Using on-demand webinars

On-demand webinars allow you to schedule a webinar with registration and record the webinar automatically in the cloud. After the webinar ends, registration stays open, and anyone who registers will receive a link to the cloud recording. The host will receive registration information for both live attendees and others who register to watch it later.

Note: Registration for on-demand recording is not compatible with Paypal integration, attendee emails, post-attendee links, or surveys.

This article covers:

• How to schedule an on-demand webinar
• How to join and share an on-demand webinar
• How to view reports for an on-demand webinar
• How to edit registration settings

Prerequisites for on-demand webinars

• A Licensed user with the Zoom Webinars add-on
• Automatic recording enabled
• A scheduled webinar with registration enabled
  Note: The feature doesn’t support recurring webinars.

How to schedule an on-demand webinar

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Webinars.
3. Schedule a new webinar or edit an existing webinar.
4. In the Registration section, select the Required checkbox .
5. Under Options, select the Make the webinar on-demand checkbox .
   Notes: 
   • When you select the Make the webinar on-demand checkbox, the Automatically record webinar checkbox will also be selected.
   • If you uncheck Registration or Automatically record webinar, the on-demand option will also be unchecked.
6. Click Schedule for a new webinar or Save for an existing webinar.
   The webinar description and list will display a video icon  for on-demand webinars. 

Note: When an on-demand webinar starts, cloud recording begins automatically, requiring no further actions from you as the host.

How to join and share an on-demand webinar

Note: The registration list for the on-demand webinar recording is separate from the live webinar attendees. Learn how to access the attendees of the live webinar or registrants of the webinar recording.

Share on-demand webinars

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Recordings.
3. Click the topic for the webinar.
4. Click Copy shareable link .

Join on-demand webinars

• Before: Users who register before the webinar starts will receive a link to join at the scheduled time. 
• During: Those who register during the webinar will get a link to join after registration. 
• After: Registrants after the webinar ends can access the recording.

How to view reports for an on-demand webinar

Note: Webinar reporting lets you check details of attendees and registrants of your live webinar. Meanwhile, the recording section of the Zoom web portal shows who registered to watch your webinar recording.

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Recordings.
3. Click the topic for the webinar.
4. Click View Registrants.
   The registrant information will be shown in three tabs:
   • Pending Approval: Next to a user’s name, select the checkbox , then click Approve or Deny to allow or block access.
     • (Optional) To select all users in the list, select the checkbox  to the left of Registrants.
   • Approved: Lists all the users who are allowed to view the recording.
   • Denied: Lists all the users who aren’t allowed to view the recording

How to edit registration settings

1. Sign in to the Zoom web portal.
2. In the navigation menu, click Recordings.
3. Click the webinar you want to edit registration for.
4. Click Registration Settings.
   The On-demand settings window will appear.
5. In the On-demand settings window, change the settings in the following tabs:
   • Registration: Make registration a requirement or customize other settings related to it:
     • Approval: Choose whether registrants can join the webinar immediately upon registration or wait to receive an email for access after your approval.
     • Notification: Receive email notifications whenever someone registers.
     • Other options: Show social share buttons on the registration page. This will include social share buttons for Facebook, Twitter, and LinkedIn.
   • Questions: Adjust which fields are shown and required when someone registers.
   • Custom Questions: Add custom questions for viewers to complete when registering.
6. Once you’re done, click Save All.