Attendees can join live meeting/webinar sessions through a personal Zoom Room or a Zoom Room that is paired with their Zoom client.
When joining live meeting/webinar sessions through a personal Zoom Room, the event will be displayed on the desktop client and personal Zoom Room meeting list. Attendees can join each live session individually by clicking the session Join button or through their Zoom Rooms controller. The sessions that have ended, or the sessions whose scheduled end time is over, will not be displayed.
Attendees can also join live meeting/webinar Zoom Events sessions through paired Zoom Rooms if they do not have a personal Zoom Room. Attendees can join live meeting/webinar sessions through a Zoom Room that is paired with their Zoom client on a desktop.
Notes:
All attendees (guests, non-signed-in users, and Zoom account holders) can switch to the Zoom desktop and pair with Zoom Room from the web lobby menu. Switching to the Zoom desktop client launches the event window on the client, and the window gives the user an option to download the Zoom client. Pairing to Zoom Rooms directs users to the pairing process.
How to attend Zoom Events with your personal Zoom Room
Your personal Zoom Room shares the same information as your desktop client. Any meetings or scheduled events that you can view on the desktop client will be displayed in your personal Zoom Room as well. After you register for a Zoom Event, your event will display in both your desktop client and your personal Zoom Room calendar. By using a personal Zoom Room, you do not need to pair to join Zoom Events; your personal Zoom Room belongs to you, and essentially, shares your Zoom identity.
Sign in to Zoom Rooms. The event’s date(s) and time(s) will be displayed on both your desktop client and personal Zoom Room meeting list.
On the personal Zoom Room interface, from the meeting list, tap the topic of the session you want to attend.
Tap the Join Lobby button. The event lobby will appear. On the left side of the lobby, your event session list will display sessions in chronological order. On the right side of the lobby, the session details page will be displayed.
Next to the session you want to join, click Join. Notes:
The Join button will be active (displayed as blue) when the session is within 30 minutes of starting or when the host starts the session.
Attendees can join the meeting and will be placed in a waiting queue if the Host is not present or in a waiting room if enabled by the host.
You can still access the event lobby from your Zoom desktop client and join other ongoing sessions. When a session has ended, the session entry will be removed from your Zoom Room calendar.
How to pair Zoom Rooms
How to unpair Zoom Rooms from the event lobby
In the lobby, to the right of your profile picture, tap or click the pair icon then tap or click Unpair. This will disconnect your Zoom Rooms device or desktop client from the Zoom Room.
The Zoom Room will remain connected to the event until the event ends or someone taps Leave on the Zoom Room controller tablet.
After accessing your event, the event lobby will be launched on the Zoom desktop client. On the left side of the lobby, your event session list will be displayed. On the right side of the lobby, the session details page will be displayed.
After your device is paired with a Zoom Room, click the Join button on one of the sessions in the event lobby. You will join the meeting or webinar sessions in Zoom Rooms.
How to join from your personal calendars
Join from the Calendar tab in the Zoom desktop client
From the Calendar tab of their Zoom client, attendees can join Zoom Events from a Zoom Room using the Join from a Zoom Room option. This joining option will initiate pairing with Zoom Rooms if no existing pairing exists. If an existing pairing exists, the option will direct the attendee into the Zoom Event in the paired room.
You can also view the details of the event invitation.
Add the event to your calendar from the ticket email.
From your personal Zoom Room in a meeting list, find the registered event.
From the Zoom Room, click Join Lobby, then the Join button to join each session via the interface.
How to attend Zoom Events from a shared Zoom Room
An event organizer or host can issue an event ticket to a Zoom Room that is listed on a shared Zoom Room (for example, a company directory). The event will be populated on that Zoom Room calendar, and anyone can join the event from that Zoom Room. Anyone can also join each live session individually by clicking the session Join button.
When attendees join a session from a shared Zoom Room on the company directory, they will join the Zoom Room specified by the host. The room may vary by session, and the Join button is activated when the session starts. Additionally, when joining an event, attendees can create a Google Calendar entry with their group join link (sent by the host) and add a Zoom Room to the calendar entry.
Join from a Zoom Rooms controller
Note: This applies to rooms with iOS or Android room controllers.
After a host assigns a company Zoom Room to their session, the session name and time will appear on the Zoom Room's display screen.
On the Zoom Room controller, tap the Meetings tab . Your upcoming events will be displayed.
Find and tap the Zoom Event session that your Zoom Room has been added to.
View the following event details:
Session name
Event time
Event name
Event speaker
Tap the Join button to join the session.
Join from Zoom Rooms for Touch
If you know the meeting ID, you can join a meeting currently in progress from your Zoom Rooms for Touch.
From the home screen, tap Join. A keypad will display.
Enter the meeting ID of the meeting you want to join.
Attendees can use the Zoom Events meeting ID to join an event session. The meeting ID will allow the attendees to join the event's sessions from any Zoom Room. The meeting ID varies by session.
When attendees register for a single-session event, they will receive a meeting ID in their registration email.
Attendees of multiple sessions events will not get the meeting ID in their registration email. Instead, attendees can find the same meeting ID in the event lobby's More menu on the session card.
Note: Anyone can use the code to join.
Join event sessions on Zoom Rooms with the meeting code
Each Zoom Events and Zoom Sessions speaker, once registered by the host, will be assigned a unique meeting join code. Speakers can find their meeting join code in the More menu of the session tiles (under Other JoinMethods). Once the speaker has joined a Zoom Room using their unique code, they will appear as the speaker in the gallery view.
How to access your event session list
On your personal Zoom Room device or Zoom Room controller, find the scheduled Zoom Event that you want to join from the Zoom Rooms event list.
Tap the topic of a scheduled Zoom Event.
Tap Join Lobby. On the left side of the lobby, your event session list will display sessions in chronological order. On the right side of the lobby, the session details page will be displayed.
On a session card (except the Join button), tap any area to view session details. The session details page will maximize into fullscreen view. Note: On smaller screens, the session details page will open on a new page. To return to the session list from the session details page, at the top-left corner, select Sessions.