Managing scheduling privilege and alternative hosts

Account owners and admins can enable an account-level setting to allow users to add alternative hosts and assign scheduling privileges to other users who are in the same organization. These features allow for more productivity and flexibility for teams that schedule meetings for each other. 

Users can assign these roles to users on other accounts, but all accounts must be in a master/sub account configuration and account owners or admins must link the master/sub account in the Account Profile page to see this account-level setting.

Once these settings are configured for the account, users will follow the normal steps for scheduling a meeting with an alternative host or using scheduling privilege to schedule for another user. 

This article covers:

• How to enable or disable scheduling privilege for the account
• How to enable or disable recording management privileges
• How to enable or disable alternative hosts

Prerequisites for scheduling privilege and alternative hosts

• Configuring on the account
  • Account owner or admin privileges
  • Sub account added to master account
  • Account owners and admins must link the master/sub account
• Scheduling between linked master/sub accounts
  • Zoom desktop client for Windows, macOS, or Linux: Global minimum version or higher
  • Zoom mobile app for Android or iOS: Global minimum version or higher
  • Zoom Outlook plugin for Windows: Global minimum version or higher
  • Zoom IBM Notes plugin for Windows: 5.7.0.65 or higher
  • Zoom for Outlook add-in

How to enable or disable scheduling privilege for the account

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Account Management then Account Settings.
3. Click the Meeting tab.
4. Under More Settings, click the Allow users to assign scheduling privileges to others toggle to enable or disable it.
5. If a verification dialog displays, click Enable or Disable to verify the change.
6. (Optional) Click the Cloud Recording checkbox to also allow users with scheduling privilege to access and manage cloud recordings for scheduled meetings.
7. (Optional) Click the Reports checkbox to also permit users assigned scheduling privilege to access the reports generated by meetings they are delegates for.
8. Under Account users can assign scheduling privileges to, select from the following options:
   • Users in the same account: Allow users in the account to only assign scheduling privileges to others in the same account.
   • Users in the same organization: Allow users in the account to assign scheduling privileges to other users who are in the same organization. This includes users in sub-accounts and the master account.
     Note: This option will not be available for accounts that are just linked. The accounts must already be in a master/sub account configuration and linked to see this option. 
9. Click Save.

How to enable or disable alternative hosts

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Account Management then Account Settings.
3. Click the Meeting tab.
4. Under More Settings, click the Users can add the following users as alternative hosts toggle to enable or disable it.
5. If a verification dialog displays, click Enable or Disable to verify the change.
6. Select from the following options:
   • Anyone in the same account: Allow users in the account to only add other users in the same account as alternative host.
   • In the same organization: Allow users in the account to add users who are in the same organization as alternative host. This includes users in sub-accounts and the master account.
     Note: This option will not be available for accounts that are just linked. The accounts must already be in a master/sub account configuration and linked to see this option.