Duplicating a Zoom Event
Duplicating a Zoom Event allows event creators to quickly and easily create events without having to go through the entire event creation workflow. You can create a new event by duplicating an upcoming, draft, or past event. Your new event will have the same information as the original event. You can also control the event duplication process by copying relevant parts of previously created events. You can select the parts of the event that you want to duplicate.
Upon duplicating an event, new dates are calculated and offset based on the event start time. Based upon the event start time, the subsequent event dates, registration dates, lobby dates, and expo dates are calculated, depending on the offsets in the source event instead of default values. After duplicating your event, you can update and edit the duplicate event with new information, as necessary.
You can also duplicate Zoom Sessions (recurring sessions and single-session) events.
This article covers:
Prerequisites for duplicating an event for Zoom Events
How to duplicate an event for Zoom Events
- Sign in to Zoom Events.
- In the left navigation menu, click the dropdown arrow
and select Across Hubs. - In the left navigation menu, click Events.
- In the top-right corner, click Create Event.
- On the Duplicate Event or create a template card, click Start.
You will see your upcoming, draft, and past events. - Click the Upcoming, Drafts, or Past tab.
- To the right of the event you want to duplicate, click Duplicate.
A panel will appear. - In the panel, select the event elements that you want to duplicate, then click Duplicate Event.
- Complete the Event Configuration and Registration & Join information.
- Click Save and Continue.
You can wait while your event is being duplicated or return to the list of your events. Once the event duplication is finished, you will be directed to the event's Overview tab.
How to understand duplicating an event
Review your duplicated event to ensure that it has correct, up-to-date event information.
Duplicate multiple sessions events
The following multiple sessions event elements will carry over in a duplicated event and they can also be updated:
- Event Configuration: If selected, the Configuration and Terminology tabs will be duplicated.
- Event Branding: The color palette, template, and various elements you customized will be duplicated.
- Registration & Join
- Links & Event Access: Attendees who can view the event and the option, if no sign-in is needed to join the event, will be duplicated. Hosts can duplicate the registration and join links from a previous event. They can edit those links after the duplication action has been completed. When the registration and group join links are duplicated, all registration and group join settings are duplicated as well.
Note: No registrant and attendee data will be duplicated. - Event Detail Page: The title and description under the event detail page, free or paid choices, geo-blocking, and the event category will be duplicated.
- Ticketing: The created ticket types and special role permissions will be duplicated.
- Event Experience
- Lobby (all lobby configuration)
- Expo
- Meeting & Webinar (session controls and in-session branding settings): The meeting and webinar in-session settings and session audio types settings you configured will be duplicated.
The event-level webinar wallpaper, virtual background, name tag design, and in-session appearance you configured will be duplicated.
- Event Content
- Sessions: All sessions will be carried over and mapped to the event date and time frame you set. If the speakers are not duplicated, they will not be added to the respective sessions.
- Speakers: All speakers you created for the event will be duplicated. If the session is not duplicated, the speakers will not be added to the session you defined. Additionally, hosts can maintain the sort order applied to speakers. When duplicating an event, the sort logic for speakers will remain the same in the new event. This saves time for hosts when setting up duplicated events, as they no longer need to re-apply speaker sorting each time. The duplicate event speakers will copy over in the intended order from the original event.
- Exhibitors: All exhibitors you created for the event will be duplicated.
- Post Event: The event survey (once the event has ended) and the lobby close date and time will be duplicated.
- Emails: Default trigger settings and customized notifications sent to attendees and contributors for your event will be duplicated.
- When event organizers duplicate their events and select the Email checkbox, Email Builder emails will retain all customization and changes, including component, content, and styling changes. This feature supports the following Email Builder emails:
- Attendee Private Ticket Invitation
- Pre-registration Registration Invitation
- Free Ticket Confirmation
- Paid Ticket Confirmation
Note: The paid ticket confirmation email has required content that cannot be deleted. Any style or structure customizations (i.e., images or text) are allowed to be duplicated when the event is duplicated. The restrictions to this email will apply. - Event Reminder
- Event Survey
- Recordings are available
- Integrations: The apps and integrations in the Zoom app marketplace you configured will be duplicated.
The following event elements do not carry over and will need to be reset:
Notes:
- The hub the event was created in cannot be changed or updated with a duplicated event/template.
- When an event is duplicated, special-role users will also be duplicated. They will receive email notifications about their special role in your duplicated event, with the exception of manually added expo roles (such as expo booth representatives, expo booth owners, and so on) in the Expo tab in multiple-session events.
- When co-editors are duplicated, they will immediately receive an email. When all special roles get duplicated, they do not receive an email notification until the event is published.
- When duplicating events, you can only change your event from public to private, depending on your hub's visibility settings. For example, if a hub is set to private, then the event will automatically be set to private; it is not possible to change the event from private to public because of the hub's visibility setting. If the hub is set to public, and the event is set to private, then you can change the event from private to public (and vice versa).
How to understand editing an event
Events’ date/time, ticket-sale window, and cancellation policy can be edited at any point before the sale of a ticket. Once a ticket has been sold, only the event’s copy and images, in addition to adding new ticket types, can be edited. For private tickets with invitees, the host can edit the ticket type to include more invitees after the event has been published.
If a host needs to change an event's date, time, or cancellation policy after a ticket has been sold, the host must cancel the event, refund the purchased tickets, and re-list the revised event.