Managing the multi-session Speakers tab

Hosts can upload a CSV file with speaker information or manually add speakers. Hosts can also add, edit, and reorder speaker information in the Speakers tab of the event creation setup. Speakers will be able to speak in the sessions they are assigned to and will have their image displayed in the lobby People tab.

Notes:

Learn more about creating a multiple-session event.

This article covers:

Prerequisites for managing the multi-session Speakers tab in Zoom Events

Note: For access to the latest Zoom Events and Webinar features, we strongly recommend hosts to update to the latest version of the Zoom desktop client/mobile application.

How to access the Speakers tab in Zoom Events

  1. Create a multi-session event or edit an upcoming event to access the event setup.
  2. In the event creation flow navigation menu, click Event content, then click Speakers.
    The Speakers page will appear.

How to add speakers

Add speakers manually

  1. Access the Speakers tab in the event creation flow.
  2. In the top-right corner of the page, click Add speaker.
    The speaker's details page will appear.
  3. Add the speaker information:
  4. Click Save.

Add speakers through CSV upload

You can add speakers by uploading a CSV file. New speakers will be added with the information provided. Existing speakers will be updated based on email address and secondarily by full name.

  1. Access the Speakers tab in the event creation flow.
  2. In the top-right corner, click the ellipsis , then click Add speakers through uploading CSV.
    A pop-up window will appear.
  3. In the pop-up window, upload a CSV file by the following methods:
  4. (Optional) Select the Sync images from the content library to be speaker photos checkbox.

The event speakers will be displayed after the CSV file has been uploaded.

Note: New speakers will be added with the information provided. Existing speakers will be updated based on email address and secondarily by full name.

How to edit speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to edit, click the ellipsis , then click Edit.
    A panel will appear.
  3. In the panel, edit the speaker's information.
  4. Click Save.

How to delete speakers

  1. Access the Speakers tab in the event creation flow.
  2. To the right of the speaker you want to remove, click the ellipsis , then click Delete.
    A confirmation window will appear.
  3. In the confirmation window, click Remove.

Once you remove a speaker, the speaker permissions will be removed for that user. The speaker will not receive an email or notification about being removed from the event.

How to search for speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the search box, enter a speaker's name.
    Note: The search is also a fuzzy search, which matches an entered term closely instead of exactly. You can search by a partial name. Additionally, if you enter a few letters of a speaker's name, you can view all results that include those letters.

How to show speaker sessions

  1. Access the Speakers tab in the event creation flow.
  2. At the top of the page, select the Show associated session(s) checkbox to display each speaker's session name and session date and time.
    If a speaker is in multiple sessions, all their sessions will be displayed when you select this checkbox.

How to sort speakers alphabetically

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Sort Alphabetically.
    The speaker list will be sorted in alphabetical order.

How to reorder speakers

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Reorder Speakers.
  3. To the left of a speaker, click and hold down on the six dots icon , then move the speaker to your desired location.
  4. Once you finish reordering your speakers, click Done.

How to invite a speaker to edit their speaker bio

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Invite speaker to edit speaker bio.
  3. Invite one speaker or multiple speakers to edit their speaker bios for your event.

How to export a CSV file with speaker information

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Export CSV.
    A CSV file will download with the event speakers' information.

How to batch import speaker photos

Hosts can bulk-match speaker images and session images from the hub content library. They can upload speaker images and session images to the content library and reference them during bulk upload. The platform will match speaker names and image names, automatically updating speaker photos and company logos, if matched. Hosts can include an optional image column in their CSV upload and reference images in the content library. A default aspect ratio crop is applied if the image doesn't match the specified ratio, requiring manual adjustment by the host.

Note: Uploaded media library content may be accessed by other members of your hub.

  1. Access the Speakers tab in the event creation flow.
  2. In the top right corner, click the ellipsis , then click Batch import speaker photo.
    A pop-up window will appear.
  3. In the window, upload your images to the content library first.
    Images will be matched based upon the file name matching the first name and last name of the speaker (ex: {First name} {Last name}.jpg).
  4. Search within the entire content library or choose a folder to search for specific content.
  5. Click Match within content library.
    If matched, the speaker's photos will be updated.