| Changed feature | Retention policy for My Notes transcripts | Account owners and admins can configure a retention policy for My Notes transcripts to define how long transcript data is stored before it is deleted. This setting is managed at the account, group, and user levels and applies to transcripts generated through My Notes. When the defined retention period expires, the associated transcript data is automatically deleted within 24 hours. This gives organizations greater control over the lifecycle of My Notes content stored within their accounts. | Web portal |
| Changed feature | My Notes support for Zoom Web app | Users can access My Notes directly from the Zoom Web App, during Zoom Meetings, third-party meetings, and in-person meetings.
Note: For third-party meetings and in-person meetings, My Notes can capture microphone and system audio in Chrome and Edge browsers. Other browsers can only capture microphone audio. | Web portal
Web app |
| Changed feature | Enhancements to in-meeting transcript streaming for note capture | Users can access real-time transcript data within their meeting notes during a Zoom meeting. A background Realtime Media Streaming (RTMS) app that connects via WebSocket to stream transcript data as the meeting progresses. Multiple users on the same account share a single stream connection, while each user's session independently manages its own start and end state. The meeting host must be on a supported app version to use this feature. | Windows
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| Changed feature | Enhancements to in-meeting host and participant controls for notes | Meeting hosts and co-hosts can manage My Notes transcription settings more easily, with controls moved to a more visible, accessible location in the meeting interface. Hosts can configure transcription access to allow all participants or restrict it to internal participants only. Participants who require access to My Notes transcription can submit an access request directly from within the meeting, either from the in-meeting interface or from within their note. | Windows
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iOS
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| Changed feature | Calendar join flow and automation prompt improvements | Meeting participants can use the Join and take notes option in their calendar events to auto-start My Notes when joining a meeting. For participants with the Auto-start My Notes setting already enabled, only Join is shown, while hosts can see Start and take notes. | Windows
macOS |
| General features |
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| New or enhanced feature | Use My Notes on mobile without signing in | Users who are not signed in can try the note-taking feature on mobile, including receiving a transcript and taking manual notes during a meeting, without requiring license validation. At the end of the meeting, a modal prompts users to sign in to save their notes and transcript, or they can choose to discard all data. After signing in, users can access their previously created notes in the Hub and the transcript remains available. When users attempt to use AI-enhanced features, license validation is applied, and users without an eligible license are shown an upgrade prompt. | Windows
macOS
iOS
Android |
| New or enhanced feature | My Notes support for Zoom Rooms | Zoom Rooms supports My Notes for Zoom meetings and in-person conversations. My Notes can be started from the Zoom Room's home screen, including during scheduled meetings. When starting a new ad-hoc meeting, users can scan the QR code displayed on the room display, or click the Connect to Room icon in the Zoom Workplace desktop app. My Notes can automatically start on the user's device if enabled, allowing them to transcribe the conversation, take manual notes, and generate a meeting summary. Note: This feature will not be immediately available, as it is dependent on the Zoom Rooms release currently scheduled for September 28, 2026. | Windows
macOS
iOS
Android |
| New or enhanced feature | Join and take notes link in meeting invitations | Users can join a meeting and open or create a linked Zoom note in a single step. A secondary Join and take notes link appears below the standard Join Zoom Meeting link. The Join and take notes link is visible when the meeting is eligible for My Notes, specifically, when the host has enabled My Notes, the host has enabled transcript use with My Notes, and the user and location meet AI availability requirements. | Web portal
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iOS
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| User features |
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| New or enhanced feature | Support pre-meeting reminder actions for My Notes | Users can see a Join and take notes or Start and take notes action in the desktop pre-meeting reminder when My Notes is enabled and auto-start is turned off, providing a direct way to begin capturing notes when entering a meeting. This action is available only when account-level settings allow meeting transcription with My Notes and the host allows the current participant to use the meeting transcript with My Notes. | Windows
macOS |