Direct sharing in Zoom Rooms

Participants in Zoom Rooms can use one-click direct sharing from a Zoom Desktop Client (macOS or Windows). Ultrasonic sound proximity detection enables the Zoom Room controller to generate an ultrasonic signal that can be detected by the Zoom Desktop Client.

Note:

Direct sharing with proximity detection uses the microphone you have selected in the Audio Settings of the Zoom desktop client to detect the Zoom Room controller. There are many factors that determine if proximity detection will function, including the quality of the controller's speaker and the laptop's microphone. If proximity detection is not working, you can use direct sharing without proximity detection, or consult the Troubleshooting section of this article. You can also use these methods to share content to a Zoom Room:

Requirements for direct sharing in Zoom Rooms

Table of Contents

How to enable or disable direct sharing for Zoom Rooms (admin)

Enable or disable direct sharing for Zoom Rooms for the entire account

To configure all Zoom Rooms in your account to use direct sharing:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the top-right corner, click your profile picture or initials, then click Admin Center.
  3. In the navigation menu, click Product configuration .
  4. Click Rooms, then click Zoom Rooms.
  5. Click Account Settings.
  6. Click the Meeting tab.
  7. Under Zoom Rooms, click the Allow automatic direct sharing and connecting to Zoom Rooms using ultrasonic proximity signal toggle to enable or disable it. 
  8. If a verification dialog appears, click Enable or Disable to verify the change.
  9. (Optional) To make Automatic direct sharing using ultrasonic proximity signal mandatory for all rooms, click the lock icon , and then click Lock to confirm the setting.

Enable or disable direct sharing for a group of rooms

To configure a set of Zoom Rooms in your account to use direct share with proximity detection:

  1. Sign in to the Zoom web portal as an admin with the privilege to edit account settings.
  2. In the top-right corner, click your profile picture or initials, then click Admin Center.
  3. In the navigation menu, click Product configuration .
  4. Click Rooms, then click Zoom Rooms.
  5. Click the level in the hierarchy that you want to enable for automatically starting and stopping meetings. For example, to enable all rooms in a specific building, click the name of the building.
  6. Click the Settings option for the location you selected and then click the Meeting tab.
  7. Under Zoom Rooms, click the Allow automatic direct sharing and connecting to Zoom Rooms using ultrasonic proximity signal toggle to enable or disable it.
  8. If a verification dialog appears, click Enable or Disable to verify the change.
  9. (Optional) To enforce the Automatic direct sharing using ultrasonic proximity signal in the group, click the lock icon , and then click Lock to confirm the setting.

How to use direct sharing with proximity detection (user)

  1. Start or join a meeting using the Zoom Rooms controller.
  2. Sign in to the Zoom desktop app.
  3. In the Zoom desktop app, click Share Screen.
  4. Enter the meeting passcode and click Join.
    Your desktop will be shared to the Zoom Room display. You can also access screen share controls.
  5. (Optional) If you do not want to share your desktop by default, click your profile picture in the desktop app, then click Settings. Click Share Screen, then select Show all sharing options.
    You will be prompted to select a screen or application the next time you click Share Screen.

Note: You can also use proximity detection to switch a Zoom Phone call to a Zoom Room.

How to use direct sharing without proximity detection (user)

Desktop app or mobile app

To share your screen from a Windows or macOS laptop when proximity detection is not available:

  1. Start or join a meeting using the Zoom Rooms controller
  2. Tap the Share Content button on the Zoom Rooms controller.
  3. Find the Desktop heading and follow the instructions listed under Use Zoom App.
    Note: Participants can share using either the Zoom desktop app or a browser.
  4. In the Zoom desktop app or mobile app, click or tap Share Screen.
  5. Enter the sharing key and meeting passcode, then click Share Screen (desktop) or tap OK (mobile).
    Your desktop will be shared to the Zoom Room display. You can also access screen share controls.
    Note: If you share using one of these methods, Zoom will automatically share your entire screen. Use direct sharing with proximity or share.zoom.us if you want to select what you want to share.
  6. (Optional) If you do not want to share your desktop by default, click your profile picture in the desktop app, then click Settings. Click Share Screen, then select Show all sharing options.
    You will be prompted to select a screen or application the next time you click Share Screen.

Web client

If you do not have access to the Zoom desktop app or mobile app, follow the steps to share your screen using a browser.

  1. Visit share.zoom.us.
  2. Enter the meeting ID and click Share Screen.
  3. Click Join from your web browser.
  4. Enter your name and click Join.
  5. Follow the instructions to share your screen using the Zoom web client.

Troubleshooting

Here are some common issues when direct sharing within a Zoom Room: