Managing participants in a meeting

Access host tools for participants

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, do one of the following:
   • Next to the Participants icon , click the up arrow icon . Then click Host tools for participants.
   • Click the Host tools icon , then click Participants.
4. (Optional) To quickly stop all participant activities, click Suspend participant activities. This option will turn off all participants' video, audio, Zoom Apps, and ability to share their screen. It also locks the meeting to prevent more participants from joining. This will apply to all participants, including those joined using a Zoom Room.
5. Under Allow all participants to, click the toggles next to the following options to enable or disable them for all meeting participants:
   • Chat: Allow participants to chat with others during the meeting.
   • Rename themselves: Allow participants to rename themselves.
   • Unmute themselves: Allow participants to unmute themselves.
   • Start video: Allow participants to turn on their video.
   • Request host to start AI Companion: Allow participants to request that you start AI Companion in the meeting.
   • Record to computer (only available to the host): Allow participants to record to their device.
   • Request to record to computer (only available to the host): Require participants to request permission from the host to record to their device.
     Note: If Record to computer is enabled, this option will be unavailable.
   • Request host to start cloud recording (only available to the host): Allow participants to request that the host starts cloud recording.
   • Transcribe in My notes: Allow participants to transcribe the meeting in the My notes feature.

Host controls available in the Participants list

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, click the Participants icon .
4. At the bottom of the Participants list, you have access to additional controls:
   • Invite: Invite others to join the meeting.
   • Mute all: Mute all participants.
   • More:
     • Ask all to unmute: Prompt participants to unmute themselves.
     • Clear all feedback: Clear any feedback, such as meeting reactions or raised hands.
     • Mute all upon entry: Mute all participants when they join the meeting.
     • Play join and leave sound: Play a sound when participants join and leave the meeting.
     • Host tools for participants: Access host controls for managing participants.

Access host tools for participants

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Host tools .
5. (Optional) To quickly stop all participant activities, tap Suspend participant activities. This option will turn off all participants' video, audio, Zoom Apps, and ability to share their screen. It also locks the meeting to prevent more participants from joining. This will apply to all participants, including those joined using a Zoom Room.
6. Tap Security to manage the following security measures:
   • Lock meeting: Locks the meeting, preventing new participants from joining the meeting.
   • Waiting room: Enables the waiting room for incoming new participants to be placed in the waiting room.
   • Hide all profile pictures: Hide all profile pictures, including the host's. Display names are shown instead.
7. Tap Participants, then tap the toggles next to the following options to enable or disable them for all meeting participants:
   • Share screen: Allow participants to share their screen.
   • Chat with: Allow participants to chat with others during the meeting.
   • Rename: Allow participants to rename themselves.
   • Unmute: Allow participants to unmute themselves.
   • Start video: Allow participants to turn on their video.
   • Share whiteboards: Allow participants to share whiteboards.
   • Share Notes: Allow participants to share their Notes.
   • Record to computer: Allow participants to record to their device.
   • Request to record to computer (only available to the host): Require participants to request permission from the host to record to their device.
   • Request host to start cloud recording (only available to the host): Allow participants to request that the host starts cloud recording.
   • Request host to start AI Companion: Allow participants to request that you start AI Companion in the meeting.
   • Allow everyone to use the meeting transcript with My notes: Allow participants to transcribe the meeting in the My notes feature.

Access host tools for participants

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Host tools icon .
3. (Optional) To quickly stop all participant activities, click Suspend participant activities. This option will turn off all participants' video, audio, Zoom Apps, and ability to share their screen. It also locks the meeting to prevent more participants from joining. This will apply to all participants, including those joined using a Zoom Room.
4. (Optional) Click any of the following security measures as needed:
   • Lock meeting: Locks the meeting, preventing new participants from joining the meeting.
   • Waiting room: Enables the waiting room for incoming new participants to be placed in the waiting room.
   • Hide all profile pictures: Hide all profile pictures, including the host's. Display names are shown instead.
5. Under Allow all participants to, click the toggles next to the following options to enable or disable them for all meeting participants:
   • Share screen: Allow participants to share their screen.
   • Chat: Allow participants to chat with others during the meeting.
   • Rename themselves: Allow participants to rename themselves.
   • Unmute themselves: Allow participants to unmute themselves.
   • Start video: Allow participants to turn on their video.
   • Share whiteboards: Allow participants to share whiteboards.
   • Request host to start cloud recording: Allow participants to request that the host start cloud recording.

Host controls available in the Participants list

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Participants icon .
3. At the bottom of the Participants list, you have access to additional controls:
   • Invite: Invite others to join the meeting.
   • Mute All: Mute all participants.
   • More:
     • Ask all to unmute: Prompt participants to unmute themselves.
     • Mute all upon entry: Mute all participants when they join the meeting.
     • Play join and leave sound: Play a sound when participants join and leave the meeting.
     • Lock meeting: Locks the meeting, preventing new participants from joining the meeting.
     • Enable waiting room: Enables the waiting room for incoming new participants to be placed in the waiting room.
     • Hide profile pictures: Hide all profile pictures, including the host's. Display names are shown instead.
     • Clear all feedback: Clear any feedback, such as meeting reactions or raised hands.
     • Allow participants to unmute themselves
     • Allow participants to rename themselves
     • Allow participants to start video

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, click the Participants icon .
4. Locate the participant you want to manage.
5. (Optional) To manage a participant’s audio or video:
   • If the participant's audio is currently muted, click the muted icon  to prompt the participant to unmute themselves.
   • If the participant's audio is currently unmuted, click the mute icon to mute their audio.
   • If the participant's video is currently off, click the video off icon to prompt the participant to start their video.
   • If the participant's video is currently on, click the video on icon  to stop their video.
6. Click the ellipsis icon  to access the following options:
   • Chat: Open the chat panel to send messages directly to the participant.
   • Stop video/Ask to start video: Stop the participant's video stream or prompt them to start their video.
   • Pin/Remove pin: Pin this participant's video so that it is always visible on your screen, or remove the pin. When you pin someone's video, it only affects your personal view and won't change what other participants see.
   • Spotlight for everyone: Spotlight up to 9 participants' videos, so that their videos are always visible for all participants in the meeting.
   • Allow to multi-pin/Remove permission to multi-pin: Control the ability for participants to multi-pin up to 9 participants' videos to remain visible on their screen throughout a meeting. By default, participants can only pin 1 participant at a time.
   • Make host (only available to the host): Assign this participant to be the host. There can only be one host.
   • Make co-host/Revoke co-host permission (only available to the host): Assign the participant to be a co-host. You can have an unlimited number of co-hosts.
   • Rename: Change the participant's name that is displayed to other participants. This change only applies to the current meeting.
     Note: To change your own name that is displayed, hover over your name in the Participants list and click Rename. You can permanently change your name in your profile.
   • Assign to type closed captions: Assign this user to manually type closed captions.
   • Allow to record to computer: Allow this participant to record the meeting locally on their device.
   • Put in waiting room: Place the participant in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
   • Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin.
   • Report: Report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Participants .
5. Tap a participant's name.
6. Tap any of the following options to apply or revoke specific permissions:
   • (Optional) If the participant is currently muted, tap Ask to Unmute to prompt the participant to unmute themselves, or if the participant is currently unmuted, tap Mute to mute their audio. 
   • Stop video/Ask to start video: Stop the participant's video stream or prompt them to start their video.
   • Chat: Open the chat panel to send messages directly to the participant.
   • Make host (only available to the host): Assign this participant to be the host. There can only be one host.
   • Make co-host/Revoke co-host permission (only available to the host): Assign the participant to be a co-host. You can have an unlimited number of co-hosts.
   • Rename: Change the participant's name that is displayed to other participants. This change only applies to the current meeting.
     Note: To change your own name that is displayed, tap your name in the Participants list, then tap Rename. You can permanently change your name in your profile.
   • Assign to type closed captions: Assign this user to manually type closed captions.
   • Allow to record to computer: Allow this participant to record the meeting locally on their device.
   • Allow to multi-pin/Remove permission to multi-pin: Control the ability for participants to multi-pin up to 9 participants' videos to remain visible on their screen throughout a meeting. By default, participants can only pin 1 participant at a time.
   • Put in waiting room: Place the participant in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
   • Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin.

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Participants icon .
3. Hover over the name of a participant you want to manage.
4. (Optional) If the participant is currently muted, click Ask to Unmute to prompt the participant to unmute themselves, or if the participant is currently unmuted, click Mute to mute their audio.
5. Click More for these options:
   • Chat: Open the chat window to send messages directly to the panelist.
   • Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask For Start Video option.
   • Spotlight for Everyone: Spotlight up to 9 participants' videos, so that their videos are always visible for all participants in the meeting.
   • Allow to Multi-pin: Allows another participant to use the multi-pin feature. By default, participants can only pin 1 participant at a time.
   • Make Host (only available to the host): Assign the participant to be the host. There can only be one host.
   • Make Co-Host (only available to the host): Assign the participant to be a co-host. You can have an unlimited number of co-hosts.
   • Assign to type Closed Caption (only available to the host): Assign the participant to type closed caption during the meeting.
   • Rename: Change the participant name that is displayed to other participants. This change only applies to the current meeting.
     Note: To change your own name that is displayed, hover over your name in the Participants list and click Rename. You can permanently change your name in your profile.
   • Put in Waiting Room: Place the participant in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
   • Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin.
   • Report: Allows you to report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.

