Zoom’s Scheduler integration (formerly called Project Calendar.help) allows you to get the most of your Microsoft Scheduler account by automating the addition of Zoom meetings to your calendar events.

This article covers:

• How to add and configure Scheduler
  
  • Add and configure from the Zoom App Marketplace
• How to use Scheduler
• How your data is used

Prerequisites for using Microsoft Scheduler

• Zoom account owner or admin privileges
• A Scheduler account
• Your managed domain configured for your Zoom Account
• Pre-approval of the Scheduler app in the Zoom App Marketplace
  Note: If the app is not pre-approved, please contact your Zoom admin.

Note: Scheduler is currently in beta. You will need to contact Microsoft to enable Zoom to be your default video provider. You can do this by sending an email to support@calendar.help and request that Zoom be your default video provider.

How to add and configure Scheduler

Adding and configure from the Zoom App Marketplace

Note: You will only need to add this app once, and it will be available for all users on your account to use. 

1. Sign in to the Zoom App Marketplace as the account administrator.
2. In the top right of your screen, enter Scheduler in the search box to find the app.
3. In your search results, find the Scheduler app and click it.
   Notes:
   • If the app is not pre-approved, turn on pre-approval for the app.
   • If you are a Zoom admin and cannot pre-approve please contact your Zoom admin with the appropriate permissions to approve this app for your account.
4. Click Add. 
5. Confirm the permissions the app requires, then click Allow.
6. On the app configuration page, select any of your managed domains that you want this integration to work with. For help setting up managed domains, please see this Support article.
7. Click Save.
   The integration is now set up and will work with your Scheduler account. For more information on feature operation, please visit https://calendar.help/.

How to use Scheduler

Note: The Scheduler integration will utilize your account’s existing email invitation template. For more information on email templates and branding, see this Support article.

How your data is used

This app accesses and uses the following information from your Zoom account:

• Meeting details (meeting number, meeting ID, topic, host ID, start time, type, duration, password, timezone, join URL, start URL, h323 password, PSTN password, and meeting invitation) - this information is returned back to Scheduler upon successful creation of a meeting.

• Meeting settings (host_video, participant_video,cn_meeting, in_meeting, join_before_host, mute_upon_entry, watermark, use_pmi, approval_type, audio, auto_recording, enforce_login, enforce_login_domains, alternative_hosts, close_registration, registrants_confirmation_email) - this information is returned back to Scheduler upon successful creation of a meeting.

This app accesses and uses the following information from Scheduler:

• Meeting request details (topic, meeting type, start time, duration, timezone, recurrence info, password, description) - used to create zoom meeting.

For additional help, please submit a request to Zoom support.