not use caller ID name databases. caller ID name information is passed from the originating phone service, along with the caller ID number.

As a result, the phone service or carrier of the receiving party doesn't need to look up the caller ID number in a caller ID name database. There are caller ID name databases available in Canada but most carriers do not subscribe to them.

Why do I see a checkmark icon in the inbound call notification?

The checkmark icon is also known as the caller-verified icon. This helps you identify robocalls and spam calls.

Admins

How do I change my organization's caller ID name?

If you're a Zoom Phone admin, you can change the organization's caller ID name in the Zoom web portal. If have multiple sites, admins can change the caller ID name for each site.

If I change my organization's caller ID name, when does it take effect?

If the Zoom Phone admin changes the organization's caller ID name in the Zoom web portal, the change is not immediate. You should allow 24 to 72 hours for Zoom to make the change.

However, keep in mind that the phone service or carrier of the receiving party needs to update their caller ID name database for your new caller ID name to take effect. As a result, some people could see the new caller ID name while others see the old caller ID name. Since it costs money to update their caller ID name database, some carriers rarely update their databases so it could take weeks for your new caller ID name to take effect on all carriers. Generally, it can take around 3 weeks for the new caller ID name to be updated for external providers.

How do I control which outbound caller ID numbers phone users can select? (admin)

1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
2. In the navigation menu, click Phone System Management then Company Info.
3. Follow one of these options depending on if you have multiple sites:
   • If you enabled multiple sites: Click the name of the site you want to edit, then click the Settings tab.
   • If you disabled multiple sites: Click Account Settings.
4. In the Outbound Caller ID section, change these settings.
   • Additional Outbound Caller ID for User: Control phone users' access to outbound caller ID numbers. Click the checkboxes to enable or disable these options:
     • Call Queue Numbers (For Call Queue members): Allow call queue members to select direct numbers assigned to the associated call queue.
     • Auto Receptionists Numbers (For all users under this site): Allow all phone phones to select direct numbers assigned to auto receptionists on the same site.
     • Shared Line Group Numbers (For Shared Line Group members): Allow shared line group members to select direct numbers assigned to their shared line group.
   • Customize Numbers: Click Add.
     • To add phone users to select specific direct numbers associated with an auto receptionist, call queue, or shared line group, select the appropriate numbers from the Zoom Phone tab.
       
       • At the top of the window, filter the numbers by clicking the dropdowns and selecting from the following options:
         • Click Extension Type (All) to filter by the extension type.
         • Click Site (All) to filter by the specific site.
     • To add Zoom Contact Center phone numbers assigned to Contact Center flows, switch to the Zoom Contact Center tab and select the relevant numbers.
       • At the top of the window, filter the numbers by clicking the dropdown and selecting from the following options:
         • Zoom: Selecting the Zoom dropdown will display numbers provided by Zoom.
         • BYOC: Selecting the BYOC dropdown will display BYOC ( On-premises) numbers.
   • Show Outbound Caller ID for Internal Calls: Show the direct phone number of internal inbound calls from call queues or auto receptionists. In other words, when a user dials an internal extension with an auto receptionist or call queue number as the caller ID, the receiver will see the selected outbound caller ID. If this setting is disabled, call notifications only show the extension number.

How do I show the user who last transferred or forwarded the call?

1. Access the site policy settings.
2. Under Set caller ID viewing preferences for redirected calls: select or clear the option, Show the user who last transferred the call.
   Note: When account owners and admins enable the Set caller ID viewing preferences for redirected calls setting, the name and number of the extension that last transferred a call to the receiving Zoom user or extension will be displayed. This works for calls received via blind transfers and always call forwarding settings. The caller ID is displayed on the desk phone receiving the call. By priority, the supported model is the Poly Edge E series. This feature allows users to identify the source of redirected calls.

If enabled, Zoom Phone inbound call notifications will display the last transferring/forwarding internal extension for any calls forwarded as a result of call handling settings for these extensions in the same account:

• Auto receptionist
• Call queue
• Shared line group
• Phone user (call handling settings or blind transferred calls)
• Zoom Room
• Common area phone
• Group call pickup

Note: This only affects Zoom Phone inbound call notifications for users with Zoom app version 5.7.0 or higher. This does not affect call notifications for external phone numbers or external Zoom Phone users.

Example (setting is enabled): Grant calls Marcy. Marcy misses the call and her call handling settings mean the call is forwarded to Carly. Carly's inbound call notification will display an additional line stating forward from Carly followed by Marcy's extension number.

Example (setting is disabled): Grant calls Marcy. Marcy misses the call and her call handling settings mean the call is forwarded to Carly. Carly's inbound call notification will not display an additional line stating forward from Carly followed by Marcy's extension number.