Mute all participants

To mute all participants in the meeting:

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, click the Participants icon .
4. At the bottom of the Participants list, click Mute all.
   A confirmation window will appear.
5. (Optional) To prevent participants from unmuting themselves after you mute them, clear the Allow participants to unmute themselves check box in the confirmation window. Participants will not be able to unmute themselves. When they try to unmute their audio, they will receive a notification that the host is not allowing participants to unmute themselves.
6. Click Mute all.

Mute all participants when they join

To mute all participants when they join the meeting:

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, click the Participants icon .
4. At the bottom of the Participants list, click More.
5. Click the Mute all upon entry toggle to enable it.
   A confirmation window will appear.
6. (Optional) To prevent participants from unmuting themselves after you mute them, clear the Allow participants to unmute themselves check box in the confirmation window. Participants will not be able to unmute themselves. When they try to unmute their audio, they will receive a notification that the host is not allowing participants to unmute themselves.
7. Click Continue.
   When participants join the meeting, their audio will be muted. This option will not mute the audio of participants who have already joined.

Ask all participants to unmute

To ask all participants to unmute themselves:

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, click the Participants icon .
4. At the bottom of the Participants list, click More.
5. Click Ask all to unmute.
   Participants will be prompted to unmute their audio. They can choose to stay muted or unmute themselves.

Mute all participants

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Participants .
5. In the top-right corner of the Participants panel, tap the ellipsis icon .
6. Tap Mute all.
   A pop-up window will appear, giving you the option to allow participants to unmute themselves after you mute them.
7. (Optional) To prevent participants from unmuting themselves after you mute them, tap No. Participants will not be able to unmute themselves. When they try to unmute their audio, they will receive a notification that the host is not allowing participants to unmute themselves.

Mute all participants when they join

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Host tools . 
5. Tap General.
6. Tap the Mute all upon entry toggle to enable it.
   When participants join the meeting, their audio will be muted. This option will not mute the audio of participants who have already joined.

Ask all participants to unmute

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Participants .
5. In the top-right corner of the Participants panel, tap the ellipsis icon .
6. Tap Ask all to unmute.
   Participants will be prompted to unmute their audio. They can choose to stay muted or unmute themselves.

Mute all participants

To mute all participants in the meeting:

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Participants icon .
3. At the bottom of the Participants list, click Mute all.
   A confirmation window will appear.
4. (Optional) To prevent participants from unmuting themselves after you mute them, clear the Allow participants to unmute themselves check box in the confirmation window. Participants will not be able to unmute themselves. When they try to unmute their audio, they will receive a notification that the host is not allowing participants to unmute themselves.
5. Click Continue.

Mute all participants when they join

To mute all participants when they join the meeting:

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Participants icon .
3. At the bottom of the Participants list, click More.
4. Click Mute all upon entry.
   A confirmation window will appear.
5. (Optional) To prevent participants from unmuting themselves after you mute them, clear the Allow participants to unmute themselves check box in the confirmation window. Participants will not be able to unmute themselves. When they try to unmute their audio, they will receive a notification that the host is not allowing participants to unmute themselves.
6. Click Continue.
   When participants join the meeting, their audio will be muted. This option will not mute the audio of participants who have already joined.

Ask all participants to unmute

To ask all participants to unmute themselves:

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, click the Participants icon .
3. At the bottom of the Participants list, click More.
4. Click Ask all to unmute.
   Participants will be prompted to unmute their audio. They can choose to stay muted or unmute themselves.

1. Sign in to the Zoom desktop app.
2. Start a meeting as the host, or join a meeting and be assigned the co-host role by the host.
3. In the meeting controls toolbar, next to the Share icon , click the up arrow icon .
4. Click Host tools for share.
5. Under How many participants can share at a time, select One participant can share at a time.
6. Under Who can share, select Host only.

1. Sign in to the Zoom mobile app.
2. Start a meeting as the host.
3. In the meeting controls toolbar, tap the More icon .
4. Tap Host tools .
5. Tap Participants.
6. Tap the Share screen toggle to disable it.

1. Start a meeting on the Zoom Web App.
2. In the meeting controls toolbar, next to the Share icon , click the up arrow icon .
3. Click Advanced Sharing Options.
4. Under How many participants can share at a time, select One participant can share at a time.
5. Under Who can share, select Host Only.
6. Click Close.