Sending a file in meetings or webinars

File transfer is a useful feature that allows participants to send and receive files during a meeting or webinar through the in-meeting or in-webinar chat function. This makes it easier to share important documents, presentations, images, and other resources in real time without leaving the session. Files may be shared with all participants, a specific individual participant, or predefined groups, such as all panelists in a webinar. This feature is available if the account owner or admin has it enabled.

Requirements for sending a file in a meeting or webinar

Table of Contents

How to send files in a meeting

Windows | macOS
  1. Sign in to the Zoom desktop app
  2. Start or join a meeting.
  3. In the meeting controls toolbar, click Chat .
  4. (Optional) In the top-right, tap New chat next to Everyone and select a specific meeting participant.
  5. In the message box, click the File icon , then click Your Computer to send a local file:
    Note: You can also send a file from a third-party file sharing service.
  6. Click Send .
    A green check mark will show if the file has been sent successfully. Meeting participants can download and view the shared file by clicking on it from the chat window.
Android | iOS | iPad
  1. Sign in to the Zoom mobile app.
  2. Start or join a meeting.
  3. In the meeting controls toolbar, tap Chat .
  4. (Optional) At the top, next to Everyone, tap New chat and tap on a specific meeting participant.
  5. In the message box at the bottom, click the plus icon .
  6. Tap Photo  to send pictures, or File , then choose the photo or files that you want to share.
    Note: You can also send a file from a third-party file sharing service.
  7. Click Send .
    If the file has been sent successfully, you will see a green check mark. Attendees can download and view the shared file by clicking on it from the chat window.
Web app
  1. Sign in to the Zoom Web App.
  2. Start or join a meeting.
  3. In the In-Meeting controls, click Chat .
  4. (Optional) Click on the Meeting Group Chat drop-down next to To and select the name of the participant you want to send the file to.
  5. Click File , then click Your Computer to send a local file.
    Note: You can also send a file from a third-party file sharing service.
  6. Click Send.
    If the file has been sent successfully, you will see a green check mark. Meeting participants can download and view the shared file by clicking on it from the chat window.

How to send files in a webinar

Note: A Host, Co-Host, or Panelist role in a webinar can send files in a webinar. Attendees do not have this option.

Windows | macOS
  1. Sign in to the Zoom desktop app.
  2. Start or join a webinar.
  3. In the meeting controls toolbar, click Chat .
  4. (Optional) Click on the drop-down next to To and choose between Everyone, or Host and panelists.
  5. In the upper-right-hand side of the inside of the message box, click File , then click Your Computer to send a local file.
    Note: You can also send a file from a third-party file sharing service.
  6. Click Send .
    If the file has been sent successfully, you will see a green check mark. Attendees can download and view the shared file by clicking on it from the chat window.
Web app
  1. Sign in to the Zoom Web App.
  2. Start a webinar.
  3. In the webinar controls toolbar, click Chat .
  4. (Optional) Click on the Meeting Group Chat drop-down next to To to change who you are sending the message to.
  5. Click File , then click Your Computer to send a local file.
    Note: You can also send a file from a third-party file sharing service.
  6. Click Send. 
    If the file has been sent successfully, you will see a green check mark. Meeting participants can download and view the shared file by clicking on it from the chat window.