Microsoft Outlook plugin (desktop)

Note: For a better experience, Zoom recommends using the Zoom for Outlook add-in (web and desktop), particularly if your organization has computers running macOS. Microsoft will be blocking injection-based plugins from running in Outlook for macOS, and only allowing add-ins available through the Microsoft store. Initially planned for June 2020, this timeline has been postponed and is to be determined by Microsoft. We recommend migrating your organization to the add-in instead of using the desktop plugin. Learn more about how to install Zoom for Outlook add-in.

 

The Zoom Microsoft Outlook plugin is designed to make scheduling a meeting in Microsoft Outlook quick and convenient. The plugin allows you to schedule and start instant Zoom meetings, as well as make existing meeting events Zoom meetings. The Outlook Plugin can also sync free/busy times to the Zoom Client based on your Outlook Calendar events (Windows only - download the latest version here).

This article covers: 

Prerequisites for using the Microsoft Outlook plugin

How to download the plugin

You can download the Zoom Microsoft Outlook Plugin MSI file from the Download Center. Once the download is complete, run the MSI file and follow the install wizard to complete the installation. You will need to restart Outlook before using the Plugin.

Note: Several versions of Outlook do not support the options to Schedule a Meeting or Start Instant Meeting. If you do not see these in the main ribbon bar, please check to see if they appear after creating a new appointment or calendar event.

How to schedule a meeting

Notes:

  1. Click the Schedule a Meeting button.
  2. Select your desired settings for scheduling a meeting.
  3. Click Continue.
    The calendar invitation will automatically generate with the Zoom meeting information.

Note: You can cancel the Zoom meeting or change the settings of the Zoom meeting in the calendar invitation by selecting the corresponding buttons in the menu.

How to schedule a Personal Audio Conference (PAC)

Note: Before following these steps, make sure you select the review dial-in numbers in the web portal.

  1. Enable and configure Personal Audio Conferencing in the web portal. 
  2. Click on the arrow at the bottom of Schedule a Meeting.
  3. If you have multiple PAC accounts, choose which you would like to schedule with.

    This will automatically populate a calendar event with your PAC information. Change the date and time and add attendees as needed.
  4. Click Send.

How to make an existing event a Zoom meeting

  1. Open an existing calendar event in Outlook.
  2. Select either Schedule A Meeting or Personal Audio Conference to schedule the meeting type of your choice.
  3. Select your desired settings for scheduling a meeting.
    See the How to schedule a meeting section for more details.
  4. Click Continue.
    The invitation will now automatically fill in with the details.
  5. Click Save & Close.

Missing plugin icon

If you do not see the Schedule a meeting icon in the menu ribbon, open your Outlook options.

  1. Select Disabled Items.
  2. Choose the Zoom Outlook plug-in.
  3. Select Enable.
  4. Select the Com Add-ins.
  5. Check the Zoom Outlook plugin box. 

How to schedule meetings for others

If you want to schedule on behalf of another Zoom user, see the article about scheduling privilege.