Editing session or speaker bios

Invited speakers can edit their speaker bio or the session(s) assigned to them after a Zoom Events host delegates session-editing and adding information to a speaker. Speakers can also add polls to their sessions. These edits and session polls are submitted to the host, who will review and approve or reject them.

This article covers:

Prerequisites for editing a session or speaker bio

Note: For attendee access to the latest Zoom Events and Webinar features, we highly encourage all users to update to the latest version of the Zoom desktop client/mobile application.

How to edit your speaker bio

Access your speaker bio

  1. Access your speaker bio in the following ways:

Use your existing Zoom Events profile information to edit your speaker bio

After you are directed to your speaker bio page, you have the option to complete your speaker bio by copying the existing information from your Zoom Events profile; your full name, profile picture, company name and position, biography, and any social media links will be copied over to your speaker bio.

Note: The pop-up window will appear only if your Zoom Events profile is already completed.

To use existing information in Zoom Events profile to complete your speaker bio:

  1. In the Use your Zoom Events profile to create your speaker profile? pop-up window, click Yes.
  2. (Optional) Edit any field that has information copied over from your Zoom Events profile.
  3. When you've finished reviewing and/or editing your speaker details, click Submit
    The host will be notified of your changes and to approve them.

Edit your speaker bio manually

After you are directed to your speaker bio page, if your Zoom Events profile is not already completed, or you do not want to copy over the existing information, you can manually edit your speaker bio.

  1. Edit the following speaker details that you want:
  2. When you've finished editing your speaker details, click Submit.
    The host will be notified of your changes.

How to edit your assigned session

A preview of the session is updated and displayed—in real-time—in the right panel as you add information throughout the editing process. You can click the swap-view icon to switch the preview between a desktop or mobile layout.

Access your assigned session

  1. Access your assigned sessions in the following ways:

Edit the Basic Info tab

  1. Access your assigned session.
  2. Under the Basic Info tab, edit the following items:
  3. When you finish editing the session's details, click Submit.
    The host will be notified of your changes.

Edit the Polls/Quizzes tab

  1. Access your assigned session.
  2. (Optional) In the Polls/Quizzes tab, create a poll for your session:
    1. Click + Create to add 1 or more questions to the poll.
    2. Click Save.
  3. When you finish editing the session's details, click Submit.
    The host will be notified of your changes.

Edit the Resources tab

  1. Access your assigned session.
  2. In the Resources tab, manage webinar resources.
    Note: Resource links can be activated during a live webinar session to call attendees to do something. As you edit your resource link information, you can preview how it’ll look on the right side of the pop-up window.
  3. (Optional) In the Resources tab, upload up to 50 documents to be displayed in webinars.
    Note: Event attendees will be able to download these documents from the session's lobby.
  4. When you finish editing the session's details, click Submit.
    The host will be notified of your changes.

How to manage additional actions

View your speaker bio

While you wait for the host's review, you can view your speaker bio page with your submitted edits. After you access your speaker bio, the Your Speaker Bio page will appear. In the top-right corner, click the My Submission dropdown menu. Then, select if you want to view My Submission, which is your current submission, or Last Saved Version, which is your most recently saved version of your speaker bio.

Note: While the previous version of your speaker bio is under review, you can edit and send new changes.

When your edits are approved or rejected, an Updates label will appear on the Edit My Speaker Bio button on the Events Portal, notifying you that the host has reviewed your edits. You will receive an email and a notification that the host reviewed your edits.

After clicking the Edit My Speaker Bio button, you can view the Approved or Rejected status at the top of the Your Speaker Bio page. When your speaker bio edits are rejected, you can make new edits and submit them for the host's review.

View list of sessions

Note: While other edits are waiting to be approved, your session page will be locked, and you will be unable to make further edits.

When your edits are approved or rejected, an Updates label will appear on the View My Sessions button on the Events Portal, notifying you that the host has reviewed your edits. You will also receive an email and a notification that the host reviewed your edits.

After you click the View My Sessions button, your list of sessions will appear. In the top banner, click View Details to view whether The host has rejected your submitted edits or The host has approved your submitted modifications.

When you click a session that has approved edits, you can view the Approved status at the top of the Session page.

When you click a session that has rejected edits, you can view the Rejected status at the top of the Session page and submit new edits again.

How to review edit rejection details

Speaker bio rejection details

  1. Find the host's rejection notification to edit your speaker bio by the following actions:

Session rejection details

  1. Find the host's rejection notification to edit your session by the following actions: