Creating Zoom Rooms for private meetings

You can control the information displayed on Zoom Rooms screens to mask potentially private information about a meeting. The settings can be changed at the account level, the room level, or at any intermediate level in the hierarchy.

Requirements for creating Zoom Rooms for private meetings

• Zoom Rooms: Global minimum version or higher
• Zoom Rooms controller: Global minimum version or higher
• Role with edit access to Zoom Rooms
• Zoom Outlook plugin or Zoom Chrome extension
• Integration of your Zoom Rooms account with Exchange/Office 365 Calendar or Google Calendar

How to enable or disable private meetings for Zoom Rooms

By default, the display in Zoom Rooms shows the upcoming meetings scheduled for the room. For public meetings, this includes the meeting time, the meeting topic, and the name of the meeting organizer. For private meetings, the meeting topic is not shown.

To configure all Zoom Rooms in your account to use Transform all meetings to private or Hide host and meeting ID from private meetings:

1. Sign in to the Zoom web portal as an admin.
2. In the top-right corner, click your profile picture or initials, then click Admin Center.
3. In the side menu, click Product configuration .
4. Click Rooms, then click Zoom Rooms.
5. You can use location hierarchy to enable this setting for a specific room or location. Click Account Settings to enable it for the entire account.
6. Click the Meeting tab.
7. Under Zoom Rooms, click the Transform all meetings to private or Hide host and meeting ID from private meetings toggle to enable or disable them.
8. If a verification dialog appears, click Enable or Disable to verify the change.
9. (Optional) To prevent all users in your account from changing this setting, click the lock icon , and then click Lock to confirm the setting.

How to schedule a private meeting for Zoom Rooms

You can use either the Outlook plugin or the Google Calendar plugin to schedule a private meeting.

• To make your meeting private when scheduling it in Outlook, choose the Private icon at the top right of the toolbar.
  See Scheduling Meetings in Zoom Rooms (Outlook) for additional scheduling details.
• To make your meeting private when scheduling it in Google, choose Private as the Visibility option.
  See Scheduling Meetings in Zoom Rooms (Google) for additional scheduling details.