Using shared line groups (client or app)


A shared line group allows your Zoom Phone admin to share a phone number and extension (shared line) with a group of phone users or common area phones.

The following terms are used in this article:

If you're a member of a shared line group, follow this article to use your shared line group in the Zoom desktop client or mobile app.

Notes:

This article covers:

Prerequisites for using shared line groups

How to view your shared line group name

To view your shared line group's name:

  1. Sign in to the Zoom desktop client or mobile client.
  2. Click or tap Phone.
  3. Click or tap the Lines tab.
    Your shared line group is display under SHARED.

You can also view your shared line group's name in the web portal.

How to select a shared line and make a call

Before making a call, you can select a shared line to use for the call.

  1. Sign in to the Zoom desktop client or mobile client.
  2. Click or tap Phone.
  3. Click or tap Caller ID menu below the dial pad. Shared lines are labelled (shared) and have the shared line group's name above the number.
    Note: The caller ID you select will be your outbound caller ID number.
  4. Make a call from the shared line group.

How to view the status of a shared line

All members will be able to see when another member is on a call using a shared line.

  1. Sign in to the Zoom desktop client or mobile client.
  2. Click or tap Phone.
  3. Click or tap the Lines tab.
    Your shared line group is display under SHARED. You will see the member's profile name and the caller ID number of the other party on the call.
    Note: If your shared line group has multiple direct phones, you can't view the direct number that's being used.

How to receive a call

Note: Make sure you enable shared line group call notifications in your Zoom Phone settings (located in the desktop client or mobile app or web portal).

If someone calls a shared line, the call notification will display the shared line group's name.

How to transfer a call

After answering a call for a shared line group, you can transfer the call to another member, phone user, or external number.

How to view call history

Members can view all call history for the shared lines. If a member deletes a call history entry related to a shared line, the entry will only be deleted for the member that made the deletion.

Call history entries are labelled with your shared line group's name so you can easily identify call history.

Note: This label is not displayed when viewing call history in the web portal or desk phone.

How to view call recordings

If a member records a call that used a shared line, only the member that performed the recording can play or manage the recording. All other members can only view the call history entry associated with the recording. To allow other members to view your recordings, inform your Zoom Phone admin to share your call recordings.

Call recordings are labelled with your shared line group's name so you can easily identify recordings.

Note: This label is not displayed when viewing call history in the web portal.

How to view the voicemail inbox

By default, all members can play and manage voicemail messages left for shared lines. Take note of the following when managing voicemails for your shared line group:

Note: Your Zoom Phone admin can revoke your access to a shared line group's voicemail inbox while keeping you a member of the shared line group. If you don't see the shared line group's voicemails, contact your Zoom Phone admin.